Rural Municipality of Gilbert Plains
July 28, 2009 Regular Meeting Minutes

On Tuesday, July 28, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #139-09 Safronetz/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #140-09 Rehirchuk/Michaluk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #141-09 Safronetz/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on July 14, 2009 as presented. Carried.

Councillor Glen Bates arrived at 9:05 am.

4} Business arising from minutes
Councillor Bassett advised that he has discussed the additional trimming requirements at the shop grounds with the contractor. He further advised that he has investigated the invoicing for tension adjustment of the shop door with the supplier and they have stated it is considered normal wear and tear.

5} Delegations
9:30 am Shelley Porter, CIBC Account Manager and Andrea Dawson, Gilbert Plains CIBC Branch Manager attended the meeting to review municipal banking services and provide options for Council’s consideration.

6} Accounts & Finance
Resolution #142-09 Michaluk/Bates
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $54,689.51 for cheques #3737 to #3775
Utility $4,718.37 for cheques #1130 to #1141. Carried.

CAO provided Council with an overview of the PSAB financial reporting seminars attended for the General Operating Accounts and Public Utilities Board requirements. In order to establish a distribution system water rate in the new year, rate studies must begin early this fall.

7} By-laws – n/a

8} General Business
Council reviewed correspondence received from Charlene Gulak, Chair of the Economic Development Board in which they are requesting municipal support for their Expression of Interest in the First Impressions Community Exchange program and Council directed CAO to invite Charlene to the next Council meeting to discuss the proposal in greater detail.

Ward Business
Resolution #143-09 Basaraba/Bates
Whereas the Province of Manitoba Infrastructure & Transportation has identified Lot 20 and Lot 22 Plan 2242 in SW 24-25-21W (Ashville) as surplus properties and is seeking input as to whether there would be any municipal requirements to acquire these parcels. And whereas Council has reviewed this proposal and concludes there is not a requirement for the Municipality to acquire these parcels and directs the CAO to provide appropriate notification to the Province. Carried.

Council reviewed and approved Work Orders #09-64 to #09-71.

Council discussed the status of noncompliance issues under By-law #2007-07 (Undeveloped Right-of-Way) and agreed Reeve Malowski would provide final verbal notification of the Municipality’s intent to conduct enforcement action in relation to the unauthorized use of the municipal right-of-way at SE13-25-21W.

CAO advised Council of a request for a culvert and gravel in municipal road at SE24-25-22W and Councillor Basaraba will look into and provide a recommendation for Council’s consideration for the next meeting.

11:00 am Public Hearing
Resolution #144-09 Michaluk/Rehirchuk
Be it resolved that Council hereby adjourns from this regular meeting for the purpose of conducting a Public Hearing relating to the application for variation order 2009-05-25-128-DP17 (Mandziuk). Carried.

Resolution 145-09 Rehirchuk/Michaluk
Whereas Council has heard any and all objections to the application for variation order; Therefore be it resolved that Council hereby concludes the Public Hearing and approves the application 2009-05-25-128-DP17 (Mandziuk) to vary the setback distance from 25 feet to 15 feet to allow for the addition to the existing residence; And furthermore, return to the order of business of this regular council meeting. Carried.

Resolution #146-09 Basaraba/Bassett
Be it resolved that Council hereby adopts Policy #2009-01 to #2009-03 dated July 28, 2009 regarding Public Works personnel matters. Carried.

Rural Water Business
Reeve Malowski provided Council with an update of the construction progress of the water treatment plant and pipeline contracts. Work has begun on the repair of the wellhead, construction of the geothermal area and the Grandview pipeline.

9} Committee Reports
Protective Services
Councillor Michaluk, Chair of the ES Committee requested a special meeting be called in order to establish equipment rates for the fire cost recovery policy. The Board will also have preliminary discussions regarding the request to provide services to the Singuish Lake Cottage Subdivision. Council also confirmed that while they have granted permission to Jim Musey to conduct fire inspections during working hours, all costs are to be charged to the Fire Department for the provision of this service.

Transportation Services
Councillor Bassett reported on machinery repairs including 740 grader tires splitting will be replaced through Kal Tire and 940 will be transported to Winnipeg to repair hole in casting on top of transmission.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Vern Zatwarnicki, Gateway Construction, Craig Knutson, Brent Ash (2) and Cory Plawicki.

PARC
In response to the fundraising request from Heartland Lanes, Council agreed to pursue a joint letter with the Town Council requesting financial support from the members of the Tax Sharing Group to assist in sustaining commercial development within the region.

10} Adjournment
Resolution #147-09 Rehirchuk/Safronetz
Be it resolved that Council adjourns from the meeting at 12:15 pm. Carried.