Rural Municipality of Gilbert Plains
August 25, 2009 Regular Meeting Minutes

On Tuesday, August 25, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Glen Bates
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #154-09 Safronetz/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:05 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #155-09 Rehirchuk/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #156-09 Michaluk/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on August 11, 2009 as presented. Carried.

4} Business arising from minutes
Council discussed the outstanding TR rental invoice for the tension adjustment of the shop door and directed CAO to respond with a letter advising that he RM is not prepared to provide payment on what should have been warranty maintenance and since has incurred further invoicing for extra repairs required.

5} Delegations
9:30 am Shelley Porter, CIBC Senior Business Advisor attended the meeting to review municipal banking services and provide options for Council’s consideration. Council directed CAO to obtain proposals for service from other banks and credit unions to be considered by Council prior to yearend.

6} Accounts & Finance
Resolution #157-09 Rehirchuk/Bassett
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $27,799.27 for cheques #3808 to #3839
Utility $2,940.08 for cheques #1151 to #1156. Carried.

7} By-laws – n/a

8} General Business
Resolution #158-09 Safronetz/Basaraba
Be it resolved that Council hereby adopts Policy #2009-04 to #2009-06 dated August 25, 2009. Carried.

In response to the request from AMM for the “In Memorium” listing for the Convention Handbook, Council advised CAO to provide the following information: Councillor Carmen Haliski 1978-1979.

Ward Business
Council discussed the “slow” signage request for Road 124W & #5 and agreed this was not a municipal issue.

Council discussed Work Order #06-55 and agreed to provide two loads of gravel for compensation of clay used.

Council reviewed and approved Work Orders #09-78 to #09-79.

Rural Water Business
In response to the request from Kristen (Craig) Rubeniuk, Council directed CAO to return deposit being held in relation to the Co-op Rural Water Connections Proposal.

9} Committee Reports
Transportation Services
Resolution #159-09 Michaluk/Rehirchuk
Be it resolved that Council hereby accepts the tender received from Jerry Sherman for the supply and installation of 29 gauge high tensile colored metal cladding as per quote dated August 17, 2009. Carried.

Resolution #160-09 Rehirchuk/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

Agricultural Society
Reeve Malowski provided a verbal report on his attendance at the Board Meeting held on August 19, 2009. A copy of the current financial statement was circulated for Council’s review.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Gateway Construction and an expired application by Kilford.

10} Adjournment
Resolution #161-09 Rehirchuk/Michaluk
Be it resolved that Council adjourns from the meeting at 2:30 pm. Carried.