Rural Municipality of Gilbert Plains
April 14, 2009 Regular Meeting Minutes

On Tuesday, April 14, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor Jim Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #75-09 Michaluk/Bates
Be it resolved that Reeve Malowski calls this meeting to order at 9:00 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #76-09 Safronetz/Bassett
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Amend/Adopt Minutes
Resolution #77-09 Michaluk/Bates
Be it resolved that Council adopts the minutes of the regular meeting held on March 24, 2009 as presented. Carried.

4} Business arising from minutes
n/a

5} Delegations
9:05 am Lionel DeBaets representative for the Public Works Department attended the meeting to discuss ongoing maintenance and public works operations. Discussions included the purchase of one set of carbide grader blades, use of Tordon 101 in the spraying program and different options for culvert markers.

11:00 am Bruce Stratuliak, Intermountain Conservation District Manager, attended the meeting to provide an overview of the 2008 achievements and plans for 2009. Different options were discussed in relation to the need to reduce the escalating costs categorized as “administrative costs” and to invest more funding toward projects.

6} Accounts & Finance
Resolution #78-09 Safronetz/Basaraba
Be it resolved that Council authorize payment of the following grants/ membership dues for 2009: Grand Plains Handivan $1,000.00 Carried.

Resolution #79-09 Michaluk/Bates
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $38,305.04 for cheques #3486 to #3515
Utility $3,018.23 for cheques #1062 to #1069. Carried.

7} By-laws
Resolution #80-09 Basaraba/Bassett
Be it resolved that Council give first reading to By-law #2009-04, being a by-law authorizing the estimates and levies for the year 2009. Carried.

Discussion on the ROW by-law #2007-07 was tabled to the next meeting.

8} General Business
Resolution #81-09 Basaraba/Bates
Whereas the Parkland Humane Society has proposed a Municipal Program in which they will match money received from a Municipality and use these funds to offer a subsidized Spay and Neuter Program to residents of that Municipality via an approved application process; Therefore be it resolved that Council agrees to provide $250.00 in funding toward the Parkland Humane Society Spay and Neuter Municipal Program. Carried.

The Manitoba Ombudsman Handbook entitled Understanding Fairness for Municipal Leaders was circulated amongst Council members.

CAO advised Council of the letter received from Manitoba Conservation in which they are considering removing the legal requirement under The Burning Permit Areas Regulation concerning burning permits adjacent to the three mile wide zone around the Riding Mountain National Park.

Resolution #82-09 Michaluk/Bates
Be it resolved that Council authorizes all of Council and the CAO to attend the Provincial Land Use Policies Review – Municipal Workshop, being held in Gilbert Plains on April 20, 2009. Carried.

Rural Water Business
Council reviewed correspondence received from RM of Dauphin regarding discussion of a rural water sale agreement. This matter will be brought to the attention of the G3 Co-op Board prior to establishing a meeting with the RM of Dauphin Council.

9} Committee Reports
Protective Services
Councillor Michaluk reported on the April 8th EMS Meeting. The Board approved the 2009/10 Ambulance Service budget. Tamara Robak has been appointed as Deputy Captain. The Board was advised that Ethelbert no longer has an Ambulance Unit and therefore this may result in a greater demand for the Gilbert Plains Service to cover this area.

Transportation Services
Council reviewed the Public Works monthly ward work breakdown for March, the current Public Works Banked time schedule, Sale of Service invoicing list for March and the current outstanding work order listing. Council established May 11, 2009 as the call back date for the seasonal Public Works Operator. On behalf of Minor Baseball, Council has agreed to supply the 416 Backhoe with an Operator to assist with repairs to the ball diamonds.

Resolution #83-09 Michaluk/Bates
Be it resolved that Council hereby approve the carry over of one vacation day from the 2008 allocation to the 2009 vacation period for Public Works Operator Terry Hrychuk. Carried.

Handivan
Resolution #84-09 Michaluk/Bates
Be it resolved that Council hereby accepts the Grand Plains Handi-Transit 2008 audited financial statement. Carried.

Regional library
Resolution #85-09 Safronetz/Basaraba
Be it resolved that Council hereby accepts the Parkland Regional Library 2008 audited financial statement. Carried.

10} Adjournment
Resolution #86-09 Safronetz/Bassett
Be it resolved that Council adjourns from the meeting at 12:15 pm. to reconvene on May 12, 2009. Carried.