Rural Municipality of Gilbert Plains
February 24, 2009 Regular Meeting Minutes

On Tuesday, February 24, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Jim Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #38-09 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #39-09 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #40-09 Basaraba/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on February 10, 2009 as presented. Carried.

Councillor Dennis Rehirchuk arrived at the meeting at 9:10 am.

4} Business arising from minutes

5} Delegations
9:00 am Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations.

1:00 pm Mike Smiegielski, VP; Ron Percy, Service Manager and Rod Stacy, Territory Manager of Westcon (Volvo) met with Council to discuss service issues associated with the 940 Grader.

6} Committee Reports
Transportation Services
Council reviewed the quote received from Degelman for the trade of the RM mower on a new model.

The following Notice was presented to Council:
I, J. Michaluk, do hereby give notice that at the next regularly scheduled meeting of Council, I will put forward a resolution to rescind Resolution #10-09, dated January 13, 2009, which reads: “Be it resolved that Council hereby re-instate Councillor Basaraba as a Co-ordinator to be added onto the existing schedule. DEFEATED” for the following reason(s): because it was not fair that other Councillors will be paid for being a Coordinator and not Mr. Basaraba.

Economic Development Board
CAO has advised Council of a letter received from the Town Council authorizing the RM to issue lottery/raffle licenses on their behalf. Councillor Basaraba reported on his attendance at the Board meeting held on February 23, 2009. Items included an immigration strategy, investigation into a wind energy co-op and daycare space requirements.

Mountainview Planning District
CAO advised Council of Development and/or Building Permits in process which included the following: Mouck. Councillor Rehirchuk provided Council with a verbal report on his attendance at the Board Meeting held on February 17, 2009 in which the Board had a presentation of the Manitoba Hydro BiPole III project.

Historical Society
Councillor Basaraba reported on his attendance at the Historical Society meeting held on February 12, 2009. The Board is happy to announce the appointment of a new Chair, Bill Dykun.

Centennial Park Board
Resolution #41-09 Safronetz/Rehirchuk
Whereas the Centennial Park Board has presented a proposal for the construction of a water play park for a total approximate cost of $125,000 and Resolution #17-09 was passed by the RM of Gilbert Plains Council agreeing to provide funding in the amount up to $25,000; And whereas the Centennial Park Board has passed the following resolution at their meeting held on January 29, 2009 stating that the Water Park Project be put on hold for one year to obtain additional information in regards to building up the existing area of change house and pool area. And whereas the Centennial Park Board will need to re-submit a project proposal for Council’s consideration; Therefore be it resolved that Council hereby rescind Resolution #17-09. Carried.

School
Council reviewed correspondence received from Scott & Charissa McNabb regarding a concern relating to the bus service provided by Mountainview School Division. Council directed Councillor Bates to follow up on this matter with the McNabb’s.

7} Accounts & Finance
Resolution #43-09 Safronetz/Bassett
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $33,633.71 for cheques #3404 to #3433
Utility $3,499.54 for cheques #1038 to #1047. Carried.

8} By-laws
Resolution #44-09 Bassett/BAtes
Be it resolved that Council give first reading to By-law #2009-02, being a by-law to reduce the number of wards from six to four. DEFEATED.

Resolution #45-09 Bassett/Basaraba
Be it resolved that Council give first reading to By-law #2009-03, being a by-law to authorize temporary borrowing for current expenses. Carried.

Resolution #46-09 Bates/Michaluk
Be it resolved that Council give second reading to By-law #2009-03, being a by-law to authorize temporary borrowing for current expenses. Carried.

9} General Business
Resolution #42-09 Bates/Rehirchuk
Be it resolved that Council authorizes Public Works Operator Lionel DeBaets to attend the Manitoba Weed Supervisors Association Spring Training Seminar being held in Russell on April 6 to 9, 2009. Carried.

Resolution #47-09 Basaraba/Safronetz
Be it resolved that Council authorizes the CAO to attend the Manitoba Municipal Administrators Association Annual Conference being held in Brandon on April 26 to 29, 2009. Carried.

Council reviewed correspondence received from Assiniboine Community College regarding the proposed expansion to the Parkland Campus and directed CAO to provide a response indicating Council’s support to this worthy initiative of investing in the future of our Region through enhanced educational opportunities.

Ward Business
Resolution #48-09 Bates/Michaluk
Be it resolved that Council hereby approves the application to subdivide SE21-25-22W (Robertson), conditional that a) all “government” conditions, as supplied in the report from Manitoba Intergovernmental Affairs dated February 10, 2009, are met; and b) that there are no overdue taxes on the subject property; and c) landowner will be responsible for all costs associated for the provision of access to the subdivided property. Carried.

Resolution #49-09 Michaluk/Safronetz
Be it resolved that Council hereby adjourns until 1:00 p.m. Carried.

Reeve Malowski left the Council Meeting at 1:00 p.m. for personal reasons. Deputy Reeve Safronetz assumed the role of Chair for the remainder of the meeting.

Council discussed scrubbing that occurred along SW28-23-21W and directed CAO provide a written notice that debris must be removed from municipal right-of-way.

Rural Water Business
CAO provided Council with an overview of the meetings held with MIT personnel regarding MWSB issues.

10} Adjournment
Resolution #50-09 Basaraba/Bassett
Be it resolved that Council adjourns from the meeting at 3:15 pm. Carried