Rural Municipality of Gilbert Plains
January 22, 2008 Regular Meeting Minutes

On Tuesday, January 22, 2008, the Council of the Rural Municipality of Gilbert Plains met at 8:30 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #20-08 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 8:30 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #21-08 Safronetz/Bassett
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #22-08 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on January 8, 2008 as presented. Carried.

4} Delegations
9:00 am Dick Menon, MWSB. Council held a conference call with Dick Menon to discuss matters relating to the proposed water co-op.

Councillor Basaraba left the meeting at 9:25 am for personal reasons.

9:30 am Jim Musey, WTP Operator attended the meeting to discuss results of membrane cleaning.

10:00 am Town Council Mayor Lyle Smith, Councillor James Dzuba and CAO Janice Lagoski; Charlene Gulak, Chair Economic Development Board and Jim Musey, WTP Operator attended the meeting to discuss matters relating to the proposed water co-op.

Resolution #23-08 Bassett/Bates
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

Councillor Basaraba returned to the meeting at 1:15 p.m.

5} Business arising from minutes
Councillor Safronetz reported to Council on his meeting held on January 11th with Jason Tomski, Manitoba Water Stewardship, regarding unauthorized water control works at NE25-26-21W. Since the culvert in question has been in place for an unknown length of time, it will remain in place and be kept open to allow water to flow through a natural run from north to south. Ditching along the west side of 25-26-21W will not be authorized. Council does support the construction of a grassed waterway to connect to the existing drainage. It was further agreed that Jason Tomski will attend a Council Meeting in the near future to discuss licensing options for the drainage issues at 24-27-22W.

6} Committee Reports
Protective Services
Councillor Michaluk reported on the Volunteer Recruitment and Retention Seminar hosted by the EMS Board on January 9, 2008.

Transportation Services
Council directed CAO to provide a one hour credit toward sale of service for Stephen Scott due to Operator error.

Resolution #25-08 Bassett/Bates
Be it resolved that Council authorize the purchase of one Westeel Coded Slip Tank from the Gilbert Plains Co-op as per the attached quote, excluding trade-in. Carried.

Resolution #26-08 Michaluk/Safronetz
Be it resolves that Council authorize the sale of the used slip tank to Dennis Rehirchuk for $150.00. Carried.

Environmental Health Services – Nuisance Grounds
Resolution #27-08 Rehirchuk/Safronetz
Whereas a new waste disposal site is required to comply with the Waste Disposal Grounds Regulations 150/91:
And whereas engineering tests indicate that the land located at NE09-25-21W is adequate;
And whereas acquisition of the land will be shared with the Town of Gilbert Plains on a 50/50 cost share basis;
Therefore be it resolved that the Council authorize the Reeve and CAO to execute an offer to purchase for a portion of the above noted quarter section, as noted in the said offer, with the following terms and conditions:
1) non-refundable down payment of $2,500
2) purchase price of $80,000
3) subject to appropriate licensing being obtained from the Province of Manitoba. Carried.

Intermountain Conservation District
Resolution #28-08 Basaraba/Bassett
Be it resolved that Council authorizes Councillors Michaluk and Safronetz to attend the Conservation Districts Program – Framework for the Future Regional Meeting being held in Dauphin, February 25, 2008. Carried.

PARC
Resolution #29-08 Rehirchuk/Bassett
Be it resolved that Council authorize a grant in the amount of $1,000 toward the Ethanol project being spearheaded by P.A.R.C. Carried

School
Council advised Councillor Bates to bring forward the concern to the Mountain View School Division Board regarding volunteer drivers being used to transport students to extracurricular activities in light of the recent motor vehicle accidents surrounding this matter.

7} Accounts & Finance
Resolution #30-08 Michaluk/Rehirchuk
Be it resolved that Council authorize payment of the following grants/membership dues for 2008:
Gilbert Plains-Grandview Agricultural Society $2,000.00
Manitoba Good Roads Association $130.00
Federation of Canadian Municipalities $153.41
Manitoba Municipal Administrators Association $180.00 Carried.

Resolution 31-08 Bates/Safronetz
Be it resolved that Council authorize the reimbursement of expenses in the amount of $3,000 to Susan Boyachek for the performance of project management duties incurred in 2007 relating to the construction of the municipal office. Carried.

Resolution #32-08 Bassett/Bates
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $18,569.28 for cheques #2509 to #2535
Utility $1,640.11 for cheques #772 to #777. Carried.

8} By-laws
Resolution #33-08 Safronetz/Basaraba
Be it resolved that Council give third and final reading to By-law #2008-01, being a by-law to authorize temporary borrowing for current expenses. Carried
For Against Abstained
Reeve Malowski
Councillor Rehirchuk
Councillor Bassett
Councillor Bates
Councillor Basaraba
Councillor Michaluk
Councillor Safronetz

Resolution #34-08 Bates/Bassett
Be it resolved that Council give third and final reading to By-law #2008-03, being a by-law to set terms of employment for administrative staff. Carried
For Against Abstained
Reeve Malowski
Councillor Rehirchuk
Councillor Bassett
Councillor Bates
Councillor Basaraba
Councillor Michaluk
Councillor Safronetz

9} General Business
Resolution #35-08 Michaluk/Rehirchuk
Whereas Manitobans take great pride in their commitment to voluntarism, to the community and to public service; and Whereas voluntarism contributes significantly to the collective quality of life for citizens in all areas of our province; and Whereas through their selflessness and compassion, volunteers provide a wonderful examples of community spirit and the willingness to help others; and Whereas Manitoba citizens generally have one of the highest rates of voluntarism in the country, donating their time and energy to many worthy causes; and Whereas Manitobans will continue to build a legacy of community participation and caring throughout 2008 and beyond; and Whereas the invaluable year-round contribution of volunteers of all ages and exceptional achievement in this sector should be officially recognized; Therefore let it be known that the R.M. of Gilbert Plains Council do hereby proclaim the week of April 28 to May 2, 2008 as Volunteer Week in the Rural Municipality and commend its thoughtful observance to all citizens.

Rural Water Business
Resolution #24-08 Michaluk/Rehirchuk
Be it resolved that Council authorize payment of $5,000.00 to the Manitoba Water Services Board (MWSB), which represents matching dollars from the Town of Gilbert Plains, the Town of Grandview and the MWSB, to have the MWSB conduct a feasibility study to determine the cost of construction (and/or expansion) and operation of
1) a water co-op serving the R.M. of Gilbert Plains and the Towns of Gilbert Plains and Grandview using the R.M. of Gilbert Plains’ water treatment plant as the water source; and
2) expansion of the R.M. of Gilbert Plains’ water treatment plant to provide water to only the Town and R.M. of Gilbert Plains.

10} Adjournment
Resolution #365-08 Bassett/Basaraba
Be it resolved that Council adjourns from this meeting at 5:10 pm. Carried.