Rural Municipality of Gilbert Plains
February 10, 2009 Regular Meeting Minutes

On Tuesday, February 10, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #25-09 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:15 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #26-09 Basaraba/Safronetz
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #27-09 Rehirchuk/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on January 27, 2009 as presented. Carried.

4} Business arising from minutes

5} Delegations
9:30 am Alvin Smelski – Undeveloped ROW Order appeal – did not appear.

10:00 am Joe Federowich – Undeveloped ROW Order appeal
Joe Federowich met with Council to advise that work was completed in error due to miscommunication. It was agreed that he will work the area and reseed to grass without any cover crop. This matter will be revisited in two years to determine state of regrowth and to consider future maintenance.

6} Committee Reports
Transportation Services
Council reviewed the Public Works monthly ward work breakdown for January, Public Works Banked time schedule, the Sale of Service invoicing list for January, and the Outstanding Work Order listing.

Council agreed that a master Work Order will be created for all areas requiring Cat work during the next month. Councillors to advise the Office prior to commencement of work.

Council directed CAO to reschedule meeting with Volvo for the next upcoming Council Meeting and to advise Volvo and Cat to prepare estimates for a 960 and 160 considering the 740 and 140 for trade.

Environmental Health - Nuisance Grounds
Resolution #28-09 Bassett/Basaraba
Be it resolved that Council hereby authorizes the Reeve to duly execute the 2009 Agreement, made between the R.M. of Gilbert Plains, Town of Gilbert Plains and Dale Wehnan relating to services provided as the Waste Disposal Grounds Operator. Carried.

Resolution #29-09 Safronetz/Rehirchuk
Whereas the RM of Gilbert Plains has participated in a feasibility study with nine neighboring municipalities for the establishment of a regional waste disposal site;
And whereas there is an urgent need to proceed with this project for the RM and Town of Gilbert Plains, who currently share a landfill;
And whereas other municipalities have identified their landfills pose environmental and safety concerns and are prompted to take advantage of this opportunity for collaboration on a regional system;
And whereas the Council for the RM of Gilbert Plains has identified this as a high priority project for the municipality;
Therefore be it resolved that the Council hereby supports application under the Building Canada Fund and furthermore agrees to contribute up to 50% of the municipal share or a maximum of $250,000.00 toward construction costs. Carried.

Dauphin Veterinary Services
CAO advised that the RM is in receipt of the Form 1 Agreement. Councillor Basaraba indicated the Board is currently awaiting a response from the City of Dauphin regarding the provision of additional funding in lieu of tax dollars received and the Board had intended to meet with Towns that currently use the service (Gilbert Plains, Grandview & Winnipegosis) and request ongoing funding for the service. Since these contributions must be reflected in the Form 1 Agreement, Council directed CAO to return the Agreement until these issues have been resolved.

Economic Development Board
Resolution #30-09 Basaraba/Safronetz
Whereas the Gilbert Plains Economic Development Board is currently in the process of applying for a grant to assist in the marketing and promotion of the community through the purchase of a display board; Therefore be it resolved that Council support the Economic Development Board’s application to the Parkland Regional Development Corporation to fund the associated project. Carried

Resolution #31-09 Basaraba/Safronetz
Be it resolved that Council authorize payment of the following grants/membership dues for 2009: Gilbert Plains Economic Development Board $1,000.00 Carried.

Mountainview Planning District
CAO advised Council of Development and/or Building Permits in process including Gerhard Pool and Bill Mandziuk.

PARC
Reeve Malowski provided a verbal report on his attendance at the PARC and Tax Sharing Agreement Meeting held on February 2, 2009. The group agreed to consider the impact of changing Clause # 1 (i) of the current tax sharing agreement using the percentages of 40%, 50%, 60% and 70% for comparison purposes. Each council is to give their opinions on the appropriate percentage. It was also suggested that any “group-initiated” or “PARC-initiated” project would still adhere to the original percentage of 30% being retained by the host municipality.

Centennial Park Board
The following Notice was presented to Council:
I, Lawrence Safronetz, do hereby give notice that at the next regularly scheduled meeting of Council, I will put forward a resolution to rescind Resolution #17-09, dated January 27, 2009, which reads: “Whereas the Centennial Park Board has presented a proposal for the construction of a water play park for a total approximate cost of $125,000.
And whereas the Board further proposes that a minimum of 50% of these funds will be obtained through grant applications for Provincial and/or Federal funds.
And whereas the remaining $60,000 will be shared between the Centennial Park Budget (surplus funds), the Town of Gilbert Plains and the RM of Gilbert Plains.
Therefore, be it resolved that Council agree to provide funding in the amount up to $25,000 conditional upon the above noted funding formula.
And further be it resolved that Council support an application be made under the Building Canada Fund.” for the following reason(s): Centennial Park Board has past the following resolution at their meeting held on January 29, 2009:
“Beckley/McQueen
That the Water Park Project be put on hold for 1 year to obtain additional information in regards to building up the existing area of change house and pool area. Carried.” and therefore will need to re-submit a project proposal for Council’s consideration.

7} Accounts & Finance
Resolution #32-09 Rehirchuk/Safronetz
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $71,488.65 for cheques #3374 to #3403
Utility $2,967.16 for cheques #1030 to #1037. Carried.

Resolution #33-09 Bassett/Safronetz
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

8} By-laws
Resolution #34-09 Safronetz/Bassett
Be it resolved that Council give third and final reading to By-law #2009-01, being a by-law to authorize temporary borrowing for current expenditures. Carried.
For Against Abstained
Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Lawrence Safronetz

9} General Business
Resolution #35-09 Basaraba/Rehirchuk
Be it resolved that Council authorizes the Reeve and CAO to attend the Mayors, Reeves & CAO’s Meeting being held in Cowan (RM of Mountain South) on March 16, 2009. Carried.

Council reviewed correspondence regarding the Municipal Bonspiel and agreed not to send anyone to this event.

Ward Business
Councillor Basaraba provided Council with an update regarding the ongoing communication with Stanley Widenmaier regarding gravel usage at NW03-26-21W. Council concluded that no evidence is available to indicate the Municipality was involved in this “thirty year old” matter and there would be a greater probability this was an agreement with Manitoba Highways and directed CAO to provide a written response concluding this matter.

Rural Water Business
Resolution #36-09 Bassett/Basaraba
Whereas the Rural Municipality of Gilbert Plains together with the Town of Gilbert Plains and the Town of Grandview have entered into a co-operative agreement for the development of a regional water supply and treatment system;
And whereas the G3 Regional Water Cooperative has been established and will be responsible for the construction of a new regional water treatment plant and associated supply pipelines;
And whereas the Council for the RM of Gilbert Plains has identified this as a high priority project for the municipality;
Therefore be it resolved that the Council hereby supports application under the Building Canada Fund and furthermore agrees to contribute their required municipal share toward construction costs as per the required cost-sharing formula outlined in the application. Carried.

10} Adjournment
Resolution #37-09 Basaraba/Bassett
Be it resolved that Council adjourns from the meeting at 2:55 pm. Carried.