Rural Municipality of Gilbert Plains
August 11, 2009 Regular Meeting Minutes

On Tuesday, August 11, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Glen Bates
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #148-09 Safronetz/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #149-09 Michaluk/Bates
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #150-09 Bates/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on July 28, 2009 as presented. Carried.

Councillor Dennis Rehirchuk arrived at 9:06 am.

4} Business arising from minutes
Council discussed the outstanding TR rental invoice for the tension adjustment of the shop door. Council directed CAO to hold payment pending receipt of further invoicing for extra repairs required. Councillor Bassett will further discuss this matter with the supplier following receipt of the additional invoicing.

5} Delegations
9:00 am Jim Musey, Water Plant Operator attended the meeting to provide Council with an update of the construction progress of the water treatment plant and pipeline contracts and the problems that have occurred during the past ten days. All information will be documented and presented at the next G3 Construction Meeting to be held on August 20th.

10:00 am Charlene Gulak attended the meeting to provide Council with an overview of the MAFRI pilot project in which a local level team from our Community will conduct an unannounced visit to another pre-selected Community to obtain “first impressions.” The Community that has been chosen for this exchange is Treherne. A follow-up presentation will be made by the Team Leader on the findings.

Resolution #153-09 Michaluk/Bates
Whereas the Gilbert Plains Economic Development Board has provided an Expression of Interest to participate in the First Impressions Community Exchange program being sponsored by Manitoba Agriculture, Food and Rural Initiatives; Therefore be it resolved that Council hereby provide their support. Carried.

6} Accounts & Finance
Resolution #151-09 Rehirchuk/Michaluk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $51,871.44 for cheques #3776 to #3807
Utility $3,280.69 for cheques #1142 to #1150. Carried.

Resolution #152-09 Safronetz/Basaraba
Be it resolved that Council adopt the financial statement for the month of July, 2009. Carried.

7} By-laws – n/a

8} General Business
Council discussed the Province of Manitoba and the Association of Manitoba Municipalities invitation to register as an “Age Friendly Community” and since the program is more appropriately geared to Towns & Villages agreed to table the information for future reference.

Council reviewed the funding request from the Kids Help Phone Organization and declined the request as Council believes support is better directed to local level groups.

Ward Business
Council discussed future opportunities relating to the acquisition of gravel and directed Councillor Michaluk to investigate options and present information for Council’s consideration at the next meeting.

Council reviewed and approved Work Orders #09-74 to #09-76.

Council discussed the status of noncompliance issues under By-law #2007-07 (Undeveloped Right-of-Way) in relation to the unauthorized use of the municipal right-of-way at SE13-25-21W and directed CAO to provide a final notice letter with a August 14, 2009 deadline.

Councillor Basaraba advised Council of the gravel request received from Brad Kuzuchar and Council directed the Coordinator to investigate this matter and provide recommendation.

Rural Water Business
Council discussed the status of the 2009 proposed rural water connections. Since the Municipality has been unsuccessful in obtaining any additional funds from the Federal Government under the Building Canada Fund and the Infrastructure Stimulus Fund, Council directed CAO to advertise a request for tenders for the excavation and backfilling for the trenching of rural waterlines. Upon receipt of tenders, Council will discuss the possibility of completing this project with the affected landowners.

9} Committee Reports
Protective Services
Councillor Michaluk provided a verbal report on the special meeting held on July 28, 2009 in which the Board established equipment rates for the fire cost recovery policy.

PARC
Reeve Malowski provided a verbal report on his attendance at the Board meeting held on August 10th. Items included a discussion on the Heartland Lanes Bowling Alley proposal and a presentation on an alternate biodiesel processing option.

10} Adjournment
Resolution #154-09 Safronetz/Basaraba
Be it resolved that Council adjourns from the meeting at 12:10 pm. Carried.