Rural Municipality of Gilbert Plains
July 14, 2009 Regular Meeting Minutes

On Tuesday, July 14, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Lawrence Safronetz
Councillor Jim Michaluk
CAO Susan Boyachek

1} Call meeting to order
Resolution #128-09 Safronetz/Bassett
Be it resolved that Reeve Malowski calls this meeting to order at 9:01 a.m. Carried.

Councillor Ron Basaraba arrived at 9:03 am.

2} Additions to/Adoption of Agenda.
Resolution #129-09 Michaluk/Bates
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #130-09 Basaraba/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on June 23, 2009 as presented. Carried.

Councillor Dennis Rehirchuk arrived at 9:07 am.

4} Business arising from minutes

5} Delegations
9:15 am Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations. Discussions included Shop door repairs (tension adjustment, safety brake and cables), valve replacement, debris at CN crossings to be removed and staffing matters (overtime to be taken off between Dec 1 and March 15; 80 hour cap, time for personal matters must be worked back straight for straight).

10:00 am Laureen Duncan, EMO Coordinator attended the meeting to conduct a pandemic plan exercise to determine the viability of the municipal operation if a pandemic was to occur.

2:15 pm Ernie Gurica, Cliff Kutzan and Doug Hazlit, HGG Tax Sharing Executive met with Council to discuss concerns raised by the RM regarding the current status of the Tax Sharing Agreement. Concerns included 60% holdback is insufficient, only PARC initiated projects should be included in the formula or new commercial assessment as opposed to any increase in commercial assessment, and that the majority of municipalities have lost sight of the intent of the Tax Sharing Agreement that being the need to work towards the common goal of what can be done to capture new development in any municipality.

6} Accounts & Finance
Resolution #131-09 Michaluk/Rehirchuk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $131,240.80 for cheques #3687 to #3736
Utility $2,109.55 for cheques #1120 to #1129. Carried.

Resolution #132-09 Basaraba/Bassett
Be it resolved that Council accepts the 2008 audited financial statement and makes it available for public inspection in accordance with the Municipal Act. Carried

Resolution #133-09 Rehirchuk/Basaraba
Be it resolved that Council appoints Sensus as auditors for the Rural Municipality of Gilbert Plains for the year ending December 31, 2009. Carried.

7} By-laws

8} General Business
Resolution #134-09 Bassett/Bates
Be it resolved that Council hereby accepts the quote received from Degelman for the purchase of a Rev 1500 Rotary Cutter complete as per quote dated June 26, 2009. Carried.

Resolution #135-09 Safronetz/Bassett
Be it resolved that Council hereby sets the following equipment rental rates: Spray tank $25.00 per day. Carried.

Resolution #136-09 Rehirchuk/Michaluk
Be it resolved that Council authorizes the CAO to attend the Public Utilities Board PSAB Workshop being held in Dauphin on July 22, 2009. Carried.

Resolution #137-09 Michaluk/Rehirchuk
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

Council discussed correspondence received from Heartland Lanes requesting financial assistance. Council agreed to consider the request upon submission of a business plan and results of the fundraising campaign.

Councillor Jim Michaluk left the meeting at 1:15 pm for personal reasons.

Ward Business
CAO advised of a road maintenance complaint received from Darryl Jette. Council agreed this road should be graveled and receive routine grader maintenance.

Council discussed gravelling of RM of Gilbert Plains/RM of Dauphin boundary roads and agreed RM of Dauphin to gravel south of #5 and invoice 50% of costs and both RM’s complete one mile each north of #5.

Council discussed spraying complaint received from Larry Rausch and concluded it is not a municipal issue.

Council reviewed and approved Work Orders #09-58 to #09-63.

Rural Water Business
Council discussed ongoing pressure problems at Sanko’s and agreed to table this matter until WTP/pipeline construction completion as this should resolve the problem.

Council discussed damage to shut off/curbstops and advised CAO to send landowner(s) a letter advising that costs of repairs will be charged for reoccurring damage.

9} Committee Reports
Transportation Services
Council reviewed the Public Works monthly ward work breakdown for June, the Public Works Banked time schedule, the Sale of Service invoicing list for June and the current outstanding Work Order listing.

Councillor Bassett reported on machinery repairs including 740 grader tires splitting, 740 hydraulic pump replacement, 940 transmission reprogrammed, hole in casting on top of transmission and 416 hydraulic problem.

Dauphin Veterinary Services
Councillor Basaraba reported on his attendance at the Vet Board Meeting held on July 7, 2009. He presented the 2008 audited financial statement.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Bill Mandziuk, Gary Sydor, Robert McBride.

School Division
CAO advised Council of correspondence received from Mountainview School Division Chairperson requesting a meeting with municipalities to discuss education funding, use of school and community facilities and the continued impact of declining enrollment in the region. Council directed CAO to provide a response agreeing to meet but also to express Council’s dissatisfaction that the School Division continues to schedule important community meetings in the fall which is a very busy time for officials since most are involved in the agricultural industry.

10} Adjournment
Resolution #138-09 Safronetz/Basaraba
Be it resolved that Council adjourns from the meeting at 5:05 pm. Carried.