THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING JUNE 9, 2009

A regular meeting of Council was held on Tuesday June 9, 2009 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullet, Councillor Walter Hyrchuck and Councillor James Dzuba.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
BE IT RESOLVED THAT MAYOR LYLE SMITH call this regular meeting to order at 7:30 p.m. Carried.

2-AGENDA
Dzuba/Smith
BE IT RESOLVED THAT COUNCIL adopt the agenda as circulated. Carried.

3-COMMITTEE REPORTS

4-EMPLOYEE REPORTS/DELEGATIONS
7:45 p.m. – R.C.M.P. Staff Sergeant Jim Houston addressed Council re: protective services. Council expressed the following concerns: economic integrity of RCMP programs and services ; follow up procedures / accountability / visibility; failure to deploy services; merits of an auxiliary member. Discussed enforcing /ticketing motorists who cross the centre of the road- making illegal turns. Mr. Houston reviewed the call process and challenges of the RCMP, statistically information from January 1 – May 1st was also reviewed. Municipal RCMP reports will be generated on a monthly basis.
8:40 p.m. – Lloyd Beckley, Town Foreman addressed Council re: monthly public works report.

CAO’S REPORT
Hyrchuck/Gullett
BE IT RESOLVED THAT Council adjourn from the order of business and move into cam Carried.

Gullett/Hyrchuck
BE IT RESOLVED THAT Council resume the order of business. Carried.

Gullett/Dzuba
BE IT RESOLVED THAT Council adopt the minutes from the regular meeting May 12, 2009 as circulated. Carried.

Gullett/Smith
BE IT RESOLVED THAT Council approve the expenditures and related financial statements for the month of May.
General Account - $150,364.86
Utility Account - $ 8,652.74 Carried.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council approve a grant in the amount of $1,000.00 to the Recreation Commission to assist with Canada Day Celebrations expenses. Carried.

Smith/Gullett
BE IT RESOLVED THAT Council authorize an application to construct a fence located at 107 Grey Ave E, provided the fence is constructed in accordance to the diagram submitted June 4, 2009. Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council accept Quote 126941 for the stump grinding in the amount of $370.12. Carried.

Smith/Gullett
WHEREAS scrap metal from the Gilbert Plains Waste Disposal Site must be removed on a regular basis;
AND WHEREAS Craig Von Bargen is prepared to remove scrap metal from the waste disposal site throughout a 12 month period extending from June 15, 2009-June 15, 2010;
THEREFORE BE IT RESOLVED that Council authorize Craig Von Bargen to remove scrap metal from the Gilbert Plains Waste Disposal site for a one year term. Carried.

Gullett/Hyrchuck
BE IT RESOLVED THAT Council accept the offer to purchase Lot 6, Block 2, Plan 36518 as per attached offer. Carried.

Dzuba/Gullett
BE IT RESOLVED THAT Council authorize CAO Lagoski to attend a PSAB Implementation Training Session on Tuesday, July 21, 2009 in Dauphin, MB. Carried.

Smith/Dzuba
WHEREAS subsection 365(2) of The Municipal Act allows for the sale of properties to recover taxes in arrears;
BE IT RESOLVED that the Council of the Town of Gilbert Plains deem 2008 as the designated year for which properties in arrears for the year will be offered for sale by auction to recover taxes in arrears and associated costs. Carried.

Gullett/Dzuba
BE IT RESOLVED THAT Council authorize a communities in bloom contest for the following categories: residential, commercial (business or restaurant). and vegetable garden. ($75.00 per category) Carried.

5-BUSINESS

6-OLD BUSINESS
Trailer/Mobile Home Fee Structure
Agreement between Province and the Town re: Valley River

7-CORRESPONDENCE
• Village of Bowsman-grain elevator closing
• Gilbert Plains Economic Development-Bus Garage closure
• News Media Service-proposed new police service act; new legislation aim to increase municipal accountability; e-waste depot
• EMO-reminder update Emergency Plan by Aug/09
• Long Term & Continuing Care Association of Manitoba-new name
• HED-Liability Claim
• Elections Manitoba-independent office of the Legislation Assembly
• Manitoba Hydro-Bi-pole III Transmission Reliability Project Open House (Roblin June 16)
• AMM-Minutes of 2007 Parkland District Meeting
• FCM-Share It Contest (action taken to help the environment)
• PARC-hemp project
• Property Registry-Tax Sale and Mortgage Sale scams
• Municipal World-June 2009 annual tech issue
• Concerned Citizen-Emerson N. Tycholes re: Prairie Rose Restaurant

Smith/Dzuba
BE IT RESOLVED THAT Council adjourn this regular meeting at 10:37 p.m. Carried.