Rural Municipality of Gilbert Plains
February 12, 2008 Regular Meeting Minutes

On Tuesday, February 12, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #37-08 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #38-08 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #39-08 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the special meeting held on January 18, 2008 as presented. Carried.

Resolution #40-08 Basaraba/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on January 22, 2008 as presented. Carried

4} Business arising from minutes
Council discussed the letter being sent to the Town Council regarding the fact that a great many Committees are suffering due to the lack of volunteers and furthermore, Council Members are being overburdened by the number of Committees they must represent. In order to continue to encourage individuals to take an interest in municipal politics, Council has agreed to reconsider their participation in some Committees and will be seeking the Town Council’s support in this endeavor. Council believes that if a couple of Boards are reviewed on an annual basis, the strength of the remaining Committee groups will develop to a more sustainable future.

5} Committee Reports
Transportation Services
Reeve Malowski advised Council of the meeting he attended with Councillors Bassett and Michaluk and the R.M. of Grandview regarding a culvert installation in the RM of Grandview and the associated drainage concerns. It was agreed to re-visit this matter in the spring to obtain a better understanding of where the drainage problems occur and to consider the option of a grassed waterway.

Resolution #41-08 Safronetz/Bassett
Be it resolved that Council accept the quote provided by CGS Transport dated February 11, 2008 for loading and hauling gravel for 2008; And furthermore establish the following rates for gravel: commercial rate $7.00 per cubic yard; in house rate $4.00 per cubic yard. Carried.

Dauphin Veterinary Services
Council has agreed to supply the first ˝ levy payment however may not be prepared to accept the forthcoming revised Form 1 Agreement for 2008 nor provide the second payment in July, pending the response from the correspondence sent to the Dauphin & District Veterinarian Board. Council believes that due to the increase in small animal treatment, the Board should be sourcing funds from other municipalities that use the service. Council is requesting the Board conduct a formal review of the client base and determine who is using the facility; large animal verses small and rural verses urban. Upon determination of this data, the Board should formulate a current and justifiable cost sharing agreement between all municipalities represented in the client base and at that time present a revised 2008 Form 1 Agreement in which the R.M. Council will be very receptive to funding.

Economic Development Board
Councillor Basaraba advised Council of the Seminar being held on February 26, 2008 regarding the establishment of mobile slaughterhouse.

Centennial Park
Councillor Safronetz provided a verbal report on his attendance at the Park Board meeting held on January 31, 2008. He advised that the Park will be celebrating their 40th Anniversary in 2008 and are planning some special activities.

Recreation
Councillor Rehirchuk presented Council with a preliminary budget proposal from the Recreation Commission with an anticipated increase in the municipal levy of $3,000.

School
Resolution 42-08 Michaluk/Rehirchuk
Be it resolved that Council authorizes Councillor Bates to attend the Mountain View School Division Budget Consultation Meeting being held in Dauphin, February 13, 2008. Carried.

6} Delegations
11:00 am Bruce Stratuliak and Syd Puchailo, Intermountain Conservation District, attended the meeting to provide an overview of the 2007 achievements and plans for 2008 along with the proposed 2008 budget.

7} Accounts & Finance
Resolution #30-08 Michaluk/Rehirchuk
Be it resolved that Council authorize payment of the following grants/membership dues for 2008:
Dauphin Regional Airport Authority $1,718.04
Dauphin Veterinary Services District $4,863.38
Riding Mountain Liaison Committee $100.00
Gilbert Plains & District Community Resource Council $1,500.00
Parkland Regional Library $5,671.20 Carried.

Resolution #44-08 Rehirchuk/Bates
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $192,954.60 for cheques #2536 to #2592
Utility $8,529.83 for cheques #778 to #793. Carried.

Resolution #45-08 Bates/Bassett
Be it resolved that Council adopt the financial statement for the month of December, 2007. Carried.

Resolution #46-08 Bassett/Bates
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

Reeve Malowski left the meeting at 1:15 pm for personal reasons.

Resolution #47-08 Bassett/Basaraba
Be it resolved that Council authorize the transfer of $35,000 from the 2007General Operating surplus to the Machinery Reserve Fund. Carried.

Council held preliminary budget discussions for general operating revenue and expenditures and proposed capital projects and equipment purchases.

8} By-laws
Resolution #48-08 Michaluk/Rehirchuk
Be it resolved that Council give third and final reading to By-law #2008-02, being a by-law to provide for the remuneration of members of Council. Carried
For Against Abstained
Councillor Rehirchuk
Councillor Bassett
Councillor Bates
Councillor Basaraba
Councillor Michaluk
Councillor Safronetz

9} General Business
CAO advised Council that the Louis Reil Day Statutory Holiday will occur for the first time on February 18, 2008, the third Monday in February.

Resolution #49-08 Bassett/Basaraba
Be it resolved that Council authorize the purchase of the PSAB Account Conversion upgrade from Munisoft along with the associated webinar training session. Carried.

Resolution #50-08 Michaluk/Rehirchuk
Be it resolved that Council authorizes the Reeve and CAO to attend the Mayors, Reeves & CAO’s Meeting being held in Swan River, March 18, 2008. Carried.

Councillor Rehirchuk will provide current feedback to the Community Futures office, as per their request, regarding the I-Netlink Parkland Telecommunication Project.

Ward Business
Council reviewed correspondence regarding a complaint from Widenmaier NW03-26-21W and directed Councillor Basaraba to obtain further information about this matter.

Rural Water Business
Council reviewed quotes for plumbing the vessels for cleaning membranes separately within the vessels.

10} Adjournment
Resolution #51-08 Bassett/Basaraba
Be it resolved that Council adjourns from this meeting at 3:50 pm. Carried.