Rural Municipality of Gilbert Plains
September 22, 2009 Regular Meeting Minutes

On Tuesday, September 22, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Glen Bates
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #170-09 Safronetz/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #171-09 Rehirchuk/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #172-09 Michaluk/Bates
Be it resolved that Council adopts the minutes of the regular meeting held on September 8, 2009 as presented. Carried.

4} Business arising from minutes
Council reviewed the survey request from AMM regarding “Provincial downloading” and provided CAO with items of concern to be submitted prior to Sept 30th deadline.

CAO distributed information to Council received at the MMAA District meeting regarding the proposed Bill 35 and some PSAB information.

5} Delegations
9:30 am Hilton Kilford, Fire Chief attended the meeting to discuss specific fire reports along with general operating procedures of the Fire Department.

10:00 am John Langlois attended the meeting to discuss drainage issues. Council advised that although they would not be able to complete drainage works on his private property, the Municipality is pursuing a drainage project directly southeast which would provide some improvement to his property.

6} Accounts & Finance
Resolution #173-09 Basaraba/Basett
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $40,993.24 for cheques #3871 to #3901
Utility $4,991.14 for cheques #1169 to #1176. Carried.

7} By-laws – n/a

8} General Business
Resolution #174-09 Michaluk/Bates
Be it resolved that Council authorize a grant in the amount of $7,500 to Heartland Lanes Co-operative Ltd. Carried.

Resolution #175-09 Safronetz/Basaraba
Whereas Heartland Lanes Co-operative Ltd., is currently in the process of applying for a grant to assist with costs for the restoration of the bowling alley in Gilbert Plains;
And whereas the bowling alley will serve the residents of the surrounding municipalities;
Therefore be it resolved that Council support the Heartland Lanes Co-operative Ltd’s application to the Parkland Regional Development Corporation to fund the associated project. Carried.

Resolution #176-09 Michaluk/Rehirchuk
Be it resolved that Council hereby agrees to reduce the amount of invoice #2009-00132 (Demchuk) from $2,324.00 to 50% less. Carried.

Council reviewed Fire Reports for SW22-26-22W (Hnatiuk) and directed CAO to invoice second report at 50% of costs as a first warning and to advise landowner that a re-occurring incident will be billed at actual costs.

Resolution #177-09 Rehirchuk/Bates
Whereas Section 326 of the Municipal Act provides for the imposition of supplementing taxes;
And whereas the Assessment Branch has prepared a list of additions and reductions to be made to the respective tax roll for 2009; Therefore be it resolved that the tax listing identified in Schedule A in the amount of $21,290.71 be hereby added and the amount of $585.56 be hereby cancelled. Carried.

Resolution #178-09 Michaluk/Rehirchuk
Be it resolved that Council authorizes all of Council and the CAO to attend the AMM Annual Convention being held in Brandon on November 23-November 26, 2009. Carried.

Ward Business
Council was advised that the survey marker for the NE05-24-21W can not be located and is required for a Manitoba Hydro installation project (Demchuk). Council directed CAO to contact Surveyors to determine when they would be available to undertake the survey marker restoration work and to proceed accordingly.

Council reviewed and approved Work Orders #09-81 to #09-82.

Rural Water Business
Resolution #179-09 Safronetz/Michaluk
Whereas the RM invited tenders for the completion of rural water service connections; And whereas the Manitoba Water Services Board is a funding partner and requires the acceptance of the lowest tender; Therefore be it resolved that Council accept the tender from Rod Boles of Ochre River dates August 28, 2009. Carried.

9} Committee Reports
Nuisance Grounds
Council reviewed correspondence received from Manitoba Conservation regarding the proposed Regional Waste Disposal Site and directed the Dump Committee to set up a meeting to resolve these issues and proceed with the acquisition of the land.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Sydor, Demchuk and Hrytsay.

Recreation Commission
Resolution #180-09 Rehirchuk/Bassett
Be it resolved that Council accepts the December 2008 audited financial statement received from the Recreation Commission. Carried.

Resolution #181-09 Bassett/Rehirchuk
Be it resolved that Council accepts the March 2009 audited financial statement received from the Recreation Commission. Carried.

PARC
Resolution #182-09 Basaraba/Bates
Whereas the R.M. of Gilbert Plains is a member of PARC, the economic development group consisting of nine municipalities in the Parkland; And Whereas PARC has initiated a Communication Package which includes the printing of brochures to inform the general public, local stakeholders and others about the priorities of the PARC organization, identify member municipalities and to emphasis the importance and vision of regional cooperation and growth;
Be it resolved that Council support PARC’s application to the Parkland Regional Development Corporation to fund the associated project. Carried.

10} Adjournment
Resolution #183-09 Michaluk/Bates
Be it resolved that Council adjourns from the meeting at 11:35 am. Carried.