THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING MARCH 11, 2008

A regular meeting of Council was held on March 11, 2008 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett, Councillor James Dzuba and Councillor Walter Hyrchuck.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
Dzuba/Smith
BE IT RESOLVED that Mayor Lyle Smith hereby call this meeting to order at
7:30 p.m.
Carried

2-AGENDA
Hyrchuck/Gullett
BE IT RESOVLED that Council adopt the agenda as amended.

3-COMMITTEE REPORTS
Councillor James Dzuba – provided a detailed report on Grandplains Handivan new purchase of a handivan, status of older vehicle and minor changes to general procedures.
Councillor Winston Smith – no report
Councillor Walter Hyrchuck – presented a verbal report on the Ag Society meeting and confirmed the RCMP Musical Ride for August 13th, 2008
Councillor Curt Gullett – Attended the Senior Drop In Centre meeting and raised concerns involving grant application/submission.
Economic Development Meeting – provided updates on the slaughter plant project and funding. The committee is also going to conduct the Garden Tour in conjunction with the community fund. The committee is also pursuing an initiative to send x2 individuals to the Thompson Trade Fair to promote and attract residents to the community and surrounding area for the purposes of relocating.
Gilbert Plains 55+ Management Inc- approved the year end financial statements and discussed 2008 initiatives.
Recreation Board – ongoing attempts to decide how to proceed with budget limitations
Mayor Lyle Smith – Senior Age Friendly Summit- attended meeting and will proceed with formulating a committee and addressing obstacles that were raised at the summit.
PARC- provided a comprehensive report on the initiatives and obstacles currently being addressed (ethanol, hemp, bizpal etc.)

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Lloyd Beckley – Town Foreman met with Council to present the monthly
Public works report. Gravel truck repairs completed, fenders require additional work; Waterplant license – received license expiry: 2012; Mike Steven is currently pursuing his pesticide license; Dump Cat – batteries are being checked, experiencing some problems. Discussed 2008 budget items. Lloyd departed Council chambers at 8:25p.m.

5-CAO’S REPORT
Dzuba/Hyrchuck
BE IT RESOLVED that Council adopt the minutes of the regular meeting held on February 12, 2008 be adopted as circulated.
Carried.

Smith/Gullett
BE IT RESOLVED that Council approve the pay list by fund for February expenditures:
General Account - $ 41,363.74
Utility Account - $ 5,543.93
Carried.

Smith/Dzuba
BE IT RESOLVED that Council accept the 2007 financial statements for:
Gilbert Plains Drop In Centre
Grand-Plains Handivan Inc.
Carried.

Hyrchuck/Gullett
WHEREAS PSAB requires that the statement of operations report the expenses of the period by function or program area;
AND WHEREAS PSAB also requires expenses be disclosed by object or type;
AND WHEREAS disclosure of the expenses by object will be required for the
December 31, 2009 audited financial statements which must include 2008 comparative figures;
AND WHEREAS Munisoft has software that has been approved by the PSAB Project Manager;
THEREFORE BE IT RESOLVED that Council approve the purchase of Munisoft software that is PSAB compliant, capable of creating financial reports, statements, schedules and accounts that comply with the new reporting requirements.
Carried.

Dzuba/Gullett
WHEREAS the Town of Gilbert Plains has been investigating the purchase of a 10 foot mower;
AND WHEREAS several options have been pursued;
AND WHEREAS Mayor Smith, Coucnillor Dzuba and Foreman Beckley have examined a 2005 schulte 10 foot XH100, CV Shaft, 2 blade pan with a gear box warranty of 2 years;
BE IT RESOLVED that Mayor Smith be authorized to negotiate a purchase price for the Schulte 10 foot XH100.
Carried.

Smith/Gullett
WHEREAS the 2008 Gilbert Plains Rodeo sponsorship committee are requesting sponsorship for the annual event;
BE IT RESOLVED that Council authorize sponsorship in the amount of $500.00
Carried.

Smith/Dzuba
BE IT RESOLVED that Council hereby accept the renewal of the Extension Policing Services Agreement for the R.C.M.P. Policing Service for a one year term effective
April 1, 2008;
AND FURTHERMORE that the Mayor and CAO be authorized to execute the agreement.
Carried.

Gullett/Hyrchuck
BE IT RESOVLED that Council authorize Mayor Smith and CAO Lagoski to attend the Mayors, Reeves and CAOs’ Meeting for the Parkland District in the Town of Swan River on Monday, March 17, 2008.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council approve the following 2008 Restaurant/Café License applications subject to the inspection and endorsement of a Manitoba Health Inspection:
G.P Fire Pit Restaurant
Gozen Kitchen
Birnie’s Grill
Carried.

Smith/Gullett
BE IT RESOLVED that Council authorize Councillor Dzuba and Mayor Lyle Smith to attend the Intermountain Conservation District annual banquet on Friday, April 11, 2008 in Winnipegosis.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council appoint Councillor Dzuba as the Town of Gilbert Plains representative for the Valley River Watershed.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council authorize Teresa Gulak and Roy Becks to attend the Wolseley Waterworks Group and Neptune Technology Group seminar in Brandon on Wednesday April 2, 2008.
Carried.

Smith/Dzuba
BE IT RESOLVED that Council authorize CAO Lagoski to attend the AMM seminar on Workplace Safety and Health (Their Right and Your Responsibility) in Brandon, MB on Friday, March 28, 2008.
Carried.

Hrychuck/Gullett
BE IT RESOLVED that Council authorize the CAO to submit Communities in Bloom registration for 2008 competition.
Carried.

6-BUSINESS

Recreation Services – Town & R.M. Joint Meeting February 27, 2008; Town Council was of the opinion that the meeting was productive, identifying historic and current issues/ obstacles and generated some “proposed solutions”. The proposed solutions were subject to debate and also subject to the endorsement of the Recreation Commission. The suggestion was that future meetings must involve the Recreation Director & Tourism Coordinator along with the Rec Com Chairperson and Council representatives from both the Town and the R.M. to facilitate the decision making process.

Budget – discussed and will have a special meeting on March 25th, 2008 at 5:00pm in Council Chambers.

7-CORRESPONDANCE
• Jean Gingera – letter of complaint re: water bill (discussed & filed)
• Joint meeting Minutes – re: Recreation Service, Waste Disposal & Water (discussed & Janice to contact R.M.)
• Inky Mark, M.P. – Navigable Waters Protection Act (discussed & filed)
• Manitoba Intergovernmental Affairs-Gas Tax Bulletin (discussed & filed)
• Manitoba IGA – provincial initiatives (discussed & filed)
• PARC – correspondence (discussed & filed)
• Manitoba Governance & Policy Unit Courts Division – fine report & disposition amount (discussed & filed)

7-CORRESPONDANCE continued:

• Treasury Board – 2008 Budgets highlights (discussed & filed)
• Federation of Canadian Municipalities – members’ advisory (discussed )
• World Malaria Day – April 25 (discussed)
• News Media – Neepawa Water Treatment; Brandon upgrade waste-water treatment plant (discussed)
• Manitoba Water Stewardship – CD Framework (discussed & filed)

8-ADJOURNMENT
Dzuba/Smith
BE IT RESOLVED that Council adjourn this regular meeting at 10:50 p.m.