THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING
AUGUST 11, 2009

A regular meeting of Council was held on Tuesday August 11, 2009 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett, Councillor Walter Hyrchuck and Councillor James Dzuba.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
BE IT RESOLVED THAT MAYOR Lyle Smith call this regular Council meeting to order at 7:30 p.m.

2-AGENDA
Hyrchuck/Gullett
BE IT RESOLVED THAT Council adopt the agenda as amended. Carried.

3-COMMITTEE REPORTS

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. - Roy Becks, Assistant Town Forman addressed Council re: Maintenance report.

8:30 p.m. – Centennial Park Committee Delegates Jim Musey and Marie Wehnan addressed Council re: current & future plans of Centennial Park, discussion included phase II- water park initiative.

CAO’S REPORT
Smith/Dzuba
BE IT RESOLVED THAT Council approve the minutes of July 14th, 2009 meeting as circulated. Carried.

Gullett/Hyrchuck
BE IT RESOLVED THAT Council approve expenditures and related financial statements for the month of July.
General Operating - $104,397.39
Utility Operating - $ 79,464.70 Carried.

Dzuba/Hyrchuck
WHEREAS section 193(2) of The Municipal Act requires the auditor’s report be tabled at the first regular meeting of council after receiving the report;
AND WHEREAS the financial statements have been available for public inspection;
THEREFORE BE IT RESOLVED THAT Council approve the 2008 Financial Report for the Town of Gilbert Plains. Carried.

Hyrchuck/Smith
WHEREAS a proposal to subdivide lots 3 and 4 Plan 3215D in the Town of Gilbert Plains has been submitted;
AND WHEREAS the subdivision complies with zoning by-laws for residential development;
THEREFORE BE IT RESOLVED THAT Council approve the subdivision application. Carried.

Smith/Dzuba
WHEREAS the Green Manitoba Waste Reduction and Recycling Support (WRARS) Fund was established Under The Waste Reduction and Prevention Act, as a separate fund to provide support and incentives to municipalities for recycling and to support recycling programs/improvements to waste management;
AND WHEREAS the WRARS program provides rebates for eligible recycling to municipal governments registered with the WRARS program;
THEREFORE BE IT RESOLVED THAT Council authorize Mayor Lyle Smith to endorse the WRARS recycling agreement. Carried.

Hyrchuck/Gullett
WHEREAS the Canadian Imperial Bank of Commerce has prepared an Agreement to act on instruction by telephone, fax and internet email from authorized signing authorities;
THEREFORE BE IT RESOLVED THAT Council authorize Mayor Lyle Smith and CAO Lagoski to endorse the Agreement (7804-2006/07) on behalf of the Town of Gilbert Plains. Carried.

Gullett/Dzuba
WHEREAS the Manitoba Communities in Bloom 2009 Provincial Conference Awards will be hosted in Brandon, Manitoba;
BE IT RESOLVED THAT Council authorize Chair Lyle Smith and Manitoba Communities in Bloom members to attend the seminar and awards on Saturday September 12, 2009. Carried.

Hyrchuck/Gullett
WHEREAS section 287 & 288 of The Municipal Act provided for a municipality to control, direct and manage roads within its boundaries;
AND WHEREAS the Department of Highways have provided approval for main street north to be closed for several hours on September 5th.
AND WHEREAS Dauphin Lions Club will include the Town of Gilbert Plains in their Cruisin’ Dauphin event that showcases vintage vehicles, hotrods, motorcycles and sports cars;
THEREFORE BE IT RESOLVED THAT Council authorize the closure of main street, from Gordon Avenue to Minto Avenue; and that portion of Main Street to remain closed to public traffic until the event has been completed.
Carried.

Dzuba/Smith
BE IT RESOLVED THAT Council accept the Parkland Agricultural Resource Co-op Ltd. Audited Financial Statements for the Year Ended December 31, 2008. Carried.

Dzuba/Hyrchuck
WHEREAS the 2009 Capital Budget provides for a portion of the waste disposal site capital expenditures to be borne by the General Fund;
THEREFORE BE IT RESOLVED THAT Council authorize the release of funds for the purchase of land Title 2215100 in the amount of $37,500.00
Carried.

5-BUSINESS

6-OLD BUSINESS
-Agreement between Province and the Town re: Valley River
-21 Heath Ave W Re: safety/structural integrity of building, no objection filed.

7-CORRESPONDENCE
Parks Canada re: park management and community plan. Discussed & Filed
Gilbert Plains Rodeo-thank you Filed
MTS High speed service enhancements-service interruption Filed
MTS upgrade-Aug 12 Discussed & Filed
FICE-expression of interest(First Impressions Community Exchange) Discussed
The Property Registry-Personal Property Security Act Discussed & Filed
Sensus-billing for 2008 financial year Discussed & Filed
Brenntag-transportation surcharge effective August 1, 2009 (/rece’d July 30) Discussed & Filed
Western Canada WildernessCommittee-position re: Manitoba Wilderness Filed
Kids Help Phone-request for a donation Discussed & Filed
PRHA News Release-Community Health Facilitators Filed
Community Futures-Futurescape Summer 2009 newsletter Filed
Parkland Tourism-TSN in Dauphin August 28 Filed
Board of Revision-deadline September 28; Board resides Oct 13th. Filed

8-ADJOURNMENT
Dzuba/Smith
BE IT RESOLVED THAT Council hereby adjourn this regular council meeting at 10:10 p.m. Carried.