THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING JUNE 10, 2008

A regular meeting of Council was held on Tuesday June 10, 2008 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor James Dzuba Councillor Walter Hyrchuck and Councillor Curt Gullett.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
Hyrchuck/Dzuba
BE IT RESOLVED that Mayor Lyle Smith call this meeting to order at 7:30pm. Carried.

2-AGENDA
Smith/Hyrchuck
BE IT RESOLVED that Council adopt the agenda as circulated. Carried.

3-COMMITTEE REPORTS
Councillor Hyrchuck – attended the Ag Society meeting, reported things are well underway for the fair and RCMP Musical Ride for Sunday August 10. Economic Development meeting – reported a financial shortfall for the promotion conducted in Thompson.
Councillor Dzuba – HandiVan- reported that older handivan is for sale and reasonable offers will be considered, also Handivan supper -Grandview June 15th. Museum – grant received for x1 student for 9 week, the vice presidents position remains vacant.
Historical Society- Harvey Taylor has a DVD available about the historical site. Chairperson position remains vacant.
Councillor W. Smith – No report
Mayor Lyle Smith -Parkland Tourism – attend AGM which encompassed geo cashing and guest speakers;
-PARC Meetings-
1. Hemp- favorable progress on hemp production,
2. meeting with Alan Bradley -CEO PRHA whose message reflected the opinion that municipalities play a strong role in healthy communities,
3. Continue discussing and pursing various initiatives.

Councillor Gullet arrived at 8:30 pm.

Councillor Gullet- Centennial Park - reported on difficulty attending unscheduled meetings and work bees with limited notice;
Recreation Commission- adopted new fee schedule and discussed concerns relating to September 15 start-up date for the plant.

4- EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Roy Becks, Acting Town Foreman met with Council to present the monthly Public works report. Discussions included 4 stroke trimmer purchase (approved), updates on unsightly property, dust control rescheduled, weed control, John Deer repairs and new water meters, employee concerns and summer initiatives.

8:30 p.m. Kimberley Belanko-re: Roll # 40700 10/11-8-365

9:00 p.m. Gary Momotiuk – Gilbert Plains Recreation Commission Chairperson, addressed recruitment issues and that Bert Kozakowski would be back for 3 weeks to put in the ice.

CAO’S REPORTS
Dzuba/Gullett
BE IT RESOLVED that Council approve the regular council minutes from May 8, 2008 as circulated. Carried.
Hyrchuck/Gullett
BE IT RESOLVED that Council approve the special minutes from May 13, 2008 as circulated. Carried.

Gullett/Dzuba
BE IT RESOLVED that Council approve the special council meeting from May 23, 2008 as circulated. Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council approve the pay list by fund for May expenditures:
General Account - $ 95,577.16
Utility Account - $ 6,426.44 Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council authorize Mayor Smith and CAO Lagoski to endorse CIBC customer Acknowledgement and Agreement for the purpose of CIBC Business Banking and account reconciliation. Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council approve the application to construct a fence located at 13 Minto Ave East provided the fence is constructed in accordance to the diagram on the application submitted June 10, 2008 and
provided the fence does not exceed 6 feet in height. Carried.

Dzuba/Smith
WHEREAS the implementation of tangible capital assets is a step toward compliance with PSAB GAAP;
AND WHEREAS additional training sessions are being offers to deal with specific issues regarding the Municipal Reporting Entity (MRE), government partnerships, environmental Liabilities, landfill closure and post closure liability;
THEREFORE BE IT RESOLVED that Council approve CAO Lagoski to attend the training Session in Dauphin scheduled for July 22, 2008. Carried.

Hyrchuck/Gullett
WHEREAS Section 271(1) of The Municipal Act states that every urban municipality having a population of 750 or more must provide policing services;
AND WHEREAS there are only 15 Municipalities with an Extension Policing Agreement in Manitoba with population of 750-1399;
AND WHEREAS the supplement per capita funding that is received from Intergovernmental Affairs does not offset the policing costs if the population is under 1400;
AND WHEREAS this is a financial burden for Municipalities with population of 750-1399;
THEREFORE BE IT RESOLVED THAT the Council of Gilbert Plains request the AMM to lobby the Provincial Government to increase the minimum population threshold to 1400. Carried.

Smith/Dzuba
WHEREAS parking on the west side of Maud Street between Burrows Avenue East and Minto Avenue East is a concern;
AND WHEREAS parking on Maud Street between Burrows Ave East and Minot Avenue East is causing a serious safety issue for children and individuals of limited mobility;
AND WHEREAS parking in the backlanes and leaving vehicles unattended in back allies obstructs access to personal property & prohibits emergency vehicles from accessing properties;
THEREFORE BE IT RESOLVED that the Council approve the implementation of a no parking zone along the west side of Maud St between Burrows Ave East and Minto & that no parking be permitted in the backlanes
AND FURTHERMORE that signs be erected to reflect such regulation. Carried.
Gullett/Hyrchuck
WHEREAS the Designated Officer had cause to inspect the property located at 6/7-21-376
AND WHEREAS the garage located on the said property is both unsightly and unsafe;
AND WHEREAS the property owner was given 2 weeks to remove or demolish the structure;
AND WHEREAS the property owners requires additional time to obtain a demolition permit;
THEREFORE BE IT RESOLVED that Council authorizes the property owner an extension until July 31, 2008 provided permit applications are submitted by June 13, 2008. Carried.

Dzuba/Smith
WHEREAS the Town of Gilbert Plains conducts annual flushing of lines;
AND WHEREAS several quotes have been received for flushing services in the Town of Gilbert Plains;
BE IT RESOLVED that Council accept the City of Dauphin’s quote to provided flushing services for the 2008 designated areas. Carried.

Smith/Dzuba
WHEREAS the Town of Gilbert Plains received funding for a second Green Team position;
BE IT RESOLVED that Council authorize Jenna Scott to be hired from
July 2nd to Aug 22nd, 2008 at a rate $9.00 per hour. Carried.

Gullett/Smith
WHEREAS section 287 & 288 of The Municipal Act provides for a municipality to control, direct and mange roads within its boundaries;
AND WHEREAS the Department of Highways have also provided approval for main street north to be closed for the several days in July;
THEREFORE BE IT RESOLVED that effective July 11th, 2008 at noon, Council approve the closure of the portion of Main Street, from Gordon Avenue up to Minto Avenue West and that portion of Main Street remain closed to public traffic until the Gilbert Plains/Grandview Fair and Rodeo parade has completed the route through the said street. Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council approve the portion of Main Street & Minto Avenue North to Roberts Ave and along Minto Avenue West from Main Street to the backlane be closed off July 4th, 2008 for the hours of 9:00 am and extending until 2:00 p.m. for the purpose of the RM of Gilbert Plains Grand Opening Ceremonies. Carried.

Smith/Dzuba
BE IT RESOLVED that Council hereby adjourn from the order of business to move in camera. Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council hereby move out of camera and return to the order of business. Carried.

Gullett/Dzuba
BE IT RESOLVED that Council accept the resignation of Devon Puchailo.
Carried.

Hyrchuck/Gullett
WHEREAS as the Council of the Town of Gilbert Plains set a reserve bids on each parcel to be auctioned October 10, 2008 for tax sale;
AND WHEREAS the reserve bid will include the following:
1. The amount of the 2005 and 2006 taxes plus penalties calculated to the appropriate month
2. The fees paid to the Land Titles Office
3. The Town o f Gilbert Plains Administration fees
4. The Auctioneer’s fees
5. The personal service fees
6. The advertising fees
7. Any other direct costs;
AND FURTHERMORE, that the Chief Administrative Officer be directed to bid on the properties on behalf of the Town of Gilbert Plains to the amount established as the reserve bid;
AND FURTHERMORE, that Administration be directed to obtain an Auctioneer. Carried.

5-BUSINESS
Smith/Dzuba
BE IT RESOLVED THAT COUNCIL accept Kimberley Belanko’s offer to purchase 10/11-8-365 Roll #40700 provided all legal and associated costs to acquire the property are at the expense of the purchaser;
AND FURTHERMORE that the TOWN OF GILBERT PLAINS will not provide sewer and/or water services now nor on the future to the said property.
Carried.

6-CORRESPONDANCE
• E-Waste Roundup 2008 June 16 Aug 1 in Dauphin Discussed & Filed
• RM of Gilbert Plains – paving concerns Discussed & addressing
• Inky Mark, M.P.-Navigable Waters Discussed & Filed
• Age-Friendly Communities Initiatives-email re: meeting & volunteer nomination Discussed & Filed
• PRHA-volunteer awards nomination deadline June 15 Filed
• MB Liquor Control Commission – letter acknowledging special events Discussed & copy forwarded copy to Ag Society
• The Property Registry – execution of documents by corporations Filed
• U of M – MB Centre for Health Policy summary of the report Filed
• MB Health & Healthy Living-Public Health Division re: WNV program Filed.
• James Dube Spraggs-investigating claim 07-3421-01 Filed.
• News Releases Filed.

7-ADJOURNMENT
Gullett/Hyrchuck
BE IT RESOLVED THAT COUNCIL adjourn the meeting at 10;35 p.m.
Carried.