THE TOWN OF GILBERT PLAINS
REGULAR COUNCIL MEETING JANUARY 8, 2008

A regular meeting of Council was held on January 8, 2008 in the Town of Gilbert Plains Council Chambers. Council member present were Mayor Lyle Smith, Deputy Mayor Winston Smith, Councillor Curt Gullett, Councillor James Dzuba and Councillor Walter Hyrchuck.

Also present was Janice C. Lagoski, CAO.

1-CALL TO ORDER
Dzuba/Hyrchuck
BE IT RESOLVED THAT Mayor Lyle Smith hereby call this meeting to order at
7:30 p.m.
Carried.

2-AGENDA
Hyrchuck/Smith
BE IT RESOLVED THAT Council hereby adopt the agenda as amended.
Carried.

3-COMMITTEE REPORTS

4-EMPLOYEE REPORTS/DELEGATIONS
8:00 p.m. Lloyd Beckley – Town Forman met with Council to present the monthly public works report. Discussions included: equipment repairs required (new transmission, fender & windshield are required for the gravel truck, auger motor on sander), portable turbidity & chlorine meter is required; 2008 Budget considerations: new hopper, gravel truck and 10 foot rotary mower.

8:30 p.m. RCMP – Corporal Raymond Campbell met with council. Discussion included: auxiliary police program, rural shifts, RCMP presence, speed control and general traffic concerns including illegal turns on main street.

Councillor Gullet arrived at 8:45pm.

8:55 p.m. R M of Gilbert Plains – Councillor Dennis Rehirchuk met with Council to discuss the acquisition of property for the future waste disposal site.

5-CAO’S REPORT
Smith/Dzuba
BE IT RESOLVED THAT Council adopt the minutes of the regular meeting on December 12, 2007.
Carried.

Smith/Hyrchuck
BE IT RESOLVED THAT Council approve the pay list by fund for December 2007 expenditures:
General Account - $ 111,514.70
Utility Account - $ 27,173.19
Carried.

Hyrchuck/Dzuba
BE IT RESOLVED THAT Council approve a grant in the amount of $ 100.00 to the Grand Plains Minor Hockey Association.
Carried.

Hyrchuck/Smith
BE IT RESOLVED THAT Council approve the submission of the 2008/09 Grant-In-Aid from the Manitoba Infrastructure and Transportation for the year 2008 as follows:
For the designated grant-in-aid street of Maud from Gordon Avenue to Burrows Avenue.Tuminous overlay of 65 mm.
Total cost estimate of $30,000.00 plus GST, project subject to a 50/50 cost share basis.
Carried.

Gullett/Dzuba
WHEREAS the province of Manitoba is promoting an Age-Friendly Manitoba Initiative;
AND WHEREAS a summit will provide an orientation to the Age-Friendly Manitoba initiative;
THEREFORE BE IT RESOLVED that Council approve Mayor Lyle Smith and Councillor Hyrchuck to participate in the up-coming summit and furthermore that expenses be reimbursed as per Remunerations By-Law.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council require the Town Foreman be on site during water and sewer excavations.
Carried.

Dzuba/Gullett
BE IT RESOLVED THAT Council approve a increase in pay to the waste disposal operator in the amount of $1.00 per hour.
Carried.

Gullett/Hyrchuck
WHEREAS a new waste disposal site is required to comply with the Waste Disposal Grounds Regulations 150/91;
AND WHEREAS preliminary engineering tests indicate that the land located at NE 09-25-21W is adequate;
AND WHEREAS acquisition of the land will be shared with the Rural Municipality of Gilbert Plains on a 50/50 cost share basis;
BE IT RESOLVED that Council authorize the down payment of $2,500.00 on the purchase on the said land;
AND FURTHERMORE that the purchase of the land be subject to the following provisions:
that the land purchase is conditional upon receiving appropriate licensing from the Province;
that a Town of Gilbert Plains representative be present at all future negotiations;
that the site be developed to encourage regional participation.
Carried.

Smith/Gullett
BE IT RESOLVED THAT Council approve payment to Dale Wehnan for invoice #37218 at Grandview Tire and Auto Service for the repair of a punctured tire.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED that Council adopt the following committee appointments:
COMMITTEE Appointed Council Members
Gilbert Plains Centennial Park Gullett & W. Smith
Gilbert Plains Drop In Centre Hyrchuck & Gullett
Grand-Plains Handivan Dzuba & L. Smith
G.P. Care Home Residents Fund W. Smith & Gullett
Parkland Tourism L. Smith & W. Smith
G.P. Museum & Historical Society Dzuba & Hyrchuck
G.P Recreation Commission Gullett & W. Smith
G.P. Place W. Smith & Gullett
G.P. Airport Commission L. Smith & Dzuba
(citizen – Vern Ellis)
G.P Economic Development Hyrchuck & W. Smith
Parkland Regional Library W. Smith & L. Smith
Plains Sunset Lodge Gullett & Dzuba
Intermountain Conservations(Lower Dzuba & L. Smith
Valley – Mink Creek Sub-district) (citizen – John Towle)
Watershed Management District Dzuba & L. Smith
G.P Agricultural Society Hyrchuck & L. Smith
Mountainview Planning District Hyrchuck & L Smith
PARC L Smith & W. Smith
Emergency Services L Smith, Hyrchuck & W. Smith
Community Development Corp Hyrchuck & W. Smith
Community Fund Gullett & Dzuba
Carried.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council authorize the Town of Gilbert Plains to participate in the 2008 Parklands District Municipal Bonspiel on Thursday February 7th, 2008.
Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council authorize 2008 membership renewal with Parkland Tourism in the amount of $260.00.
Carried.

Gullett/Hyrchuck
BE IT RESOLVED THAT Council authorize 2008 membership renewal with Parks Route Inc. in the Amount $200.00.
Carried.

Gullett/Dzuba
WHEREAS By-Law 2007-01 allocates percentages of salaries to be provided from the general revenue account and the water and sewer account;
BE IT RESOLVED that Council approve the transfer of $19,771.96 from the utility operating fund to the general operating fund to recover the designated wages percentages for the months of October up to and including December 2007.
Carried.

5-BUSINESS
Hyrchuck/Gullett
BE IT RESOLVED THAT Council hereby give third and final reading to By-Law # 2008-01, being a by-law to appoint Municipal Officers, defining their Duties and Fixing their Salaries for 2008.
In Favor-Mayor Smith, Councillor Dzuba, Councillor Gullett, Councillor Hyrchuck and Councillor W. Smith.
Carried.

Smith/Dzuba
BE IT RESOLVED THAT Council give first reading to By-Law #2008-02 being a By-law to establish Remuneration for Council and Rates of Reimbursement for Mileage and travel expenses for members employee and Officers of the Municipality.
Carried.

Hyrchuck/Gullett
BE IT RESOLVED THAT Council give second reading to By-Law #2008-02 being a By-Law to Establish Remuneration for Council and Rates of Reimbursement for Mileage and Travel Expenses for Members Employee and Officers of the Municipality.
Carried.

6-CORRESPONDANCE
• RCMP Year in Review “D” Division (discussed & filed)
• IGA - electric Gas Tax Reporting (discussed & filed)
• Munisoft – x5 sets of GL at no charge(discussed)
• Disaster Management Conference 2008 – deadline January 18 registration (discussed & filed)
• Manitoba Conservation –Pesticide use permit (discussed)
• Revenue Canada-Tax change notice (discussed & filed)
• Christmas greetings
• Parkland regional Library – 2007 Library Funding (discussed & filed)
• Manitoba Education Citizenship & Youth – volunteer service award 2008 (discussed & filed)
• ES Pandemic Plan – for the Town and RM of Gilbert Plains (discussed)
• Regional Crime Prevention Forum – creating safer schools, cities, etc. Feb 28-29. (discussed & filed)

7-ADJOURNMENT
Hyrchuck/Gullett
BE IT RESOLVED THAT COUNCIL adjourn this regular meeting at 10:40 p.m.
Carried.