Rural Municipality of Gilbert Plains
October 9, 2007 Regular Meeting Minutes

On Tuesday, October 9, 2007, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #221-07 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:02 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #222-07 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #223-07 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on September 25, 2007 as presented. Carried.

4} Business arising from minutes
Council discussed the removal of municipal access within CN right-of-way, as per Manitoba Highway Traffic Board Hearing directives, and Councillor Basaraba advised he has not been able to discuss this matter with CN and Manitoba Highways.

Reeve Malowski and Councillor Rehirchuk have been scheduled as a delegate at the R.M. of Grandview Council meeting on October 10, 2007 to discuss the outstanding invoice relating to work completed in 2006 on the boundary road.

5} Delegations
n/a

6} Committee Reports
Protective Services
Resolution #224-07 Michaluk/Rehirchuk
Be it resolved that Council hereby adopts the joint Town & R.M. of Gilbert Plains Emergency Measures Plan as updated September 24, 2007. Carried.

Transportation Services
Resolution #225-07 Basaraba/Safronetz
Be it resolved that Council authorize the purchase of used guardrail from Manitoba Highways to be used for the Valley River bridge located at NW35-25-21W. Carried.

Council directed CAO to draft a policy relating to the installation of approaches for Council’s consideration.

Economic Development Board
Councillor Basaraba reported on his attendance at the September 27th meeting and stated that the Board has scheduled the unveiling of the new community logo to be held on October 24, 2007. He further advised that work continues on the development of a brochure and the Board has been involved in a program called Community Impression in which Gilbert Plains has been twinned with the Town of Tuelon as an aid to gain insight and share ideas between communities.

Community Foundation
Councillor Basaraba reported on his attendance at the meeting held on October 4, 2007. He advised that approximately $2,000 will be available for community grants beginning in January, 2008 and applications will soon be available.

Intermountain Conservation District
Council Sub-district reps. were advised to discuss the re-appointment of citizen representatives to each sub-district.

Resolution #226-07 Bassett/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

7} Accounts & Finance
Resolution #227-07 Bates/Michaluk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $100,149.67 for cheques #2266 to #2297
Utility $1,409.10 for cheques #706 to #712. Carried.

8} By-laws
n/a

9} General Business
Resolution 228-07 Basaraba/Safronetz
Be it resolved that Council hereby approves the variation application 2007-09-27-128-DP16. Carried.

Resolution #229-07 Bassett/Basaraba
Be it resolved that Council hereby approves the application to subdivide SE27-24-22W (Trach), conditional that there are no overdue taxes on the subject property. Carried.

Resolution #230-07 Michaluk/Bates
Be it resolved that Council authorize a grant in the amount of $100.00 to the PlainsView Bowling Association to be used toward the Youth Bowling program. Carried.

Council reviewed the request from MTS in which they are proposing to replace a section of defective cable on the easement located at NW10-26-21W. Council agreed to authorize the work conditional that MTS remove the temporary line and work is completed before the snowplowing season.

Council discussed the scheduling of meetings with Ministers at the upcoming AMM convention and directed the CAO to request an appointment with the Ministers of Highways and Health.

Ward Business
Council reviewed a drainage request located at SW21-25-21W (Shumka) and directed the CAO to provide a written response indicating municipal support for work completed as “clean-out” only and any further work must be completed in accordance with Water Rights licensing if applicable.

Council reviewed and approved Work Orders #07-48 to #07-52.

Rural Water Business
CAO advised Council that the Public Utilities Board has provided a public notice to all rural water customers of the proposed rate increase with a deadline for submissions of October 26, 2007.

Council discussed personal use of the RM vehicles and confirmed they do not support such use.

10} Adjournment
Resolution #231-07 Bates/Rehirchuk
Be it resolved that Council adjourns from this meeting at 4:05 p.m. Carried.