Rural Municipality of Gilbert Plains
June 24, 2008 Regular Meeting Minutes

On Tuesday, June 24, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #135-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:02 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #136-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as circulated. Carried.

3} Adopt Minutes
Resolution #137-08 Safronetz/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on May 27, 2008 as presented. Carried.

4} Business arising from minutes
CAO advised Council of a meeting to be held by Highways & Transportation on August 6th in response to the letter submitted by the RM of Grandview regarding Dutton siding. Reeve Malowski has been requested to attend.

5} Delegations
10:00 am Jason Tomski, Manitoba Water Stewardship attended the meeting to discuss several ongoing drainage issues.
- unauthorized drainage works completed on SE12-25-21W;
- culvert installation in the RM of Grandview and the associated drainage concerns;
- licensing options for the drainage issues along 24-27-22W

11:00 am Grade 6 students provide a report of the Winnipeg Field trip.

11:15 am Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations.

3:30 pm. Tom Jennings, Office of the Fire Commissioner was completing field inspections and took the opportunity to meet with Council and review all ongoing files and to discuss concerns relating to enforcement action.

Resolution #138-08 Bassett/Basaraba
Be it resolved that Council authorize Public Works Operator Lionel DeBaets to attend the Manitoba Weed Supervisor’s Association Summer Tour seminar being held in Virden July 24 and 25, 2008. Carried.

6} Committee Reports
Protective Services
Councillor Michaluk reported on the Board meeting held on June 11, 2008. The Board has directed the Fire Chief to complete all Fire Code inspections by January 1, 2009.

Transportation Services
CAO reminded Councillors to submit maps for the 2008 spraying program with approximately 8 to10 miles per ward. Council reviewed the Public Works monthly ward work breakdown, Public Works banked time schedule, May sale of service invoicing list and current work order listing. It was agreed that the portion of Work Order #07-23 regarding raising the corner of Boundary Road at PR 274 would be cancelled. The priority level on the remaining items on Work Order #07-23 would increase to level 2.

Resolution #139-08 Bassett/Bates
Be it resolved that Council hereby adjourns until 1:15 pm. Carried.

Councillors Bates and Bassett left the Council meeting at 1:15 pm for personal reasons.

Councillor Michaluk declared a conflict of interest with the next business item as it relates to a direct pecuniary interest and left the Council Chambers prior to discussion on the next item.

Resolution #140-08 Basaraba/Safronetz
Be it resolved that Council authorize the purchase of a new FS45 Stihl whipper snipper from Jim Michaluk for $175.00. Carried.

Councillor Michaluk returned to the Council Chambers for the next order of business.

Environmental Health – Nuisance Grounds
Council reviewed minutes of the Committee meeting held on June 19th. Although the issue of non-household garbage is being discussed, Council directed CAO to follow-up with Committee advising they would still like to see the implementation of an affidavit for Contractors disposing of garbage and the establishment of a policy for collection of tipping fees for non-resident material. In relation to the cat control issues, Council is prepared to allow the treatment of stray cats to continue as is, as long as a waiver is signed for liability concerns. Regarding the matter of a clothing recycling depot, Council would suggest that the Town work with the interested party to establish a used clothing depot at an uptown location which would benefit the community at large. As recommended by the Committee, Council agreed that the RM would assume scheduling of the dump capping as necessary.

Economic Development Board
Councillor Basaraba reported to Council of the meeting held of May 27th. Topics included marketing & promotions and the continued operation of the bowling alley. Councillor Basaraba also advised that the CDC will be hosting a garden tour schedule for July 15th.

Handivan
Reeve Malowski advised Council that with the acquisition on the new van, the Board has put the 1995 van for tender and no acceptable bids were received. The Board will try selling the unit on a Dauphin dealer’s lot.

Mountainview Planning District
CAO advised Council of the current building permit and development permits in process: Dykun, Yakimishen, Bettany.

Recreation Commission
Councillor Rehirchuk provided a verbal report of the meeting held on June 9, 2008.

7} Accounts & Finance
Resolution #141-08 Michaluk/Rehirchuk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $80,045.74 for cheques #2823 to #2879
Utility $14,196.51 for cheques #861 to #883. Carried.

8} By-laws
n/a

9} General Business
Plans for the municipal office grand opening, scheduled for July 4th, were discussed.

Resolution #142-08 Safronetz/Basaraba
Be it resolved that Council authorizes the CAO to attend the PSAB training seminar being held in Dauphin on July 22, 2008 and the Administrative Assistant to attend the PSAB training seminar being held in Dauphin on August 21, 2008. Carried.

Resolution #143-08 Rehirchuk/Michaluk
Whereas the Parkland Childcare Advisory Council is currently in the process of applying for a grant to assist in the marketing and promotion of early childhood education within the PARC Region; Therefore be it resolved that Council support PCAC’s application to the Parkland Regional Development Corporation to fund the associated project. Carried.

Council reviewed the correspondence from the RM of Mountain regarding support for the Swan Valley hospital to conduct cataract surgery. Council agreed that this matter would have to be further investigated prior to making a decision.

Ward Business
Resolution #144-08 Michaluk/Rehirchuk
Be it resolved that Council hereby approves the application to subdivide NE13-24-22W (Kotyk), conditional that there are no overdue taxes on the subject property. Carried.

Rural Water Business
CAO advised Council that a meeting of the G3 Water Coop is being planned by Dick Menon for July 9th.

10} Adjournment
Resolution #145-08 Michaluk/Rehirchuk
Be it resolved that Council adjourns from this meeting at 4:20 pm. Carried.