THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING APRIL 8, 2008

A regular meeting of Council was held on Tuesday April 8, 2008 in the Town of Gilbert Plains Council Chambers. Council members present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett, Councillor James Dzuba and Councillor Walter Hyrchuck.

Also present was Janice C. Lagoski, CAO.

Reasonable time of notice was given in accordance to Section 151 (2) of The Municipal Act. With a quorum of members present Mayor Lyle Smith called the meeting to order at 7:00 p.m.

1-CALL TO ORDER
Dzuba/Smith, W.
BE IT RESOLVED that Mayor Lyle Smith call this meeting to order at 7:00 p.m.
Carried.

2-AGENDA
Hyrchuck/Gullett
BE IT RESOLVED that Council adopt the agenda as amended.
Carried.

3-COMMITTEE REPORTS

Councillor Smith - Reported on the Manitoba Hydro Bipole III meeting. The Bipole III is a major transmission system, implementation target date for the line is 2017. Manitoba Hydro is conducting introductory meetings with the elected officials from municipalities to provide input into the project. Additional meetings and public consultations are scheduled for fall 2008.
Councillor Dzuba – Attended the Sunset Lodge meeting, currently have some empty suites. R.M. of Gilbert Plains is currently reviewing their participation on the Sunset Lodge Board.
Councillor Hyrchuck – attended the Rodeo meeting and provided a verbal report regarding plans to provide more activities to various age groups.
Councillor Gullett – provided an update on the Recreation and Tourism Board which included a preliminary job analysis of the recreation director position.
Mayor Smith – provided an in-depth report on PARC activities and an update on the hemp project and future possibilities. Also provided a report on the Mayors/ Reeves and CAO meeting held in Swan River March 17,2007. Issues of particular concern were vast increases in insurance premiums, fiscal balance, gas tax program, wind farms and recycling (tire).

4-EMPLOYEE REPORTS/DELEGATIONS
7:22 p.m. Charlene Gulak, Gilbert Plains Economic Development Chairperson addressed Council regarding the GPECD interest to send a representative to Thompson Trade Fair in May.

5-CAO’S REPORT:
BE IT RESOLVED that Council adopt the minutes of the regular meeting held on March 11th, 2008 as circulated.
Carried.

Gullett/Hyrchuck
BE IT RESOLVED that Council approve the pay list by fund for March expenditures:
General Account - $55,499.87
Utility Account - $ 5,936.63
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council accept the 2007 financial statements for the Dauphin Regional Airport and the Parkland Regional Library Service.
Carried.

Gullett/Dzuba
BE IT RESOLVED that Council approve Plains Convenience – Corner Cafe for a 2008 Restaurant/Café License application subject to a Manitoba Public Health inspection and endorsement.
Carried.

Dzuba/Smith, W.
BE IT RESOLVED that Council authorize a grant to the Gilbert Plains Resource Council in the amount of $1,000.00.
Carried.

Hyrchuck/Gullett
WHEREAS the Gilbert Plains Economic Development group is sending a representation to the Thompson Trade Fair to promote the community and area of Gilbert Plains;
AND WHEREAS the Gilbert Plains Economic Development group is seeking funds for this project;
THEREFORE BE IT RESOLVED that Council approve a grant to the Gilbert Plains Economic Development in the amount of $500.00.
Carried.

Gullett/Dzuba
BE IT RESOLVED that Council hereby adjourn from the order of business in order to hold the following scheduled Public Hearings:
1. On the matter regarding a reduction in the nominal surplus
2. On the matter of adopting the 2008 Financial Plan.
AND that the said Regular Meeting be reconvened at the conclusion of the 2008 Financial Plan Public Hearing.
Carried.

Smith, W./Dzuba
BE IT RESOLVED that Christopher Barkman be hired as the Manager for the Manitoba Youth Job Centre for the 2008 season.
Carried.

Smith, W./Dzuba
BE IT RESOLVED that Council authorize Bob Cunningham to utilize the existing garden space located at 111 Heath Avenue West, Lot 1, 7, 365 providing that the lot is maintained i.e.: grass cutting throughout the months of May to the end of September.
Carried.

Hyrchuck/Dzuba
BE IT RESOLVED that Council approve Winston Smith & Sudesh Malik to have signing authority for the Gilbert Plains Library.
Carried.

6-BUSINESS
Smith, W./Dzuba
BE IT RESOLVED that Council give first reading to By-Law # 2008-03 being a By-Law to Establish a Mill Rate for Controllable and Uncontrollable purposes for the Year A.D. 2008.
Carried.

6-BUSINESS CONTINUED:

Hyrchuck/Gullett
BE IT RESOLVED that Council give second reading to By-Law #2008-03 being a By-Law to Establish a Mill Rate for Controllable and Uncontrollable purposes for the Year A.D. 2008.
Carried.

7-CORRESPONDANCE
• Aikins – no outstanding claims
• Manitoba Agriculture, Food and Rural Initiatives – display sign for 6 months
• AMM – Town of Shoal Lake Resolution re: HED insurance rates
• Travel Manitoba Conference – awards April 15 in Winnipeg
• Xerox – notification service agreement expires May 31, 2008
• MVSD – 2008-2009 operating budget letter to Minister Peter Bjornson
• FCM – 2008 call for applications for Green Municipal Fund
• PRHA – new Community Health Services building & accreditation
report on website
• Emergency Measurers Organization – MB Emergency Management
Course
• Manitoba Spirited Energy- 2008 Capturing Opportunities
• Town of Petawawa – support for Canadian Troops
• RM of St. Andrews – support for Canadian Troops
• RM of Gilbert Plains- Committees of Council
• Manitoba – Health and Healthy Living Public Health Division- West
Nile Virus planning
• Inky Mark, M.P.- Navigable Waters Protection Act
• Manitoba Intergovernmental Affairs- Gas Tax Bulletin
• Inky Mark, M.P.-Navigable Waters Protection Act
• Manitoba Intergovernmental Affairs-Gas Tax Bulletin

8-ADJOURNMENT
Dzuba/Smith, W.
BE IT RESOLVED that Council adjourn this Regular Meeting at 10:25 p.m.
Carried.