THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING MARCH 10, 2009

A regular meeting was held on Tuesday, March 10, 2009 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Council Walter Hyrchuck and Councillor James.

Regrets: Councillor Curt Gullett

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
BE IT RESOLVED THAT Mayor Lyle Smith hereby call this meeting to order at 7:30 p.m. Carried.

2-AGENDA
Hyrchuck/Dzuba
BE IT RESOLVED THAT Council adopt the agenda as amended.
Carried.

3-COMMITTEE REPORTS

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Lloyd Beckley, Town Foreman addressed Council re: monthly public works report.

8:30 p.m. – Scott Gerrand and Keith McDougall to discuss an offer to purchase and develop property.

5-CAO’S REPORT
Dzuba/Smith
BE IT RESOLVED THAT Council approve the minutes from the February 10, 2009 regular meeting as circulated. Carried.

Hyrchuck/Smith
BE IT RESOLVED THAT Council approve expenditures for the month of February:
General - $ 53,862.93
Utility - $ 7,201.19 Carried.

Smith/Hyrchuck
WHEREAS The Municipal Act ss 183(2) requires financial information, pertaining to the preceding year, to be submitted to the Supervisor of Municipal Accounting, Manitoba Intergovernmental Affairs by March 15;
WHEREAS the designated Auditor is not available until March 19, 2009;
WHEREAS unaudited financial statements are available and have been reviewed by Council;
THEREFORE BE IT RESOLVED THAT Council authorize the said statements be submitted to IGA until such time as the audited statements are prepared and forwarded. Carried.

Hyrchuck/Dzuba
BE IT RESOLVED THAT Council approve two employees to attend the MWAA Convention March 23, 24 and 25th. Carried.

Smith/Hyrchuck
WHEREAS the Rodeo is an event hosted locally and relies on volunteers & local financial support;
BE IT RESOLVED THAT Council authorize the sponsorship for Gilbert Plains Rodeo in the amount of $300.00. Carried.

Hyrchuck/Dzuba
BE IT RESOLVED THAT Council authorize a grant to Helping Our People Everyday Inc. in the amount of $100.00. Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council authorize the sponsorship for the Gilbert Plains Collegiate Institute for the 2009 Yearbook in the amount of $65.00 for a half page advertisement. Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council accept the carpet quote # 4561156
for the materials and labour. Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council schedule the April Regular Council meeting for April 21st at 7:30 p.m. Carried.

Hyrchuck/Dzuba
BE IT RESOLVED THAT Council authorize Mayor Lyle Smith and CAO Lagoski to endorse amended policing Service Agreement.
Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council authorize Teresa Gulak to attend the Parkland Region Round Table Discussion on the Mobility Disadvantaged Transportation policy, in Dauphin March 17, 2009.
Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council hereby give first reading to By-Law # 2009-03 Being a By-law to fix Remunerations for Council members and establish the Rates of Reimbursement for Mileage and Travel Expenses for Members, Employees and Officers of the Municipality. Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council hereby give second reading to By-Law # 2009-03 Being a By-law to fix Remuneration for Council members and Establish the Rates of Reimbursement for Mileage and Travel Expenses for Members, Employees and Officers of the Municipality. Carried.

6-CORRESPONDENCE: discussed and filed
• News Media
• Manitoba Product Stewardship Corporation–Annual Report & Feb news bulletin
• Stan Struthers MLA – Senate reform(faxed X4 after public meeting)
• Manitoba Intergovernmental Affairs – Bulletin #2009-3 re: voter list
• Manitoba Homecoming 2010–year long celebration & Manitoba Day, May 12 contest
• Assiniboine Community College-expansion of 10,000 ft to help expand programs
• IGA-2009 Manitoba Planning Excellence Awards
• Minister of Health-acknowledgement of meeting-November 26
• U of M-Physician Use, Physician Supply
• MB Centre for Health Policy-CenterPiece News Bulletin(Winter 2009)
• MB health and Healthily Living-standard operating procedures for adequate ventilation
• MB Hydro-quarterly report
• IGA-Manitoba Regulation 48/97 Aggregate Mining & Transportation Fees & Agreements Regulations
• FCM-bottled water-phase out use of bottled water where portable water is available

7-ADJOURNMENT
Hyrchuck
BE IT RESOLVED THAT Council adjourn this regular meeting at 10:30 p.m. Carried.