THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING FEBRUARY 12, 2008

A regular meeting of Council was held on February 12, 2008 in the Town of Gilbert Plains Council Chambers. Council member present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett, Councillor James Dzuba and Walter Hyrchuck.

Also present was Janice C. Lagoski, CAO.

Reasonable time of notice was given in accordance to Section 151 (2) of The Municipal Act. With a quorum of members present Mayor Lyle Smith called the meeting to order at 6:00 p.m.

1-CALL TO ORDER
Hyrchuck/Gullett
BE IT RESOLVED THAT Mayor Lyle Smith hereby call this meeting to order at 6.00 p.m.
Carried.

2-AGENDA
Dzuba/Hyrchuck
BE IT RESOLVED that Council adopt the agenda as amended.
Carried.

3-COMMITTEE REPORTS

Councillor W. Smith – provided an oral report on Library; also discussed Economic Development and Immigration initiative.

Councillor Dzuba - provided an update on the status and capacity of the new Handi-van; Historical Society - executive positions remain vacant, seeking treasurer and chair.

Councillor Hyrchuck- reviewed Ag Society’s efforts to attract rides to the fair / rodeo.

Councillor Gullett – briefed council on the Community Fund Awards Night and recipients, Centennial Park Meeting re: sub-committees, pool, budget and future endeavors, Recreation Commission – discussed workplace analysis and general operations.

Mayor L. Smith - discussed PARC – budget increases, hemp initiative, orverter funding, Parkland Tourism – new guide to be released and work conducted to compile cemetery listing; Manitoba Water Service Board- conference call regarding feasibility study on a regional water facility.

4-EMPLOYEE REPORTS/DELEGATIONS
7:00 p.m. Lloyd Beckley – Town Forman met with Council to present the monthly public works report.

8:00 p.m. Garry Momotiuk -Recreation Commission- lengthy discussion involving restraints of operating a recreation facility and increases for the 2008 budget.

8:30 p.m. IMCD – Bruce Stratuliak, Manager & Board Director presented 2007 Intermountain Conservation District, free educational programs, budget and future direction and demands being enforced through the province of Manitoba.

9:00 p.m. Cathy Crowe - addressed Council regarding a previous agreement to purchase land ( Des. Block A Plan 365 )
5-CAO’S Report
Smith/Dzuba
BE IT RESOLVED that Council adopt the minutes of the regular meeting held on January 8th, 2008 be adopted as circulated. Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council approve the pay list by fund for January expenditures:
General Account - $100,835.68
Utility Account - $ 24,996.21
Carried.

Smith/Dzuba
BE TI RESOLVED that Council accept the 2007 financial statements for the following: Gilbert Plains Care Home Residents Fund
Gilbert Plains Flying Club
Parkland Agricultural Resource Co-op
Parkland Regional Library
Gilbert Plains – Grandview Agricultural Society
Carried.

Hyrchuck/Gullett
WHEREAS Section 173 (1) of The Municipal Act provides for borrowing funds for operating expenses during a fiscal year;
WHEREAS it is deemed necessary to utilize a line of credit to meet expenditures in the current fiscal year;
THEREFORE BE IT RESOLVED that Council hereby authorize a line of credit to be established at the Canadian Bank of Commerce in the amount of
$250, 000.00, until such time as the taxes levied are collected.
Carried.

Gullett/Hyrchuck
WHEREAS a Pandemic Emergency Plan is a critical component to an Emergency Measures Plan;
WHEREAS Laureen Duncan – EMO Coordinator, has submitted a detailed plan to address such a crisis;
THEREFORE BE IT RESOLVED that Council hereby adopt the Pandemic Emergency Plan as an addition to the Emergency Plan for the Town of Gilbert Plains and R.M. of Gilbert Plains.
Carried.

Smith/Dzuba
WHEREAS Council has reviewed the offer for the Town and Rural Municipality of Gilbert Plains to jointly purchase NE 1/4 09-25-21W;
THEREFORE BE IT RESOLVED THAT COUNCIL authorize Mayor Lyle Smith to sign a copy of the attached Offer to Purchase dated February 12, 2008.
Carried.

Gullett/Smith
BE IT RESOLVED THAT COUNCIL authorize Mayor Smith and CAO Lagoski to attend the AMM Mayors, Reeves and CAO’s meeting hosted in the Town of Swan River, Monday March 17, 2008.
Carried.

Hyrchuck/Gullett
WHEREAS the Council of the Town of Gilbert Plains deems it necessary to sponsor the Manitoba Youth Job Centre Program to assist students and youth in securing employment with the public and private sector;
THEREFOR BE IT RESOLVED THAT Council approve application to sponsor the Manitoba Youth Job Centre Program for the year 2008;
AND FURTHER MORE that the local MYJC committee be comprised of the following member: Mayor Lyle Smith And CAO Janice Lagoski
Carried.
Gullett/Hyrchuck
WHEREAS subsection 365 (2) of The Municipal Act allows for the sale of properties to recover taxes in arrears;
BE IT RESOLVED that the Council of the Town of Gilbert Plains deems 2007 as the designated year for which properties in arrears for the year will be offered for sale by auction to recover the tax arrears and associated cost.
Carried.

6-BUSINESS
Dzuba/Gullett
BE IT RESOLVED THAT Council hereby give third and final reading to
By-Law #2008-02, being a by-law to Establish the Rates of Reimbursement for Mileage and Travel Expenses for Members, Employees and Officers of the Municipality.
In Favor – Mayor Smith, Councillor Dzuba, Councillor Gullett, Councillor Hyrchuck and Councillor W. Smith.
Carried.

7-CORRESPONDENCE
• Ray Yuriy – letter of complaint re: snow machines (filed & forwarding letter to Snowmobile Club including a designated trail).
• Parks Route – information update (discussed & filed)
• Manitoba Conservation – notice of public consultation re: multi-material program (discussed & filed)
• GP & District Christmas Hamper & Angel Tree Project – letter & 2007 financial report (discussed & filed)
• Gardewine North – general operations (filed)
• Minister of Intergovernmental Affairs – fees and regulations (filed)
• News Media Release – re: public school funding increase of 53.5 million over 5 years (discussed & filed)
• Petition re: ensuring the sustainability of the Lake Dauphin fishery(filed)
• House of Commons/Inky Mark – re: “update from Inky” & letter of support for Robert Jin (hemp initiative) (discussed & filed)
• GP Economic Development – concern re: proposed regional water
co-operative (discussed & filed)
• AirScapes – aerial photography proposal (filed)
• Manitoba Good Roads Association – re: membership(filed)
• Kristen Rubenik – re: youth centre & location (discussed & filed)
• Parkland Immigration – re: officer and presentation (discussed & filed)
• Regional Airport Authority – 2008 per diem rates (filed)
• Manitoba – Family Services and Housing – Rewarding Work strategy (filed)
• RM of Gilbert Plains – re: ESB/Rec&Tourism Coordinator/Historical & Museum Board

8-ADJOURNMENT
Dzuba/Smith
BE IT RESOLVED THAT COUNCIL adjourn this regular meeting at 10:37 p.m.