Rural Municipality of Gilbert Plains
June 9, 2009 Regular Meeting Minutes

On Tuesday, June 9, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
Administrative Assistant Marie Wehnan

1} Call meeting to order
Resolution #102-09 Safronetz/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:05 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #103-09 Rehirchuk/Bates
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #104-09 Safronetz/Basaraba
Be it resolved that Council adopts the minutes of the regular meeting held on May 12, 2009 as presented. Carried.

4} Business arising from minutes
Canada Post mailboxes – there are a total of 17 customers on Ashville RR#1 and 12 on Ashville RR#2 that will be going back to rural delivery.

Manitoba Good Roads Annual Competition – no names were brought forth from Council.

5} Delegations
9:15 a.m. Lionel DeBaets, Public Works
Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations. Discussions included moving a fence on SW19-26-22W due to the WTP reconstruction. Councillor Michaluk advised that the fence will be moved once the crop has been seeded. Also discussed were problems with rural water due to the hydro outage which is currently being worked out; the need to repair a manhole along Highway 5, by raising, refilling and placing cribbing around it to keep it from sinking and that there are two curb stops that are missing due to negligence and Council advised to make the necessary repairs and invoice the customers for the time and curb stops. Windows in the shop need to be resealed and painted and Council advised they would hire a temporary student to scrape and repaint windows over the summer after the caulking has been completed. Lionel asked on behalf of all Operators for Council’s consideration to work on July 1st at regular time and have July 3rd off as a long weekend. It was also discussed that there has been times when CGS has not been available to haul gravel when necessary and in these circumstances, Council agreed that the Operator should contact Shumka for hauling when CGS is not available. Peter Gulak has given permission to stockpile gravel and A Base at his residence and the RM will provide some gravel on his driveway as maintenance for the service.

6} Accounts & Finance - n/a

7} By-laws - n/a

8} General Business
Resolution #105-09 Michaluk/Rehirchuk
Be it resolved that Council authorizes the CAO to attend the PSAB training seminar being held in Dauphin on July 21, 2009 and authorizes the Administrative Assistant to attend the PSAB training seminar being held in Dauphin on August 20, 2009. Carried.

Promotional cups were presented to Council to consider purchasing for various tournaments, Council chose not to pursue at this time.

Resolution # 106-09 Rehirchuk/Bates
Be it resolved that Council authorizes a grant in the amount of $250.00 to the Gilbert Plains Recreation Commission to be used for the 2009 Canada Day Celebrations. Carried.

10:00 am Public Hearing
Resolution #107-09 Rehirchuk/Bates
Be it resolved that Council hereby adjourns from this regular meeting for the purpose of conducting a Public Hearing relating to the application for variation order 2009-03-15-128-DP03 (Kruk). Carried.

Resolution# 108-09 Michaluk/Bates
Whereas Council has heard any and all objections to the application for variation order; Therefore be it resolved that Council hereby concludes the Public Hearing and approves the application 2009-03-05-128-DP03 (Kruk) and return to the order of business of this regular council meeting. Carried.

Council discussed request from Operators regarding overtime and it was agreed Reeve Malowski would discuss further with Operators, ie time taken off at Council’s discretion and would bring information back to next meeting for Council’s consideration.

Resolution#109-09
Be it resolved that Council herby adjourns until 1:15 p.m. Carried.

Resolution# 114-09 Basaraba/Bassett
Be it resolved that Council agrees to pay an additional $10.00 per beaver for the 2009 Summer Program. Carried.

Ward Business
Council discussed the ROW issue (Mazurkewich) and agreed to provide an extension until October 31, 2009 to move back trees, burn and allow ROW to re-grow and directed CAO to provide a letter to the landowner.

Council reviewed list from the Drainage Committee tour which took place November 24, 2008 and approved Work Orders #09-20 to #09-44.

CAO provided correspondence received from Jason Tomski, MB Water Stewardship, regarding the drainage licence application located at NE25-26-21W (Dauphin Boundary) in which he has advised that the RM must obtain authorizing signatures from downstream landowners that are affected by the problem and the objection from the RM of Dauphin could be overturned. Council directed Councillor Safronetz to obtain the necessary signatures.

9} Committee Reports
Protective Services
Council discussed the fact that there has been an increase in negligent agricultural fires, and directed the Assistant to place a notice in the local papers advising ratepayers that the RM will be pursuing costs recovery measures where pro-active measures are not adequately met.

Deputy Fire Chief, Jim Musey had advised that Ron Denslow from the Office of the Fire Commissioners Office is willing to complete onsite fire inspections with the Deputy Chiefs and had requested permission from Council to do the inspections during regular working hours. Council agreed on the condition that since wages were being paid by the RM that no charges be made to the Fire Department for the same period.

Transportation Services
Council reviewed the Public Works monthly ward work breakdown for May, the Public Works Banked time schedule, the Sale of Service invoicing list for May and the current outstanding Work Order listing. Council completed final review of Public Works annual vacation requests as it related to the outstanding matter for Jim and Terry.

Resolution# 110-09
Be it resolved that Council approves vacation for all operators for 2009 – March 2010. Carried.

Parkland Tourism – Parks Route
Council reviewed request from Parks Route Committee regarding support to the resolution relating to upgrades to Highway # 5 and to be further discussed at the AMM June district meeting.

Resolution # 111-09 Michaluk/Bassett
Whereas there has been no action from the Provincial Highways Department in long term repairs to highway #5 South of Glenboro, AND WHEREAS Parks Route Inc. is an association of member municipalities located on highway #5 in Manitoba from the USA border south of Cartwright through to west of Roblin to the Saskatchewan Border, AND WHEREAS Parks Route is a designated highway by the Department of Highways in Manitoba, AND WHEREAS this highway is the first visible entry point from the USA, AND WHEREAS the southern portion of highway# 5 between Glenboro and the USA border required immediate upgrading to meet provincial standards, THEREFORE BE IT RESOLVED that the Rural Municipality of Gilbert Plains Council along with all the Municipal councils along the Parks Route (hwy # 5) request AMM to continue to lobby the provincial government by way of the 2009 June district meeting resolution supporting highway # 5 improvements. Carried.

Nuisance Grounds
Resolution #112-09 Bates/Bassett
Whereas scrap metal from the Gilbert Plains Waste Disposal Site must be removed on a regular basis; And whereas Craig Von Bargen is prepared to remove scrap metal from the Waste Disposal Site throughout a 12 month period extending from June 15, 2009 to June 15, 2010; Therefore be it resolved that Council authorizes Craig Von Bargen to remove scrap metal from the Gilbert Plains Waste Disposal Site for a one year term subject to the Town of Gilbert Plains endorsing the said arrangement. Carried.

Airport Commission
Councillor Bassett advised that the Airport Terminal tenders had been opened and the successful bid was submitted by Henry Hrytsay for $1888.00

Economic Development Board
Councillor Basaraba provided a verbal report that the price of the Bowling Alley has been reduced and a meeting was scheduled for June 11th to determine if there is still interest from the public to pursue purchasing the building.

Mountainview Planning District
Council reviewed listing of Development/Building permits in process, which include: Gilbert Plains Co-op, McIntyre, Randell, Cooper, Froese, Guley & Kruk.

PARC
Executive to attend a R.M. of Gilbert Plains Council meeting on July 14th in the afternoon regarding Tax Sharing Agreement.

Historical Society
Councillor Basaraba advised Council that Heritage Day will be going on June 12th at the Negrych Site and approximately 150 children will be in attendance. A summer student has been hired and has been scheduled to begin at an earlier date with time to be shared between the RM, Centennial Park and Historical Society.

Resolution # 113-09 Basaraba/Michaluk
Be it resolved that Council authorize a grant in the amount of $600.00 to the Historical Society to be used toward summer student wage expense. Carried.

Centennial Park
Councillor Safronetz reported that plans for the Canada Day Celebration were well underway and Reeve Malowski has been invited to speak at the Opening Ceremonies. In relation to the Water Park/Flood Mitigation project at the Park, Intermountain Conservation had been out and surveyed the area for a dike which could possibly be in place as early as this fall. IMCD Manager has indicated that this will help with the fast moving spring water and may solve a lot of the flood problems at the Park.

School
Letter was received from the Gilbert Plains Economic Development Board requesting community support regarding the closure of the Bus Garage in Gilbert Plains. Council advised that a reply had been sent regarding action that has already been taken.

10} Adjournment
Resolution # 115-09 Michaluk/Rehirchuk
Be it resolved that Council adjourns from the meeting at 3:13 p.m. Carried