Rural Municipality of Gilbert Plains
October 14, 2008 Regular Meeting Minutes

On Tuesday, October 14, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #180-08 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #181-08 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #182-08 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on September 9, 2008 as presented. Carried.

4} Business arising from minutes – n/a

5} Delegations– n/a

6} Committee Reports
Protective Services
Councillor Michaluk provided a verbal report on the EMS meeting held October 8, 2008.

Transportation Services
Council discussed a minimum cold weather temperature for public works operations and agreed the Coordinator will be responsible for deciding winter operating conditions as necessary.
Council reviewed the Public Works monthly ward work breakdown for September, the Public Works Banked time schedule, the September Sale of Service invoicing list and the Outstanding Work Order listing.

Environmental Health Services – Nuisance Grounds
Resolution #183-08 Bates/Michaluk
Be it resolved that Council hereby accepts the proposal from Genivar to provide engineering services for the solid waste disposal facility and closure and post closure design plan for the existing solid waste disposal facility. All costs to be split 50-50 with the Town of Gilbert Plains. Carried.

Economic Development Board
Resolution #184-08 Saronetz/Bassett
Be it resolved that Council authorizes Councillor Basaraba to attend the Business Leader’s Forum being held in Gilbert Plains, October 15, 2008. Carried.

Mountainview Planning District
CAO advised Council of recent development/building permits issued by the Development Officer which included applications from Demchuk, Kilford, Sydor and Ash.

Recreation Commission
Councillor Rehirchuk provided a verbal report on his attendance at the Board Meeting held on October 8, 2008.

Resolution #185-08 Safronetz/Rehirchuk
Be it resolved that Council hereby appoints Councillor Bassett as the alternate representative to the Recreation Commission Board. Carried.

7} Accounts & Finance
Resolution #186-08 Bassett/Basaraba
Be it resolved that Council authorize a grant in the amount of $800.00 to the Gilbert Plains Band for 2008. Carried

Resolution #187-08 Rehirchuk/Basaraba
Be it resolved that Council authorize a grant in the amount of $100.00 to the Parkland Rangers AAA Midget Hockey Club advertising campaign. DEFEATED.

Resolution #188-08 Rehirchuk/Michaluk
Be it resolved that Council authorize a grant in the amount of $100.00 to the Grand Plains Minor Hockey Association. Carried.

Resolution #189-08 Bassett/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried

Resolution #190-08 Basaraba/Bassett
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $200,288.40 for cheques #3065 to #33130
Utility $14,739.13 for cheques #934 to #956. Carried.

Resolution #191-08 Michaluk/Rehirchuk
Be it resolved that Council adopt the financial statement for the month of September, 2008. Carried.

8} By-laws
n/a

9} General Business
CAO advised Council that the RM was successful in their grant application with the Federal Enabling Accessibility Fund Program. Out of the 165 projects that were approved from approximately 1,000 applications received from across Canada, the RM’s submission was one of the twelve projects approved for Manitoba.

Resolution #192-08 Safronetz/Rehirchuk
Be it resolved that Council authorizes the CAO and three Councillors to attend the AMM Convention being held in Winnipeg, November 24-27, 2008. Carried.

Resolution #193-08 Bates/Rehirchuk
Be it resolved that Council authorizes the CAO to attend the MMAA Seminar “Understanding conflict of interest, ethics & Labor relations” being held in Winnipeg, November 7, 2008. Carried.

Resolution #194-08 Michaluk/Rehirchuk
Whereas Section 326 of the Municipal Act provides for the imposition of supplementing taxes; And whereas the Assessment Branch has prepared a list of additions and reductions to be made to the respective tax roll for 2008; Therefore be it resolved that the tax listing identified in Schedule A in the amount of $11,172.20 be hereby added and the amount of $3,658.15 be hereby cancelled. Carried.

Resolution #195-08 Basaraba/Michaluk
WHEREAS October 2008 will be declared Business Development Month with the theme of “Building Business Spirit – Get Energized!”.
AND WHEREAS we appreciate the contributions of existing businesses to the local economy and encourage citizens to support local businesses;
AND WHEREAS we encourage youth to recognize entrepreneurship as a career option and encourage new entrepreneurs to set roots within the area;
AND WHEREAS business development partners within our community and region are working together to create a supportive business environment;
Now therefore, we the council of R.M. of Gilbert Plains do hereby proclaim October 2008 as Business Development Month. Carried.

Ward Business
Councillor Basaraba declared a conflict of interest as it relates to his personal property and left the Council Chambers prior to discussion on the next item.

Council discussed complaint received from Sharon Basaraba regarding dust control. Due to the quality of the dust control application at NW34-25-22W, Council agreed to provide a 50% credit toward next year’s application

Councillor Basaraba returned to the Council Chambers for the next order of business.

CAO advised Council of a drainage request for NW01-23-21W (McPhee) and Council agreed the Drainage Committee would complete an onsite inspection and make a recommendation for Council’s consideration.

CAO advised Council of a request received to hunt on municipal land and Council directed the CAO to provide a written response indicating the RM does not support this request and will not provide permission for anyone to hunt on municipal property.

Council reviewed and approved Work Orders #08-44 to 08-52. Following discussions regarding Work Order #08-43, Council agreed Reeve Malowski and Councillor Bates would meet with Scott Crowe regarding the provision of fill for future projects.

Rural Water Business
Resolution #196-08 Bassett/Bates
Be it resolved that Council authorizes Utility Operators Jim Musey and Lionel DeBaets to attend the MWWA Seminar “Safety Awareness in Water and Wastewater” being held in Portage la Prairie, November 19, 2008. Carried.

10} Adjournment
Resolution #197-08 Basaraba/Safronetz
Be it resolved that Council adjourns from this meeting at 4:15 pm. Carried.