Rural Municipality of Gilbert Plains
November 13, 2007 Regular Meeting Minutes

On Tuesday, November 13, 2007, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor James Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #244-07 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #245-07 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #246-07 Michaluk/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on October 23, 2007 as presented. Carried.

4} Business arising from minutes
The Town and RM Xmas supper which is being organized by the R.M. will take place on December 8, 2007.

5} Delegations
9:15 am Lionel DeBaets, representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations

10:00 am Theodore Shwaluk, Canadian Food Inspector, attended the meeting to provide Council with an overview of the Riding Mountain TB Eradication program.

Resolution #247-07 Bates/Michaluk
Whereas the Rural Municipality of Gilbert Plains does not oppose the ongoing efforts to eradicate the TB from the Riding Mountain Eradication Area; Be it resolved that we are opposed to the process, where the primary producers are required to arrange, handle and present their animals without any fair and equitable compensation for their efforts and are restricted in the free movement of their entire herd during the process and suffer loss of revenue from reduced pricing due to the stigma of being located with the RMEA; And further be it resolved that a compensation package be made available from the Federal and/or Provincial Governments and be made retroactive to August 31, 2006. Carried.

6} Committee Reports
Transportation Services
Council reviewed Work Order listing, Public Works monthly work by ward allocations, Public Works banked time schedule, October sale of service invoicing list and gravel usage as of November 6, 2007. Council discussed the Gravel Road Design & Maintenance Seminar being held in Brandon (Jan 16-17) and agreed not to send anyone at this time. The following schedule was established for the Transportation Coordinator function: December/Councillor Bassett; January/Reeve Malowski; Februrary/Councillor Rehirchuk; March/Councillor Bates; April/Councillor Michaluk and May/Councillor Safronetz.

Transportation Services – Bridges
CAO distributed narrow bridge signage information as provided by Hayhurst, Elias Dubek Insurance Company. CAO advised Council that the Letter of Advice has been received from Fisheries and Oceans for the proposed Wilson River bridge replacement located at NE34-24-22W.

Resolution #248-07 Michaluk/Bates
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

Economic Development Board
CAO provided Council with a sample of the new Community Logo which was unveiled at a meeting held October 24, 2007. Council agreed they would incorporate a part of the logo into the municipal letterhead when original artwork was available.

Parkland Tourism
Resolution #249-07 Bassett/Safronetz
Be it resolved that Council authorize a grant in the amount of $250.00 to Parkland Tourism to be used for the production of a promotional brochure and postcards depicting historic sites in the immediate Parkland area. Carried.

Intermountain Conservation District
Resolution #250-07 Michaluk/Bates
Be it resolved that the R.M. of Gilbert Plains hereby appoints the following citizen representative
Greg Dyck to the Lower Valley/Mink Creek sub-district for a two year term ending November 30, 2009; Mervin Kotak to the Wilson River sub-district for a two year term ending November 30, 2009; Randy Holownia to the Vermillion River sub-district for a two year term ending November 30, 2009. Carried.

Mountainview Planning District
CAO advised Council that the following development permits have been issued: Dykun, Dutchyshen. CAO further advised of the notice received for the public hearing scheduled for December 3, 2007 regarding the R.M. of Dauphin joining the Lakeshore Planning District.

7} Accounts & Finance
Resolution #251-07 Safronetz/Bassett
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $215,855.02 for cheques #2333 to #2383
Utility $8,757.65 for cheques #720 to #736. Carried.

Resolution #252-07 Michaluk/Bates
Be it resolved that Council adopt the financial statement for the month of October, 2007. Carried.

8} By-laws
CAO obtained a copy of a by-law from a neighboring municipality relating to unsightly/unsafe property for Council’s consideration and possible implementation for the R.M. of Gilbert Plains.

9} General Business
Resolution #253-07 Bassett/Bates
Be it resolved that Council authorizes Councillors Michaluk, Basaraba, Bates and Rehirchuk and CAO to attend the Annual AMM Convention and banquet being held in Brandon, November 26 to 29, 2007. Carried.

Council reviewed information received from Hayhurst, Elias Dubek, Municipal Insurers regarding Group Health and Dental benefits and agreed to further discuss this matter in January during employee wage negotiations.

Resolution #254-07 Michaluk/Safronetz
Be it resolved that Council authorize a grant in the amount of $125.00 to the Gilbert Plains and District Christmas Dinner Hamper/Angel Tree Project. Carried.

Resolution #255-07 Bates/Basaraba
Be it resolved that Council authorize a grant in the amount of $100.00 to the Parkland Rangers AAA Midget Hockey Club advertising campaign. Carried.

CAO advised Council of correspondence received from Strilkiwski Contracting in which they stated they will gravel roads used for hauling gravel in the construction of Hwy #68 in 2008.

Resolution #256-07 Bassett/Basaraba
Be it resolved that Council hereby DENIES the application to subdivide NW09-25-21W (Roer) dated April 27, 2001 due to the length of time that has passed from the time of the original application. Carried.

Resolution #257-07 Basaraba/Safronetz
Be it resolved that Council hereby adjourns from the order of business to move in camera.

Council reviewed municipal office building offers to purchase and discussed terms and conditions of sale agreement.

Resolution #258-07 Bassett/Bates
Be it resolved that Council hereby reconvenes the public meeting and returns to the order of business and furthermore resolves that the matter discussed in camera shall be kept confidential until otherwise decided by Council. Carried.

Resolution #259-07 Safronetz/Bassett
Be it resolved that Council hereby accepts the offer to purchase submitted by Froese & Company dated October 23, 2007 as per the attached terms and conditions. Carried.

10} Adjournment
Resolution #260-07 Basaraba/Safronetz
Be it resolved that Council adjourns from the meeting at 3:25 p.m. to reconvene December 11, 2007. Carried.