Rural Municipality of Gilbert Plains
October 28, 2008 Regular Meeting Minutes

On Tuesday, October 28, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #198-08 Bassett/Basaraba
Be it resolved that Deputy Reeve Safronetz calls this meeting to order at 9:02 a.m. Carried.

Reeve Malowski arrived at 9:05 am.

2} Additions to/Adoption of Agenda.
Resolution #199-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #200-08 Basaraba/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on October 14, 2008 as presented. Carried.

4} Business arising from minutes
In follow-up to the request received to hunt on municipal land and Council’s direction to provide a written response indicating that the RM does not support this request and will not provide permission for anyone to hunt on municipal property, CAO advised Council that Manitoba Conservation advised that anyone hunting without permission may be charged under Provincial legislation.

5} Delegations
10:00 am Board of Revision
Resolution #201-08 Basaraba/Safronetz
Be it resolved that all of Council of the R.M. of Gilbert Plains be appointed as the Board of Revision with Reeve Malowski acting as Chairperson and CAO Susan Boyachek acting as Secretary to the Board. Carried.

Resolution #202-08 Bates/Michaluk
Be it resolved that Council hereby convenes the Board of Revision to deal with the appeals of assessment and property class. Carried.

10:00 am David Malowski
10:15 am Ronald Taylor
10:30 am Gilbert Plains Co-op

Resolution #203-08 Safronetz/Bassett
Whereas the Board of Revision has disposed of all appeals, be it resolved that Council hereby adjourns to resume the regular council meeting. Carried.

11:00 am Public Hearing
Resolution #204-08 Michaluk/Rehirchuk
Be it resolved that Council hereby adjourns from the regular meeting for the purpose of conducting a Public Hearing relating to the application for variation order 2008-09-12-128-DP16 (Demchuk). Carried.

Resolution #205-08 Michaluk/Bates
Whereas Council has heard any and all objections to the application for variation order; Therefore be it resolved that Council hereby concludes the Public Hearing and approves the application 2008-09-02-128-DP16 and return to the order of business of this regular council meeting. Carried.

6} Committee Reports
Protective Services
CAO advised that a meeting has been scheduled for November 4, 2008 with Shayne Yaschyshyn and Mavis Wood and the EMS Board to finalize the Ambulance Service Purchase Agreement.

Transportation Services
Council agreed that the drainage committee would convene within the next couple of weeks to complete bridge inspections and onsite drainage inspections.

Resolution #206-08 Michaluk/Bates
Be it resolved that the R.M. does not complete any work with the Town limits unless all costs are charged out or reimbursed. Carried.

Resolution #207-08 Michaluk/Basaraba
Be it resolved that Council authorize the installation of an approach with culvert at SW10-25-22W (Crowe) with costs to be reimbursed by the provision of fill for the entire installation for future work. Carried.

Resolution #208-08 Basaraba/Safronetz
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried

Councillor Michaluk left the Council Meeting at 1:15 pm for personal reasons.

Intermountain Conservation District
Resolution #209-08 Bates/Rehirchuk
Be it resolved that the Council for the R.M. of Gilbert Plains hereby appoints the following Council representatives:
Councillor Lawrence Safronetz to the Lower Valley/Mink Creek sub-district for a two year term ending November 30, 2010;
Councillor Bryan Bassett to the Wilson River sub-district for a two year term ending November 30, 2010;
Councillor James Michaluk to the Upper Valley sub-district for a two year term ending November 30, 2010;
Councillor Dennis Rehirchuk to the Vermillion River sub-district for a two year term ending November 30, 2010; Carried.

Mountainview Planning District
CAO provided Council with a listing of development/building permits issued from 2005 to date.

PARC
Resolution #210-08 Bassett/Basaraba
WHEREAS the Rural Municipalities of Dauphin, Ethelbert, Grandview, Hillsburg and Gilbert Plains and the Towns of Roblin, Grandview, Gilbert Plains and the Village of Ethelbert have acknowledged the need for cooperation amongst them to foster, attract and negotiate for commercial development in the Parkland area and thereby entered into a Tax Sharing Agreement effective January 1, 2004;
AND WHEREAS the spirit of the Tax Sharing Agreement has not been actively sought after by all member municipalities;
AND WHEREEAS the Tax Sharing Agreement specifies a review to be conducted every five years with 2009 being the year for review.
THEREFORE BE IT RESOLVED that the R.M. of Gilbert Plains hereby provides notice to the Executive of their intent to withdraw from the Tax Sharing Agreement effective January 1, 2009. Carried

Centennial Park Board
Council advised the Park Board Representatives to address the issue of the requirement for regular maintenance for the municipal entrance road along with the installation of a speed bump to provide a reduced speed zone at their next scheduled Park meeting.

7} Accounts & Finance
Resolution #211-08 Bates/Rehirchuk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $673,099.29 for cheques #3131 to #3174
Utility $3,881.48 for cheques #957 to #969. Carried.

8} By-laws
n/a

9} General Business
Resolution #212-08 Bassett/Basaraba
Whereas Section 326 of the Municipal Act provides for the imposition of supplementing taxes; And whereas the Assessment Branch has prepared an additional list of additions to be made to the respective tax roll for 2008; Therefore be it resolved that the tax listing identified in Schedule A in the amount of $29,827.26 be hereby added. Carried.

Resolution #213-08
In accordance with the Organization by-law of the R.M. of Gilbert Plains, be it resolved that Council make the following Committee Appointments for Council Representatives as per the attached listing. Carried.

Ward Business
Council reviewed Work Order #08-58 (Tuzyk) and Councillor Safronetz will complete onsite inspection prior to final approval by Council.

Council discussed an invoice issued to Harvey Symchych in July 2008 regarding a used culvert and agreed invoicing was completed in error and funds should be reimbursed.

Rural Water Business
Council directed CAO to organize a community public meeting regarding the proposed G3 water co-operative and to coordinate the date with MWSB representatives.

CAO advised Council of receipt of WTP license valid from October 1, 2008 until September 30, 2012.

10} Adjournment
Resolution #214-08 Bassett/Basaraba
Be it resolved that Council adjourns from this meeting at 3:20 pm. Carried.