Rural Municipality of Gilbert Plains
September 11, 2007 Regular Meeting Minutes

On Tuesday, September 11, 2007, the Council of the Rural Municipality of Gilbert Plains met at 8:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor James Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #196-07 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 8:05 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #197-07 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #198-07 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on August 21, 2007 as presented. Carried.

4} Business arising from minutes
CAO requested Council provide direction regarding the release of Council Meeting Minutes prior to adoption and Council agreed that un-adopted minutes may be made available to the public. In accordance with Resolution #193-07, CAO advised Council that CGS Transport was awarded the tender to stockpile gravel beginning September 2007.

5} Delegations
10:00 am John Oracz, Waste Disposal Grounds Operator attended the meeting to discuss the circumstances surrounding his resignation and various matters regarding labor relations. Council agreed to meet with the Town Council to review these concerns.

6} Committee Reports
Protective Services
Councillor Michaluk provided Council with a verbal report on the Special Meeting of the EMS Board held on September 5, 2007.

Economic Development Board
Council endorsed the request received from Chair, Charlene Gulak seeking a letter of support for the application made to the Regional Development Corporation for funding assistance to be used toward the Entrepreneurship Conference being held October, 2007.

7} Accounts & Finance
Resolution #199-07 Michaluk/BAtes
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $149,355.73 for cheques #2177 to #2232
Utility $3,675.42 for cheques #678 to #693. Carried.

Resolution #200-07 Michaluk/Rehirchuk
Be it resolved that Council adopt the financial statement for the month of August, 2007. Carried.

8} By-laws
In finalizing the draft by-law regarding the use and protection of undeveloped municipal right-of-ways, each Councillor will compile a list of affected road allowances to be considered by Council at the next regular meeting.

9} General Business
CAO distributed a copy of the Noxious Weeds Act to provide Council with current information regarding the control of noxious weeds and advised Council of a verbal complaint received.

Council reviewed correspondence received from RCMP regarding establishment of municipal meetings at the AMM Convention and directed CAO to ensure an appointment was made for the R.M. Councillors attending the Convention to address local issues.

Resolution #201-07 Bates/Michaluk
Be it resolved that Council authorizes the CAO to attend the MMAA District Meeting being held in Ste. Rose, September 17, 2007. Carried.

Resolution #202-07 Bassett/Basaraba
Be it resolved that Council authorizes the Administrative Assistant to attend the BizPal training seminar being held in Winnipeg, September 25 & 25, 2007. Carried.

Council reviewed correspondence received from Sensus Accountants Partnership advising of the increased workload for municipal staff and audit staff over the next one and half years to become PSAB compliant.

Ward Business
Resolution #203-07 Basaraba/Bassett
Be it resolved that Council hereby approves the change in design for the subdivision application SE28-24-22W (Moore) as submitted August 30, 2007. Carried.

Reeve Malowski brought forward a concern received from a ratepayer in which gravel was not applied consistently on a Ward Four municipal road to the benefit of all landowners on or along that road. Council directed Councillor Basaraba to investigate and ensure proper application of gravel was completed.

Rural Water Business
Council discussed various options in preparation of the meeting scheduled for the afternoon with Dick Mennon, MWSB, Towns of Gilbert Plains and Grandview, RM’s of Grandview and Dauphin, to discuss rural water expansion plans and the concept of a regional water system.

10} Adjournment
Resolution #204-07 Bassett/Safronetz
Be it resolved that Council adjourns from this meeting at 12:10 p.m. Carried.