Rural Municipality of Gilbert Plains
May 13, 2008 Regular Meeting Minutes

On Tuesday, May 13, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #116-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #117-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #118-08 Safronetz/Basaraba
Be it resolved that Council adopts the minutes of the regular meeting held on April 22, 2008 as presented. Carried.

4} Business arising from minutes
Councillor Michaluk advised Council he has met with Fire Chief Hilton Kilford regarding cost recovery for negligent fires. CAO provided Council with information received from legal counsel regarding the Wildfires Act and the authority to recovery firefighting costs and it was agreed that Council will be pursuing this initiative and directed CAO to prepare a news release to notify ratepayers.

Council reviewed correspondence received from Town CAO, Janice Lagoski regarding commercial garbage being brought to the Gilbert Plains Waste disposal site. Council agreed that a letter should be sent to all contractors that may be involved with refuse from other jurisdictions and advise that this will not be accepted at the Gilbert Plains’ site. The use of affidavits should be incorporated as is being used in other jurisdictions.

5} Delegations - n/a

6} Committee Reports
Protective Services
CAO advised Council that in response to the last meeting minutes, a call was received from a ratepayer who has a water truck available for sale. Council directed CAO to have the Fire Chief and Deputy inspect the vehicle and provide a proposal for Council’s and/or the EMS Board’s consideration. The proposal should also include the pros and cons of converting the old pumper truck.

Transportation Services
Council approved the Public Works vacation requests as submitted. Council confirmed that all time must be booked with no days remaining as “floaters.”

Environmental Health – Nuisance Grounds
Resolution #119-08 Bassett/Bates
Be it resolved that Council authorize the CAO to order 200 reusable carry bags to be used as a promotional item during the municipal office open house in conjunction with a recycling campaign/contest to increase and encourage recycling within the municipality. Carried.

Economic Development Board
Resolution #121-08 Bassett/Basaraba
Be it resolved that Council authorize payment of the following grants for 2008:
Riding Mountain Biosphere $200.00
Gilbert Plains Economic Development Board $1,000
conditional upon receiving approved minutes and financial statements. Carried.

CDC/Community Foundation
Councillor Basaraba provided a verbal report on his attendance at meetings for the two Committees. He advised Council of the Community Foundation’s fundraising efforts and Council provides their support in the Board’s initiative to send letters to companies doing business with the RM and Town requesting donations to the Fund. Names & addresses would be supplied upon request.

Mountainview Planning District
Council reviewed the following development permits and building permits as approved by the Development Officer:
Breckon, Dykyn, Yaciuk, Rodgerson, Bomak, Yakimishen, Shumka x2

Recreation Commission
It has come to Council’s attention that the Town Council is proceeding with interviews for the shared Town Labourer/Recreation Facility Manager position and Council has directed the CAO to advise the Town Council that the RM has a financial interest in this position and in the aim of working jointly on this initiative, would expect to be a part of the selection process.

7} Accounts & Finance
Resolution #122-08 Bates/Michaluk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $70,845.57 for cheques #2747 to #2789
Utility $8,139.63 for cheques #839 to #853. Carried.

8} By-laws - n/a

9} General Business
Resolution #123-08 Bates/Safronetz
Whereas the RM of Gilbert Plains has experienced flooding due to the rapid spring runoff; And whereas water and ice associated with the spring runoff has caused damage to the municipality’s infrastructure and to personal property within the area; And whereas the repairing of these locations will cause undue hardship for the local government, businesses and residents of the municipality; Therefore be it resolved that the Council of the RM of Gilbert Plains hereby requests the financial assistance of the Manitoba Disaster Board to assist with the repairs of the aforesaid damages. Carried.

CAO advised Council that the R.M. of Ethelbert has increased the beaver subsidy to $20 per beaver. Council agreed to maintain the current $15 subsidy.

CAO provided information regarding the Manitoba Good Roads 2008 Annual Competition and Council to consider potential submissions for the next meeting.

Ward Business
Resolution #124-08 Safronetz/Basaraba
Be it resolved that Council hereby approves the application for hay lease for NW36-27-22W by Ryan Boyachuk as per attached lease agreement. Carried.

Resolution #125-08 Basaraba/Rehirchuk
Be it resolved that Council hereby approves the application to subdivide SE03-26-21W (Yakimishen), conditional that there are no overdue taxes on the subject property. Carried.

Council reviewed the request from the Mountainview 4H Club requesting a donation and denied the request due to the specific nature of the proceeds.

Council reviewed and approved Work Orders #08-09 to #08-13.

Rural Water Business
Resolution #120-08 Michaluk/Safronetz
Whereas Council had passed Resolution #274-07, agreeing in principle to the establishment of a Water Co-operative with the MWSB and Town’s of Gilbert Plains and Grandview subject to certain conditions; And whereas Council has received a written response from MWSB regarding the specific items; Be it resolved that Council continue to support Option #1 of the Co-op Model subject to the conditions of item #2 of Resolution #274-07 and subject to the payment of $290,000 for the existing water treatment plant (as specified in the MWSB letter dated December 17/07). Carried.

10} Adjournment
Resolution #126-08 Basaraba/Safronetz
Be it resolved that Council adjourns from this meeting at 12:40 pm. Carried.