Rural Municipality of Gilbert Plains
September 9, 2008 Regular Meeting Minutes

On Tuesday, September 9, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #172-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:02 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #173-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #174-08 Michaluk/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on August 26, 2008 as presented. Carried.

4} Business arising from minutes – n/a

5} Delegations
9:30 am Deryl Dykun attended the meeting to discuss specific road repair issues and maintenance requirements. Due to the quality of the dust control application at SE01-26-22W, Council agreed to provide a 50% credit toward next year’s application.

10:00 am Bruce Stratuliak, Manger, Intermountain Conservation District attended the meeting to present the proposed 2009/10 budget which includes an 1 mill increase. The IMCD will be seeking an increase in funding from the Province and therefore will require an increase from the member municipalities.

6} Committee Reports
Protective Services
Resolution #175-08 Michaluk/Rehirchuk
Whereas the EMO Coordinator has advised there are no changes to the Emergency Measures Plan for 2008; Therefore be it resolved that Council hereby adopts the joint Town & R.M. of Gilbert Plains Emergency Measures Plan for 2008. Carried.

Transportation Services
Council reviewed the Public Works monthly ward work breakdown for August, the Public Works & CAO Banked time schedule, and the August Sale of Service invoicing list.

Resolution #176-08 Safronetz/Rehirchuk
Whereas the RM of Gilbert Plains has made application for a drainage licence for NW21-26-21W and in accordance with By-law #2007-07 (re: undeveloped R-O-W) be it resolved that Council approve permit #2008-01 authorizing drainage works within a wildlife corridor. Carried.

Mountainview Planning District
CAO advised Council of recent development/building permits issued by the Development Officer which included the application from Federowich.

Centennial Park
Councillor Safronetz reported on his attendance at the Board Meeting held on July 31st and the 40th Annivesary celebrations held August 23rd. He advised Council that the Park Board will be constructing a roof over the wood shack with work being planned for the fall. Invoicing received from the Town for repairs to the lawnmower was discussed and clarification will be requested regarding rates charged.

7} Accounts & Finance
Resolution #177-08 Bassett/Safronetz
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $41,278.77 for cheques #3031 to #3064
Utility $3,538.20 for cheques #923 to #933. Carried.

8} By-laws
n/a

9} General Business
Resolution #178-08 Michaluk/Rehirchuk
Be it resolved that Council authorizes the CAO to attend the Manitoba Municipal Administrators Association Annual District meeting being held in Roblin, September 26, 2008. Carried.

Council reviewed the documentation regarding the following seminars: AMM Education Seminar – What happens when the abacus meets the blackberry and Manitoba Good Roads Seminar – Drainage & laser leveling, and agreed not to send anyone at this time.

Ward Business
Council discussed correspondence received regarding the Widenmaier gravel complaint (NW03-26-21W) and based on the limited information provided, will table this matter for future consideration as necessary.

Council reviewed and approved Work Orders #08-37 to 08-43.

Rural Water Business
Council discussed the G3 Water Co-op Environment Act Licence proposal received from the Manitoba Water Services Board and directed CAO to contact MWSB and the other municipalities to request a meeting to address concerns.

10} Adjournment
Resolution #179-08 Safronetz/Bassett
Be it resolved that Council adjourns from this meeting at 12:05 pm. Carried.