THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING
SEPTEMBER 8, 2009

A regular meeting of Council was held on Tuesday September 8, 2009 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Lyle Smith, Councillor Curt Gullett, Councillor Walter Hyrchuck and Councillor James Dzuba.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
BE IT RESOLVED THAT Mayor Lyle Smith call this regular Council meeting to order at 7:30 p.m. Carried.

2-AGENDA
Smith/Dzuba
BE IT RESOLVED THAT Council adopt the agenda as amended. Carried.

3-COMMITTEE REPORTS

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Lloyd Beckley, Town Foreman met with Council re: Maintenance Report, discussed jobs/tasks that must be completed; communities in bloom, equipment, weed control - fall spraying , trees and lift station repairs.

CAO’S REPORT

Smith/Dzuba
BE IT RESOLVED THAT Council adopt the agenda as amended. Carried.

Councillor Gullett arrived at 8:15pm.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council approve the minutes of the August 11, 2009 regular meeting as circulated. Carried.

Dzuba/Gullett
BE IT RESOLVED THAT Council approve the expenditures and related financial statements for the month of August.
General A/C #9161-9246 in the amount of $ 79,588.13
Utility A/C #2182-2191 in the amount of $ 11,160.21 Carried.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council hereby adjourn from the order of business to move in camera. Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council hereby reconvene the meeting and return to the order of business. Carried.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council authorize the sale of current Town of Gilbert Plains serviced residential property, excluding new development properties and Veterans Drive, in the amount of $1.00, where the purchaser incurs all associated transaction fees, including, but not limited to legal fees; and provided a house is constructed on the property within 12 months of the purchase date;
AND that as a condition of sale, a caveat be registered noting conditions of sale specifying the property can not be transferred without the Town of Gilbert Plains consent;
AND FURTHERMORE that each offer to purchase is subject to Council approval. Carried.

Dzuba/Hyrchuck
WHEREAS an offer to purchase Lot 4 block 2 plan 36518 has been submitted to Council for consideration;
WHEREAS the offer to purchase complies with the requirements detailed in R#107-07
THEREFORE BE IT RESOLVED THAT Council accept the Wasik offer with the provision that if house construction is not started within one year all costs to revert the title will be reimbursed to the Town of Gilbert Plains. Carried.

W.Smith /L.Smith
WHEREAS an offer to purchase des 1/2 block 3 plan 36515 has been submitted to Council for consideration;
WHEREAS the offer to purchase complies with the requirements detailed in R#107-07 & 138-09;
THEREFORE BE IT RESOLVED THAT Council accept the offer with the provision that if house construction is not completed within one year of subdivision approval, all cost to revert the property title will be reimbursed to the Town of Gilbert Plains. Carried.

Gullett/Smith, W.
WHEREAS an offer to purchase des 1 block 7 plan 365 has been submitted to Council for consideration;
WHEREAS the offer to purchase does not comply with the requirements detailed on R138-09;
THEREFORE BE IT RESOLVED THAT Council reject the Zarzosa-Escobar offer. Carried.

Gullett/Smith
WHEREAS an offer to purchase des 1 block 7 plan 365 has been submitted to Council for consideration;
WHEREAS Council is not prepared to sell this property at this time;
THEREFORE BE IT RESOLVED THAT Council reject the Bates offer.
Carried.

Smith/Dzuba
WHEREAS an offer to purchase Lot 8/9 block 5 plan 365 has been submitted to Council for consideration;
WHEREAS the offer to purchase does comply with the requirements detailed on R138-09;
THEREFORE BE IT RESOLVED THAT Council accept the Pope offer.
Carried.

Gullett/Smith
WHEREAS the installation of a culvert (19x40) is required at the north of lot 3 block1 plan 36518;
WHEREAS the installation the culvert is combined with existing infrastructure and no application will be made to Manitoba Conservation;
THEREFORE BE IT RESOLVED THAT Council approve the culvert extension provided the owner incurs the cost of the culvert and coupler. Carried.

Hyrchuck/Gullett
WHEREAS an offer to purchase Lot 7 block 2 plan 36518 has been submitted to Council for consideration;
WHEREAS the offer to purchase complies with the requirements detailed in R#107-07;
THEREFORE BE IT RESOLVED THAT Council accept the Thompson/Moroz offer. Carried.

Hyrchuck/Gullett
WHEREAS section 326 of The Municipal Act provides for the imposition of supplementary taxes;
AND WHEREAS Intergovernmental Governmental Affairs-Assessment Services has prepared a list of assessment changes to be made to the respective tax roll for 2009;
THEREFORE BE IT RESOLVED THAT the assessment changes as detailed on Schedule A hereby ratified. Carried.

Smith/Dzuba
WHEREAS the MMAA Fall District Meeting is scheduled for Friday, September 18 at the Makinak Community Hall;
BE IT RESOLVED THAT Council authorize CAO Lagoski to attend the meeting. Carried.

Gullett/Hyrchuck
BE IT RESOLVED THAT Council authorize reserve investments in the amount of $42,714.09 (gas tax);
AND general reserve in the amount of 136,296.40 (to be split into 2 investments 100,001.00 & 35,295.40)
To be invested in a short term GIC at the Canadian Imperial Bank Commerce.
Carried.
5-BUSINESS

6-OLD BUSINESS
-Heath Ave W-structural integrity of building – September 21

7-CORRESPONDENCE
• Letters of Complaint – x 2 letter re: dogs discussed &filed
• Correctional Service Canada-Restorative Justice Week 2009 -discussed & filed
• MB Ag Service Corp(MASC)-Farmland School Tax Rebate -discussed & filed
• MB Hydro-Electric Board-Quarterly Report - filed
• Whirlwind Enterprises-Polices & Procedures workshop - filed
• AMM-Prov & Fed off loading -discussed & filed
• RHA-Communications memo -discusses & filed
• U of M-Aug 09 Health Policy Newsletter - filed
• Schulte Industries Ltd.-Rotary Cutter Blades -filed
• Gullett Family-Thank you card - filed
• Communities in Bloom-Thank you card - filed
• MB Intergovernmental Affairs-Owner-Assessor Agreements -discussed & filed
• PRHA-Aug 09 newsletter highlighting recruitment -discusses & filed
• IGA/AMM-H1N1 emergency preparedness -discussed & filed
• MB Health-H1N1-Flu Bulletin August 19, 2009 - filed
• MNB IGA-Assessment Services-Preliminary 2010 Assessment Roll – filed
• 911-2010 Service Agreement(no increase) -discussed & filed
• Manitoba Water Stewardship-Bacteriological Monitoring -discussed & filed
• Manitoba Health & Healthy Living-Deer Ticks -filed

8-ADJOURNMENT
Smith/Dzuba
BE IT RESOLVED THAT Council adjourn this regular meeting at 10:57 p.m. Carried.