Rural Municipality of Gilbert Plains
May 12, 2009 Regular Meeting Minutes

On Tuesday, May 12, 2009, the Council of the Rural Municipality of Gilbert Plains met at 8:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #87-09 Safronetz/Bassett
Be it resolved that Reeve Malowski calls this meeting to order at 8:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #88-09 Rehirchuk/Basaraba
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #89-09 Rehirchuk/Bates
Be it resolved that Council adopts the minutes of the regular meeting held on April 14, 2009 as presented. Carried.

4} Business arising from minutes
n/a

5} Delegations
9:15 am Lionel DeBaets, Public Works
Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations. Discussions included the purchase of a used water tank for spraying, used ditching bucket and wobble wheel packer in which Lionel is to investigate options for Council’s consideration. Over the next few weeks, it was agreed that Operators will pick rocks during dry weather and install 911 road signs during rainy weather. Council to identify one mile of road in each Ward for rock picking.

9:00 am Morris Mazurkewich attended the meeting to present his position in regard to the scrubbing completed in municipal road allowance. Council agreed to consider an extension for the removal of the scrub pile from municipal property at the next Council Meeting.

10:00 am Public Hearing
Resolution #95-09 Rehirchuk/Bates
Be it resolved that Council hereby adjourns from this regular meeting for the purpose of conducting a Public Hearing relating to the application for variation order 2009-03-15-128-DP05 (Froese). Carried.

Resolution #96-09 Basaraba/Rehirchuk
Whereas Council has heard any and all objections to the application for variation order; Therefore be it resolved that Council hereby concludes the Public Hearing and approves the application 2009-03-05-128-DP05 and return to the order of business of this regular council meeting. Carried.

11:00 am A conference call was held with Dick Menon, MWSB to discuss the status of the tendering process and the proposed new rural connections. Dick Menon advised that the tender will be advertised on May 22nd without the connections but if funding becomes available this project can be negotiated with the contractor during the construction phase.

6} Accounts & Finance
Resolution #90-09 Safronetz/Basaraba
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $86,346.02 for cheques #3516 to #3592
Utility $5,489.30 for cheques #1070 to #1092. Carried.

Resolution #91-09 Bates/Rehirchuk
Be it resolved that Council adopt the financial statement for the month of April, 2009. Carried.

7} By-laws
Resolution #92-09 Bates/Basaraba
Be it resolved that Council give second reading to By-law #2009-04, being a by-law authorizing the estimates and levies for the year 2009. Carried.

Resolution #93-09 Rehirchuk/Bassett
Be it resolved that Council give third and final reading to By-law #2009-04, being a by-law authorizing the estimates and levies for the year. Carried.
For Against Abstained
Reeve Malowski
Councillor Rehirchuk
Councillor Bassett
Councillor Bates
Councillor Basaraba
Councillor Safronetz

8} General Business
Resolution #94-09 Safronetz/Bassett
Be it resolved that Council authorize the purchase of a Rock-o-matic stone picker from Dennis Rehirchuk for the cost of $4,200. Carried.

In response to the meeting held with Canada Post on May 5, 2009, Council discussed various guidelines for mailbox installation and has agreed to continue to maintain “Canada Post Guidelines” and not to impose any further municipal rules. Council will advise Canada Post to remind their customers that the Municipality is not responsible for any damages caused to mailboxes by municipal equipment.

Resolution #97-09 Basaraba/Bassett
Be it resolved that Council authorize all of Council to attend the June District Meeting being held in Roblin on June 19, 2009. Carried.

The Manitoba Good Roads 2009 Annual Competition guidelines were distributed to Council in order to consider nominations to be submitted at the next Council Meeting.

Resolution #98-09 Rehirchuk/Safronetz
Be it resolved that Council authorize a grant in the amount of $75.00 to the Community Safety Net for the sponsorship of 5 kids for the “Drug Safety: Smart Choices for Life” family resource educational material. Carried.

Ward Business
Council discussed a request (Lesiuk) to have the cost for dust control waived due to the traffic concerns. Council believes that various landowners are affected by different traffic issues and do not believe it is a municipal responsibility to compensate such landowners.

Resolution #99-09 Safronetz/Basaraba
Be it resolved that Council hereby approves the application to subdivide SE20-27-21W (Kostur), conditional that there are no outstanding taxes on the subject property. Carried.

Council reviewed and approved Work Orders #09-09 to #09-19.

Rural Water Business
CAO advised Council of the letter received from MWSB requesting the long term capital plans for 2010-11 and beyond. No plans were identified by Council.

9} Committee Reports
Protective Services
CAO advised Council that José Randell, Economic Development Board, had raised a concern regarding a letter received from the ES Building Committee regarding the criteria established for the use of the building. Since Councillor Michaluk, ES Committee Chair, was absent from the Council Meeting, Council agreed this matter should be further discussed at the next ES Committee Meeting.

Transportation Services
Council reviewed the Public Works monthly ward work breakdown for April, the Public Works Banked time schedule, the Sale of Service invoicing list for April and the current outstanding Work Order listing. Council reviewed Public Works annual vacation requests and approved requests submitted by Raymond, Lionel and Darryl. Approvals for Jim and Terry are pending further information.

Transportation Services – Drainage
CAO advised Council of correspondence received from Manitoba Water Stewardship regarding the Water Rights Licence application located at NE13-26-21W. The letter indicates the application has completed the circulation process resulting in the following objection being raised regarding the application. Rural Municipality of Dauphin – Objecting to a license being issued until such time that the municipality (Dauphin) has reviewed the proposal in detail in the spring of 2009. This inspection will allow time to properly assess and determine any downstream concerns. As an objection has been raised, the license application submitted to the Department of Water Stewardship will be on-hold until the review from the RM of Dauphin post spring run off is submitted.

Environmental Health - Nuisance Grounds
Resolution #100-09 Basaraba/Bassett
Be it resolved that Council authorizes Public Works Operators Jim Musey and Lionel DeBaets to attend the Landfill Operations course being held in Winnipeg on May 14 & 15, 2009. Carried.

CAO advised Council that a meeting is scheduled with Genivar and the Town Council for Friday at 9:00 am, May 15th to discuss plans for the new waste disposal site.

Council reviewed correspondence received from Manitoba Conservation in which the Province is proposing to amend the Waste Reduction and Prevention Act to implement a provincial waste levy at all Manitoba landfills. The purpose of the new levy is to encourage sustainable waste management practices and to improve waste diversion activities such as recycling and composting.

Economic Development Board
Councillor Basaraba provided a verbal report on his attendance at the April 27, 2009 Board Meeting.

Mountainview Planning District
CAO advised Council of Development/Building permits in process, which include: Randell, Kruk, GP Co-op, McIntyre.

PARC
Reeve Malowski presented an overview of the discussions that took place, along with the resolution that was passed at the May 4th Tax Sharing Meeting. Council, as a whole, would still like the opportunity to discuss their concerns with the Executive of the Tax Sharing Group and to provide some further points for consideration and therefore will invite the Executive to attend a R.M. of Gilbert Plains Council meeting on June 23rd or July 14th.

10} Adjournment
Resolution #101-09 Rehirchuk/Bassett
Be it resolved that Council adjourns from the meeting at 12:05 pm. to reconvene on June 9, 2009 at 9:00 am. Carried.