Rural Municipality of Gilbert Plains
December 9, 2008 Regular Meeting Minutes

On Tuesday, December 9, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #229-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:07 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #230-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #231-08 Basaraba/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on November 12, 2008 as presented. Carried.

Resolution #232-08 Michaluk/Safronetz
Be it resolved that Council adopts the minutes of the special meeting held on December 1, 2008 as presented. Carried.

4} Business arising from minutes
Councillor Basaraba advised Council that he has obtained permission from Manitoba Highways to stockpile rock on their property located at SE16-25-21W however has not confirmed a landowner source for rock that is within close proximity.

5} Delegations
10:30 am Dick Menon, MWSB
Council held a conference call with Dick Menon, Dave Shwaluk and Ron Wells to confirm Council’s commitment not to incur debt through MWSB/water rates for capital costs associated with the new treatment plant. Negotiations also occurred regarding the required agreement between the RM and Town of Gilbert Plains regarding the shared waterline.

Resolution #233-08 Bassett/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

2:00 pm Jason Tomski, Manitoba Water Stewardship
Jason Tomski met with Council to discuss correspondence regarding a drainage matter located in section 34-26-22W (Messinbird/MACC). He advised Council that drains under provincial jurisdiction must be 3rd Order or greater.

The drainage licence application for Bernat/r-o-w at NE13-26-21W was given to Jason Tomski to obtain the approval signature from the R.M. of Dauphin.

6} Committee Reports
Transportation Services
Councillor Michaluk advised Council of a complaint received regarding potholes on Boundary Road between Rinn’s and 274. All Councillors were reminded that vehicles should be driven in accordance with the conditions of the road however in relation to this specific complaint, a work order is on the list of jobs to be completed.

Council reviewed the Public Works monthly ward work breakdown for November, the Public Works Banked time schedule, the November Sale of Service invoicing list, the Outstanding Work Order listing and the report of the Drainage Committee from the onsite inspections completed on November 24, 2008.

Reeve Malowski declared a conflict of interest as it relates to his personal property and did not participate in the discussion on the next item.

Resolution #234-08 Bassett/Rehirchuk
Whereas a landowner has made application for a drainage licence for NW03-25-21W and in accordance with By-law #2007-07 (re: undeveloped r-o-w) be it resolved that Council approve permit #2008-02 authorizing drainage works within a wildlife corridor. Carried.

Resolution #235-08 Bates/Michaluk
Be it resolved that Council hereby authorize the following outstanding sale of service accounts to be added to taxes as of December 31, 2008: Brian Senko $55.67. Carried.

Intermountain Conservation District
Councillor Michaluk reported on his attendance at the Manitoba Conservation Districts Association 33rd Annual Convention held December 1 to 3, 2008 in Brandon. He advised that the R.M. of Gilbert Plains was acknowledged for establishing the conservation corridor by-law.

Mountainview Planning District
CAO advised Council of recent development/building permits issued by the Development Officer.

PARC
Resolution #236-08 Bassett/Basaraba
Be it resolved that Council accept the December 31, 2007 P.A.R.C. Financial Statement as presented. Carried.

Recreation
Councillor Rehirchuk provided a verbal report on his attendance at the Rec. Commission meeting held on November 20, 2008. He advised that the Board has advertised for a casual maintenance person to assist the Ice Maker with tournaments and bonspiels.

7} Accounts & Finance
Resolution #237-08 Bates/Rehirchuk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $226,130.49 for cheques #3205 to #3264
Utility $5,543.59 for cheques #978 to #993. Carried.

Resolution #238-08 Safronetz/Bassett
Be it resolved that Council adopt the financial statement for the month of November, 2008. Carried.

Resolution #239-08 Michaluk/Rehirchuk
Whereas Section 163 of the Municipal Act requires each municipality to adopt an interim operating budget for the lawful purposes of the municipality; Therefore be it resolved that Council hereby adopts the following estimates for 2009: General Government Services $50,000; Protective Services $8,000; Transportation Services $200,000; Health and Welfare Services $5,000; Fiscal Services $100,000; Economic Services $8,000; and Recreation Services $50,000; Total $421,000. Carried.

8} General Business
Resolution #240-08 Safronetz/Michaluk
Whereas Section 326 of the Municipal Act provides for the imposition of supplementing taxes; And whereas the Assessment Branch has prepared an additional list of additions to be made to the respective tax roll for 2007; Therefore be it resolved that the tax listing identified in Schedule A in the amount of $28,203.20 be hereby added. Carried.

Resolution #241-08 Bassett/Bates
Be it resolved that Council hereby authorizes the Reeve and CAO to duly execute the Municipal Part 9 Building Code Inspection Services Contract for January to December, 2009. Carried.

9} By-laws
Resolution #242-08 Safronetz/Rehirchuk
Be it resolved that Council give first reading to By-law #2008-05, being a by-law to provide for the remuneration of members of Council. Carried.

Resolution #243-08 Bates/Michaluk
Be it resolved that Council give second reading to By-law #2008-05, being a by-law to provide for the remuneration of members of Council. Carried.

Councillor Basaraba left the Council Meeting at 6:40 pm for personal reasons.

Resolution #244-08 Bates/Michaluk
Be it resolved that Council give first reading to By-law #2008-06, being a by-law to set terms of employment for administrative staff. Carried.

Resolution #245-08 Bassett/Safronetz
Be it resolved that Council give second reading to By-law #2008-06, being a by-law to set terms of employment for administrative staff. Carried.

10} Adjournment
Resolution #246-08 Safronetz/Bassett
Be it resolved that Council adjourns from this meeting at 6:50 pm to reconvene the next regular meeting on January 13, 2009. Carried.