THE TOWN OF GILBERT PLAINS
SPECIAL COUNCIL MEETING – OCTOBER 31, 2007

A Special meeting of Council was held on Wednesday October 31, 2007 at 11:50 a.m., in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor James Dzuba, Councillor Curt Gullett and Councillor Walter Hyrchuck. Also present was CAO Janice C. Lagoski.

Reasonable time of notice was given in accordance to Section 151(2) of The Municipal Act. With a quorum of members present Mayor Lyle Smith called the meeting to order at 11:50 a.m.

1-CALL TO ORDER
Dzuba/Hyrchuck
BE IT RESOLVED that Mayor Smith hereby call this special meeting to order at 11:50 a.m. Carried.

2-AGENDA
Hyrchuck/Gullett
BE IT RESOLVED that Council adopt the agenda as amended. Carried.

3-BUSINESS
• Ditch - Concern regarding ditch condition- located along Plan 365 Block A (School Street ditch) requires immediate attention to ensure accessibility without compromising safety. One hour of work is ample time required to return to the site and taper off the west side of the bank to ensure a gradual slope is achieved.
• Strategic Planning Session – need to schedule session before 2008; Janice to request Charlene Gulak to attend November regular meeting.
• Waste Disposal – issue re: scavenging. The waste disposal operator received directives from several Councillors re: scavenging. The waste disposal site has no scavenging signs posted, however it was duly noted that some of the items would be better “recycled” rather than contributing to the landfill. Solution – A separate area will be designated as a “re-use” /recycle/reprocess, individuals will be permitted to take items from the pile. This way people are not rummaging through the landfill, contents such as pellets, windows panes, etc. can be placed and picked up at the designated area. Janice to consult R.M. and subject to the R.M. agreeing to the concept, the waste disposal operator will be informed. - The waste disposal operator punctured a tire while using his privately owned machinery to conduct work. Use of private equipment was not requested nor approved. Operator has assured CAO Lagoski, that he will not be using private equipment without seeking prior approval.
• Foreman – Halloween patrolling was not discussed at the October meeting, Council has been assured that members of the Fire Dept, Ambulance and COPP are prepared to provide volunteer patrolling of the Town of Gilbert Plains, as per usual. Therefore no overtime hours will be incurred by Town of Gilbert Plains for employees to patrol the town. Any patrolling conducted by town employees will be considered “volunteer” and if personal vehicles are used, gas will be reimbursed by the Town. Foreman Beckley wanted clarification re: calls of vandalism and if he is expected to respond on Halloween night. Clearly vandalism is a RCMP issue and no employee(s) is to respond! Town employees are not trained in protective services.

4-ADJOURNMENT
Smith/Dzuba
BE IT RESOLVED that Council adjourn from this special at 12:35 p.m.
Carried.