THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING OCTOBER 13, 2009

A regular meeting of Council was held on Tuesday, October 13, 2009 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett,
Councillor Walter Hyrchuck and Councillor James Dzuba.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
BE IT RESOLVED That Mayor Lyle Smith hereby call this regular Council meeting to order at 7:30 p.m. Carried.

2-AGENDA
Hyrchuck/Gullett
BE IT RESOLVED That Council adopt the agenda as circulated. Carried.

3-COMMITTEE REPORTS

Board of Revision:
Agreements to Revise Assessment were secured between Assessment Services and property owners. The Board of Revision time scheduled for 7:40 p.m. was not required.

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Lloyd Beckley, Town Forman met with Council re: Maintenance report, discussions included: summer projects status; sander, back allies, curb work, winterizing and reservoir update.

CAO’S REPORT
Dzuba/Smith
BE IT RESOLVED That Council approve the minutes of the September 8, 2009 regular meeting as circulated. Carried.

Gullett/Hyrchuck
BE IT RESOLVED That Council approve the expenditures and related financial statement for the month of September.
General A/C #9247-9310 in the amount of $217,900.07
Utility A/C #2192-2203 in the amount of $ 4,229.44. Carried.

Hyrchuck/Gullett
WHEREAS SENSUS has provided a quote for work related to PSAB required financial schedules and statements;
WHEREAS the 2009 financial plan may include adjustments for changes in liabilities and accrual balances, not included in the Sensus quote but may be required;
BE IT RESOLVED That Council accept the quote and provide for an additional allowance to a maximum value of $200.00 for work associated with 2009 financial plan. Carried.

Gullett/Hyrchuck
WHEREAS the Gilbert Plains Recreation Commission has provided audited financial statements for the Year Ending December 31, 2008 and the new fiscal year ending March 31, 2009;
THEREFORE BE IT RESOLVED That Council accept the GPRC audited statements. Carried.

Hyrchuck/Gullett
WHEREAS a offer to purchase Lot 3, Block 3, Plan 36518 (206 Main St S) has been submitted;
WHEREAS the offer complies with #107-07 and 138-09;
THEREFORE BE IT RESOLVED That Council accept the offer. Carried.

Dzuba/Hyrchuck
WHEREAS the Gilbert Economic Development Board is involved with the First Impressions Community Exchange (FICE) program;
WHEREAS Councillor Winston Smith involved with the Economic Development Group;
AND WHEREAS the participation in FICE can provide a valuable perspective to build and improve the community as a whole;
THEREFORE BE IT RESOLVED That Council approve Councillor Smith to participate in FICE. Carried.

Dzuba/Smith
BE IT RESOLVED That Council authorize an application to construct a fence located at Lot 4, Block 21, Plan 376 provided the fence is constructed according to the diagram submitted on September 22, 2009 and furthermore that the fence be constructed within the said property. Carried.

Gullett/Dzuba
BE IT RESOLVED That Council appoint Councillor Winston Smith as the 2nd Councillor to be on the Recreations Commission. Carried.

Smith/Hyrchuck
BE IT RESOLVED That Council authorize the EMO Coordinator to attend the Parkland Forum on Pandemic/H1N1 Flu preparedness on October 15, 2009 in Dauphin. Carried.

Smith/Dzuba
BE IT RESOLVED That Council authorize the Mayor, Councillors and CAO to attend the Annual AMM Convention in Brandon , Manitoba from November 23-26, 2009. Carried.

5-BUSINESS

6-OLD BUSINESS
• Health Ave W –reviewed engineer report re: structural integrity of building (September 2009).

7-CORRESPONDENCE
• Laura Kerslake-thank you card discussed & filed
• WCB-2008 Year in review & Sept 2009 WCB update discussed & filed
• U of M-Community Health Sciences-Manitoba Centre for Health Policy –Sept 2009 filed
• Manitoba in Bloom-Explore Our Communities & 5 Bloom Judges Pkg discussed & filed
• Elections Manitoba-Returning Officers and Assistant R O recruitment discussed & filed
• HED Insurance-publications discussed & filed
• Manitoba Hydro-Bipole III Transmission Project discussed & filed
• AMM-Member Advisories: wastewater mgmt & greyhound filed
• Genivar-Minutes discussed & filed
• Canadian Postmaster & Assistants Assoc-Memo re: rural postal service discussed & filed
• Johnston & Company-Report on Sale discussed & filed
• Manitoba Infrastructure & Transport-MOU re: water supply line G3-7 discussed & filed
• MB Water Stewardship –Office of Drinking Water-Services during pandemic
& EMO template discussed & filed
• Shirleena Manchur de Zarzosa Escohar-Request for additional info
re: refusal to sell property discussed
• Manitoba Water & Wastewater Association-Turbidity & Chlorine monitoring
on-line monitoring discussed & filed
Next scheduled Council meeting will be Thursday November 12th, 2009 @7:30pm

8-ADJOURNMENT
Gullett
BE IT RESOLVED That Council adjourn from this regular meeting at
10:25 p.m. Carried.