Rural Municipality of Gilbert Plains
March 11, 2008 Regular Meeting Minutes

On Tuesday, March 11, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #59-08 Bates/Michaluk
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #60-08 Bassett/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #61-08 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on February 26, 2008 as presented. Carried.

4} Business arising from minutes
Resolution #62-08 Bates/Michaluk
Whereas Council has directed the impoundment of an animal running at large in accordance with By-law #2005-06; And whereas no one has come forward to claim this animal; Therefore be it resolved that Council set the impounding fees at $300.00 ($10/day) and direct the CAO to proceed with the sale of this animal, with first right of refusal being made to the associated poundkeeper. Carried.

5} Delegations
9:15 am Glen Barkman, CGS and the RM Grader Operators attended the meeting to discuss the municipal gravelling program. It was discussed that gravel application should be concluded by September and in order to achieve this, Councillors must identify roads to be graveled by April so an effective program can be coordinated between CGS and RM Operators.

10:00 am Jason Tomski attended the meeting to discuss the water control works at NE25-26-21W. Since the culvert in question has been in place for an unknown length of time, it will remain in place and be kept open to allow water to flow through a natural run from north to south. The construction of a grassed waterway to connect to the existing drainage will be pursued through IMCD. The licensing options for the drainage issues along 24-27-22W were also discussed and it was agreed that the RM will take levels in a west and southwesterly direction to allow water to flow toward the Drifting River.

10:30 am Ross McBey, Toromont Cat attended the meeting to provide details of the grader proposal.

11:30 am Rod Stacy, Westcon Volvo attended the meeting to provide details of the grader proposal.

Resolution #63-08 Bates/Michaluk
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

1:15 pm Alvin Dykun and Charlene Gulak, Advocates for Gilbert Plains School attended the meeting at Council’s request to discuss implications of the proposed Mountain View School Division Budget. They advised that although it is difficult to comment on the information until it is formally released, they agreed a moderate increase would be tolerated if the money is being used to integrate technologies to ensure schools are kept open. They also stated concern with issues relating to contractual wage obligations due to the Union environment and believe such issues need to be addressed at higher levels.

6} Committee Reports
Protective Services
Resolution #64-08 Michaluk/Rehirchuk
Be it resolved that Council hereby adopts the Town/RM of Gilbert Plains Pandemic Plan as presented by the EMO Coordinator, dated January 8, 2008. Carried.

Dauphin Veterinary Services
Councillor Basaraba reported on his attendance at the Veterinarian Task Force Provincial Review Consultation meeting held on March 4th. He advised that the focus of discussion related to the retention and recruitment of veterinarians and livestock industry trends.

Handivan
Resolution #65-08 Bassett/Bates
Be it resolved that Council hereby accepts the Grand Plains Handi-Transit 2007 audited financial statement. Carried.

IMCD
Resolution #66-08 Safronetz/Basaraba
Whereas Council has passed By-law #2007-07, being a By-law of the Rural Municipality of Gilbert Plains to promote the protection and maintenance of undeveloped Government road allowances within the municipality; And whereas the Rural Municipality of Gilbert Plains is desirous of regulating the proper use and occupation of road allowances to conserve soil, water and wildlife, and to improve the aesthetic value of the Municipality; And whereas the Intermountain Conservation District has similar objectives as stated above; Therefore be it resolved that the Council authorize the Reeve and CAO, on behalf of the Rural Municipality of Gilbert Plains, to enter into an agreement with the Intermountain Conservation District for the purpose of objectives stated herein above and to establish conservation corridors. Carried.

Library
Resolution #67-08 Rehirchuk/Michaluk
Be it resolved that Council hereby accepts the Parkland Regional Library 2007 audited financial statement. Carried.

7} Accounts & Finance
Resolution #68-08 Safronetz/Rehirchuk
Be it resolved that Council authorize payment of the following grants for 2008:
Hudson Bay Route Association $200.00
Grand Plains Handivan $1,000.00
Gilbert Plains Collegiate 2008 Yearbook advertising $65.00. Carried

Resolution #69-08 Bassett/Safronetz
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $44,583.46 for cheques #2620 to #2654
Utility $4,250.89 for cheques #801 to #814. Carried.

Resolution #70-08 Bates/Michaluk
Be it resolved that Council adopt the financial statement for the month of February, 2008. Carried.

Council held budget discussions for general operating revenues and expenditures and proposed capital projects and equipment purchases. Public hearing date will be set for April 22, 2008 at 10:00 a.m. in the Council Chambers of the R.M. Office.

8} By-laws
n/a

9} General Business
CAO advised Council of the “Invitation to attend the Economic Generator for Rural Businesses and Communities – Childcare Learning Session & Lunch being sponsored by Community Futures. Council directed Councillor Basaraba to request a representative of the Economic Development Board attend so information would be relayed back to Councils through a coordinated position.

Council reviewed and updated the list of Honorary Fire Guardians.

Resolution #71-08 Bassett/Basaraba
Be it resolved that Council authorizes the CAO and two Councillors to attend the AMM Municipal Officials Seminar being held in Brandon, April 16 & 17, 2008. Carried.

Rural Water Business
Resolution #72-08 Bates/Rehirchuk
Be it resolved that Council authorizes Darryl Medwid to attend the MWWA Industrial Confined Space Awareness Workshop being held in Brandon, April 22, 2008. Carried.

Councillor Safronetz left the meeting at 5:05 p.m. for personal reasons.

10} Adjournment
Resolution #73-08 Michaluk/Rehirchuk
Be it resolved that Council adjourns from this meeting at 5:35 pm. Carried.