Rural Municipality of Gilbert Plains
August 12, 2008 Regular Meeting Minutes

On Tuesday, August 12, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #152-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:10 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #153-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #154-08 Basaraba/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on July 8, 2008 as presented. Carried.

4} Business arising from minutes
Reeve Malowski reported on his attendance at a meeting with Manitoba Highways on August 6th regarding a turning lane at Dutton siding.

5} Delegations
10:00 am Public Hearing
Resolution #155-08 Michaluk/Rehirchuk
Be it resolved that Council hereby adjourns from this regular meeting for the purpose of conducting a public hearing relating to the application for variation order 2008-02-12-128-DP01 (Gamache). Carried

No objections were presented.

Resolution #156-08 Basaraba/Safronetz
Whereas Council has heard any and all objections to the application for variation order; Therefore be it resolved that Council hereby concludes the public hearing and approves the application 2008-02-128-DP01 and return to the order of business of this regular council meeting. Carried.

10:30 am Mervin Lindsay attended the meeting to request that Council consider the installation of a bridge or culvert crossing at NE04-26-21W to allow access between his land. Council is of the opinion that Mr. Lindsay has adequate access to his land and further advised that current DFO regulations would make such a project cost prohibitive.

6} Committee Reports
Protective Services
Councillor Michaluk provided a verbal report on the EMS Board’s meeting with Shayne Yaschyshyn on July 15, 2008 regarding the revised ambulance service agreement.

Transportation Services
Council reviewed the Public Works banked time schedule and July sale of service invoicing list.

Transportation Services – Bridges
Council reviewed correspondence from Department of Fisheries & Oceans and Navigable Waters Protection Branch regarding the replacement of the Wilson River bridge and agreed to postpone advertising and registration of said works until 2009 in accordance with DFO regulations.

Environmental Health – Nuisance Grounds
Councillors Bates and Bassett provided an overview of the meeting held with the Nuisance Grounds Committee and Genivar’s Engineer to discuss the initial plans of the new waste disposal site and closure of the existing site. The Committee has requested Genivar provide a proposal and cost estimate for the design and completion of provincial permitting of the new waste disposal grounds and closure costs to be considered for the existing site.

Dauphin Veterinary Services
Councillor Basaraba reported that the Board has obtained 2001 livestock data which will be used to determine the cost sharing formula between member municipalities. It is understood that the Board is still pursuing meetings with the Village of Winnipegosis and Towns of Gilbert Plains and Grandview.

Airport Commission
Councillor Bassett advised that the Committee will meet to discuss reworking the end of the runway to eliminate the problem with gopher holes.

Economic Development Board
Councillor Basaraba advised Council that the Heartland Lanes Bowling Committee is still investigating opportunities to purchase the bowling alley.

Mountainview Planning District
Councillor Rehirchuk reported that the Planning District held a public hearing July 30th regarding an amendment to the Town of Grandview’s zoning by-law in which an objection was received. The Board will be reconvening on August 21st to prepare the Board Order. CAO advised Council of recent development/building permits issued by the Development Officer including Somers, Luky and Cholka.

Resolution #157-08 Bassett/Bates
Be it resolved that Council hereby adjourns until 1:15 pm. Carried.

Museum
Resolution #158-08 Basaraba/Bassett
Whereas Council is in receipt of the Museum’s 2007 financial statement, be it resolved that Council authorize payment of $3,625.00 for the 2008 grant allocation. Carried.

7} Accounts & Finance
Resolution #159-08 Michaluk/Rehirchuk
Be it resolved that Council accepts the 2007 audited financial statement and makes it available for public inspection in accordance with the Municipal Act. Carried

Resolution #160-08 Bassett/Bates
Be it resolved that Council appoints Sensus as auditors for the Rural Municipality of Gilbert Plains for the year ending December 31, 2008. Carried.

Resolution #161-08 Rehirchuk/Safronetz
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $81,795.24 for cheques #2930 to #2996
Utility $5,435.85 for cheques #895 to #915. Carried.

Resolution #162-08 Safronetz/Rehirchuk
Be it resolved that Council adopt the financial statement for the month of July, 2008. Carried.

8} By-laws
n/a

9} General Business
Resolution #163-08 Michalul/Safronetz
Be it resolved that Council authorize payment to C & B Stirlings Ent. for the completion of paving along Minto Avenue West, on both sides of the street in front of the municipal office building, with all costs to be reimbursed by the Town of Gilbert Plains from their 2009 budget. Carried.

CAO advised Council that although municipalities have the option of issuing raffle licences for events earning up to $3,000 in revenue and the RM has always issued licences for organizations within their geographic boundaries, the Town CAO has advised that since a formal agreement does not exist between the RM and Town, the RM will no longer be able to issue licences to organizations within the Town’s jurisdictions and furthermore the Town CAO has further advised that applications within their jurisdiction will have to obtain the appropriate licences from Manitoba Lotteries Corporation as the Town Office will not be issuing such licenses. RM Council believes the withdrawal of this service provides an undue hardship to the small organizations within our Community and directs the CAO to correspond with the Economic Development Board to encourage the Town Council to continue the local issuance of lottery licences.

Council reviewed correspondence from McCreary & District Economic Development Board requesting support for the reopening of the Agassiz Ski Hill and agreed to provide a letter of support.

Ward Business
Resolution #164-08 Basaraba/Rehirchuk
Be it resolved that Council hereby approves the application to subdivide NE34-25-22W (Turner), conditional that there are no outstanding taxes on the subject property. Carried.

Due to the error in the dust control application at SW27-24-21W (Kolida), Council agreed to provide a 50% credit toward next year’s application.

Council reviewed and approved Work Orders #08-27 to 08-33.

Rural Water Business
Resolution #165-08 Safronetz/Michaluk
Whereas the Rural Municipality of Gilbert Plains is considering forming a regional water co-operative with the Town of Gilbert Plains and the Town of Grandview; And whereas the three Municipalities are also considering the development of a regional water supply and treatment system; And whereas the equitable method of developing a regional water system would be through a user pay mechanism; Therefore be it resolved, the Rural Municipality of Gilbert Plains requests the Manitoba Water Services Board (MWSB) develop and provide financial / operational assistance; And further be it resolved the Rural Municipality of Gilbert Plains request MWSB to pay all of the local share of the capital (50%) and operational / maintenance costs in the first instance and recover through the wholesale water rates, through the sale of water; And further be it resolved that the Rural Municipality of Gilbert Plains agrees, through the G3 Regional Water Co-op Inc., to take over the operation and management of the regional water supply and treatment facility from the MWSB, once all of the Capital costs have been fully recovered by MWSB. Carried

10} Adjournment
Resolution #166-08 Bates/Michaluk
Be it resolved that Council adjourns from this meeting at 2:35 pm. Carried.