Rural Municipality of Gilbert Plains
October 23, 2007 Regular Meeting Minutes

On Tuesday, October 23, 2007, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #232-07 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #233-07 Bates/Basaraba
Be it resolved that Council adopts the agenda of this meeting as circulated. Carried.

3} Adopt Minutes
Resolution #234-07 Safronetz/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on October 9, 2007 as presented. Carried.

Councillor Dennis Rehirchuk arrived at the meeting at 9:07 am.

4} Business arising from minutes
Councillor Basaraba provided an update regarding the removal of municipal access within CN right-of-way. Following discussions with CN and Manitoba Highways, Council agreed that the Municipality would be prepared to undertake the work however they are not prepared to cover any of the expenditures upfront. Council would like to see a firmer commitment from CN regarding the financial contribution.

Reeve Malowski and Councillor Rehirchuk provided a report on the meeting held with the R.M. of Grandview Council to discuss the outstanding invoice relating to work completed in 2006 on the boundary road. Council directed CAO to advise RM of Grandview that they would be prepared to accept the partial payment of $3,000 for Invoice #2006-00161, conditional upon the R.M. of Grandview maintaining the boundary road under the following schedule:
Balance of 2007 - regularly scheduled maintenance year for the RM of Gilbert Plains
2008 – regularly scheduled maintenance year for the RM of Grandview
2009 – RM of Grandview to maintain boundary road year-round on behalf of the RM
of Gilbert Plains
2010 – regularly scheduled maintenance year for the RM of Grandview
2011 – RM of Gilbert Plains resumes regularly scheduled maintenance
Council also concurs that all work should be fully discussed and estimates provided prior to work being initiated (excluding regular maintenance work) by either party.

5} Delegations
9:15 am Rod Stacy, Sales Rep. and Ron Percy, Service Manager for Westcon met with Council to discuss outstanding invoices relating to air conditioner repairs. Westcon agreed to absorb 50% of costs.

9:30 am Paul Tarleton, A/Superintendent/Ken Kingdom, Wildlife Biologist/Bob Watson, Warden – Riding Mountain National Park met with Council to maintain dialogue on common matters such as beaver control and TB issues.

10:00 am Board of Revision
Resolution #235-07 Bates/Rehirchuk
Be it resolved that all of Council of the R.M. of Gilbert Plains be appointed as the Board of Revision with Reeve Malowski acting as Chairperson and CAO Susan Boyachek acting as Secretary to the Board. Carried.

Resolution #236-07 Bassett/Rehirchuk
Be it resolved that Council hereby convenes the Board of Revision to deal with the appeals of assessment and property class. Carried

10:00 am Ronald Taylor SW06-26-22W Roll #118900
10:15 am Larry McMullen SE36-26-23W Roll #136800
10:30 am Sean (Dale) Gryba NW24-24-23W Roll #50900
SE24-24-23W Roll #51000

Resolution #237-07 Safronetz/Bassett
Whereas the Board of Revision has disposed of all appeals, be it resolved that Council hereby adjourns to resume the regular council meeting. Carried.

6} Committee Reports
Nuisance Grounds
Resolution #238-07 Bates/Bassett
Be it resolved that Council hereby authorizes the Reeve to duly execute the Agreement made between the R.M. of Gilbert Plains, Town of Gilbert Plains and Dale Wehnan relating to services provided as the Waste Disposal Grounds Operator. Carried.

Economic Development Services
Councillor Basaraba reported that the Economic Development Board will be holding the unveiling of the new community logo on October 24, 2007.

PARC
Council discussed details of a proposed rental agreement for the PARC Office.

Regional Library
Reeve Malowski provided a verbal report on his attendance at the Board Meeting held on October 22, 2007.

7} Accounts & Finance
Resolution #239-07 Bassett/Basaraba
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $703,798.03 for cheques #2298 to #2332
Utility $3,107.01 for cheques #713 to #719. Carried.

Resolution #240-07 Rehirchuk/Bates
Be it resolved that Council adopt the financial statement for the month of September. Carried.

8} By-laws
n/a

9} General Business
Resolution #241-07 Safronetz/Rehirchuk
Be it resolved that Council authorize a grant in the amount of $50.00 to be used toward the 2008 Grade 6 Field Trip. Carried.

Resolution #242-07 Bassett/Basaraba
Be it resolved that Council authorize an extension to May 1, 2008 for building permit #2006-03 (Brinkman SE11-25-23W). Carried.

10} Adjournment
Resolution #243-07 Basaraba/Safronetz
Be it resolved that Council adjourns from this meeting at 12:15 p.m. Carried.