Rural Municipality of Gilbert Plains
June 23, 2009 Regular Meeting Minutes

On Tuesday, June 23, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #116-09 Rehirchuk/Safronetz
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #117-09 Basaraba/Bassett
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #118-09 Bassett/Rehirchuk
Be it resolved that Council adopts the minutes of the regular meeting held on June 9, 2009 as presented. Carried.

4} Business arising from minutes
CAO advised Council that CN was supportive of the RM leveling the berm along their right-of-way. CAO also advised that Manitoba Highways have been contacted regarding the maintenance of shoulders along PR #274 and requested a prioritization of intersections requiring gravel. Council advised that all shoulders have not received maintenance in a very long time and require attention.

Council discussed the directive relating to Public Works overtime and agreed effective June 10, 2009 all Public Works employees are approved to work an unlimited amount of overtime at the employees’ discretion in order to complete municipal work in a timely manner. All overtime hours that are accumulated will be banked and must be taken off during winter months only. Also, whereas the Canada Day statutory holiday falls on Wednesday, Council has agreed that Public Works employees may choose to work straight time on this day and receive an alternate Friday or Monday off in lieu of the 1st.

5} Delegations
9:30 am Jim Musey and Deanna Gouldsborough attended the meeting on behalf of the Centennial Park Board to present an overview of Phase I of the Park upgrade project. Plans for 2009 include completion of groundwork involving the removal of playground equipment, raising area with fill and replacing play structures with concrete bases. Plans also include the lifting of the changehouse with the construction of a two foot cement wall. This project will be completed in conjunction with the construction of a dike to prevent flood waters from spilling into the Park area. Construction of the dike is to be completed as an Intermountain Conservation District project.

10:00 am Gilbert Plains Grade 6 students Julie Gullett and Danielle Lambkin, attended the meeting to provide a presentation on the Winnipeg Field trip.

6} Accounts & Finance
Resolution #119-09 Rehirchuk/Safronetz
Be it resolved that Council authorize an additional grant in the amount of $250.00 to the Gilbert Plains Recreation Commission to be used toward the 2009 Canada Day Celebrations. Carried.

Resolution #120-09 Bassett/Rehirchuk
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $158,544.29 for cheques #3593 to #3686
Utility $9,763.15 for cheques #1093 to #1119. Carried.

7} By-laws
Council had final debate regarding the enforcement of the R-O-W by-law and it was agreed the CAO would send letters to all affected landowners advising of the requirements to obtain a permit for the use of municipal right-of-ways.

Council considered verbal request from Charles Jeffers to obtain permit to clear municipal right-of-way along SE13-27-21W and request was hereby denied.

8} General Business
Council discussed a ratepayer grievance regarding inadequate cellular service with MTS and directed CAO to submit a letter of complaint to MTS regarding this matter.

Council reviewed discussions which took place at the public meeting held on June 11th regarding the availability of the bowling alley. It has been decided to strike up an alternate committee to revisit the prospect of acquiring the local bowling alley since the price has been reduced.

Ward Business
Council discussed a concern raised by Glen & Marnie Kostur regarding excess water due to a drainage issue and Councillor Safronetz agreed to revisit the site to determine if any further work is required.

Council discussed the potential to complete rehabilitation work in areas where the gravel has been exhausted at the municipal gravel pits and it was agreed to postpone such work at this time.

Council reviewed correspondence received from John Laglois regarding a drainage issue at NW35-27-22W however landowner has confirmed this matter is being addressed through the Intermountain Conservation District and does not require municipal input.

Resolution #121-09 Basaraba/Bassett
Be it resolved that Council hereby approves the application to subdivide SE10-26-22W (Dykyn), conditional that there are no outstanding taxes on the subject property. Carried.

Council reviewed and approved Work Orders #09-45 to #09-57.

Resolution #122-09 Safronetz/Basaraba
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

9} Committee Reports
Protective Services
Councillor Rehirchuk reported on the ES Meeting held on June 10, 2009.

Transportation Services – Drainage
It was agreed that the Drainage Committee will meet to complete onsite inspections of all drainage issues at 9:00 am on July 13, 2009.

Dauphin Veterinary Services
Resolution #123-09 Basaraba/Safronetz
Whereas Council has not authorized the signing of the Form 1 Agreement due to the fact that the Dauphin & District Vet Board is pursuing a fair and equitable funding formula amongst all facility users; However whereas the RM of Gilbert Plains supports ongoing membership to the Board; Therefore be it resolved that the Council hereby authorizes payment of the 2009 levy as per the attached invoice; And further be it resolved that payment of such invoice does not imply acceptance of the current Form 1 Agreement funding formula. Carried.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Ron Basaraba, Ryan Yakimishen and Brent Ash.

PARC
Council discussed issues that will be addressed by the Tax Sharing Committee Executive who will be in attendance at the July 14th Council Meeting.

Resolution #124-09 Rehirchuk/Safronetz
Be it resolved that Council hereby adjourns from the order of business to move in camera. Carried.

Discussion was held regarding PARC business intiatives.

Resolution #125-09 Rehirchuk/Safronetz
Be it resolved that Council hereby reconvenes the public meeting and returns to the order of business and furthermore resolves that the matter discussed in camera shall be kept confidential until otherwise decided by Council. Carried.

Centennial Park
Resolution #126-09 Bassett/Rehirchuk
Whereas the Centennial Park Board has presented a proposal for Phase I of the upgrades to the Park for a total approximate costs of $25,000; And whereas the Board further proposes that a minimum of 50% of these funds will be obtained through grant applications for Provincial and/or Federal funds; Therefore be it resolved that Council agree to provide funding in the amount up to $10,000 conditional upon the above noted funding formula and upon submission of paid invoices; And further be it resolved that Council authorize the use of Municipal Equipment and Public Works staff at no cost to assist with the completion of this project. Carried.

10} Adjournment
Resolution #127-09 Safronetz/Basaraba
Be it resolved that Council adjourns from the meeting at 3:20 pm. Carried.