Rural Municipality of Gilbert Plains
November 12, 2008 Regular Meeting Minutes

On Wednesday, November 12, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #215-08 Bassett/Basaraba
Be it resolved that Deputy Reeve Safronetz calls this meeting to order at 9:07 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #216-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #217-08 Basaraba/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on October 28, 2008 as presented. Carried.

4} Business arising from minutes

5} Delegations
10:30 am James Dzuba & Janice Karaim, Ambulance Attendants attended the meeting to discuss concerns within the Service. They provided a letter presenting the Attendants views on geo-posting and transfers. Discussion also occurred regarding the delivery of information between the ES Board & Ambulance Captain and the Ambulance Captain & Attendants. Council was advised that Members of the Service would also be attending the Town Council Meeting this evening.

6} Committee Reports
Protective Services
Councillor Michaluk reported on the ES Board meeting held on November 4, 2008 with Shayne Yaschyshyn and Mavis Wood to finalize the Ambulance Service Purchase Agreement.

Transportation Services
The drainage committee agreed to meet November 24th @ 9:00 am to complete bridge inspections and onsite drainage inspections.

Council reviewed the Public Works monthly ward work breakdown for October, the Public Works Banked time schedule, the October Sale of Service invoicing list and the Outstanding Work Order listing. In relation to Work Order #08-22, Council directed Councillor Bates and CAO to complete an application through the Intermountain Conservation District Subdistrict Board for a grassed waterway.

It was agreed that some gravel and stone/rock should be stockpiled in a central location for ease of access during winter and spring. Councillor Basaraba to talk with Victor Grove (SW15-25-21W) regarding stone/rock and Reeve Malowski to talk with Glen Barkman, CGS regarding gravel.

Council agreed to maintain the following schedule for the Public Works Coordinator beginning in December 2008 as Bassett/ Malowski/Rehirchuk/Bates/Michaluk/Safronetz. Council directed CAO to add in compensation for the Coordinator duties to be considered in the remuneration by-law review.

Resolution #218-08 Bassett/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried

Mountainview Planning District
CAO advised Council of recent development/building permits issued by the Development Officer which included applications from Klassen (Remple) and the enforcement action relating to the conclusion of the Musey permit.

PARC
Resolution #219-08 Bates/Rehirchuk
Whereas the R.M. of Gilbert Plains promotes and fosters commercial development within the municipality; And whereas new development incentives are considered on a case by case basis; Be it resolved that Council hereby authorizes a commercial business incentive to the Gilbert Plains Consumers Co-op in an amount equivalent to the 2007 tax payment. Carried.

Regional Library
Council reviewed correspondence received from the Parkland Regional Library Board advising of the requirement to maintain standardized hours throughout all facilities and the probable need to extend the hours of operation following employee succession.

7} Accounts & Finance
Resolution #220-08 Michaluk/Rehirchuk
Be it resolved that Council authorize a donation in the amount of $150.00 to the Parkland Humane Society. Carried.

Resolution #221-08 Basaraba/Safronetz
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $146,114.95 for cheques #3175 to #3204
Utility $1,314.94 for cheques #970 to #977. Carried.

8} By-laws
Council discussed borrowing options relating to the proposed water co-op and directed CAO to prepare a local improvement by-law for consideration at the next meeting.

9} General Business
Ward Business
Resolution #222-08 Michaluk/Bates
Be it resolved that Council hereby approves the application to subdivide NW15-25-22W (Froese/Bell), conditional that
a) all “government” conditions, as supplied in the report from Manitoba Intergovernmental Affairs dated August 22, 2008, are met; and
b) that there are no overdue taxes on the subject property; and
c) that the residual of Title # 1922049 be consolidated with Title # 1922060 to prevent any parcel from becoming “land-locked.” Carried.

Councillor Michaluk tabled a concern regarding a drainage matter located in section 34-26-22W (Messinbird/MACC). Whereas the drain in question falls under provincial jurisdiction, Council directed CAO to provide a written response advising landowner to contact Manitoba Water Stewardship directly to seek assistance in this matter.

Rural Water Business
Resolution #223-08 Bassett/Safronetz
Whereas Bruce Parker has completed waterline installation from the main line to house for 33 Parkview Drive at his own expense; Therefore be it resolved that Council hereby reduce the invoice amount by $700.00. Carried.

CAO advised that the community public meeting regarding the proposed G3 water co-operative has been scheduled for November 27, 2008.

General Business
Resolution #224-08 Michaluk/Rehirchuk
Be it resolved that Council authorizes Councillor Basaraba to attend the Canadian Value Chain Network Workshop being held in Dauphin on November 17, 2008. Carried.

10} Adjournment
Resolution #225-08 Basaraba/Safronetz
Be it resolved that Council adjourns from this meeting at 3:25 pm to reconvene on December 9, 2008. Carried.