Rural Municipality of Gilbert Plains
March 10, 2009 Regular Meeting Minutes

On Tuesday, March 10, 2009, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Jim Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #51-09 Bassett/Safronetz
Be it resolved that Reeve Malowski calls this meeting to order at 9:02 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #52-09 Michaluk/Rehirchuk
Be it resolved that Council adopts the agenda of this meeting as amended. Carried.

3} Adopt Minutes
Resolution #53-09 Michaluk/Bassett
Be it resolved that Council adopts the minutes of the regular meeting held on February 24, 2009 as presented. Carried.

4} Business arising from minutes
n/a

5} Delegations
10:00 am Brent Ash – relocating cabin
Resolution #57-09 Michaluk/Rehirchuk
Whereas Brent Ash has indicated he will be applying for a building permit for the relocation of a residential building to be located at SE21-25-22W to expand the existing commercial operations of the bee business and has requested Council consider a variance regarding the required wall thickness; And Whereas the owner has indicated the building is structurally sound, Council hereby requests the owner provide the Municipality with an Engineer’s certification, in writing, indicating the building is structurally sound; And when in receipt of such documentation, Council hereby agrees to waive the Building Code requirements regarding the thickness of walls conditional that all other Code requirements are adhered to. Carried.

2:00 pm PARC Reps Robert Misko & Marnie Kostur and Town of GP Council & CAO
As part of PARC’s regional strategic planning initiative, a discussion was held regarding how PARC could best contribute to regional economic and social development; how PARC could collaborate with other entities to foster integrated development across its member municipalities and what key regional economic and social development priorities PARC should be addressing in both the short and long term.

6} Committee Reports
Transportation Services
Council reviewed the Public Works monthly ward work breakdown for February, Public Works Banked time schedule, and the Sale of Service invoicing list for February.

Resolution #54-09 Michaluk/Safronetz
Whereas Notice was provided to Council on February 24, 2009 by Councillor Michaluk, be it resolved that Council hereby rescinds Resolution #10-09 dated January 23, 2009 and furthermore agrees to reinstate Councillor Basaraba as a Transportation Coordinator and include him on the scheduled rotation. Carried.

Councillor Glen Bates and Councillor Ron Basaraba arrived at the meeting at 9:15 am.

Resolution #55-09 Safronetz/Bassett
Be it resolved that Council authorize the CAO to order approximately 40,000 litres Durablend from Dust Free for application to ratepayers as per quote provided and to set the rate per application at $320.00. Carried.

Resolution #64-09 Michaluk/Rehirchuk
Be it resolved that Council accept the quote provided by CGS Transport dated March 2, 2009 for loading and hauling gravel for 2009. Carried.
Also discussed was the use of “Kempf gravel” for the 2009 season and Council agrees to continue the 2008 agreement in which the R.M. will pay $5.00 per cubic yard for gravel hauled into Wards 1 and 2. In relation to the stockpile at the RM pit belonging to CGS, Council agreed that the balance of this gravel be removed on or before the Fall of 2010.

Transportation - Machinery
Councillor Bates reported to Council that he has negotiated a further $1,000 reduction in the price of a Degelman mower. Council agreed this item will be included in the 2009 Capital Budget.

Dauphin Veterinary Services
Councillor Basaraba provided a verbal reported on his attendance at the Board meeting held on February 26, 2009. CAO advised Council that the Form 1 Agreement has been returned requesting the RM’s signature however this time the payment required by the RM of Mossey River has been reduced. Councillor Basaraba advised that the RM of Mossey River had refused to pay the amount required and the Board subsequently passed a resolution reducing the required levy for that Municipality. Council discussed the fact that since August 2006, the RM’s position regarding the Form 1 Agreement has remained the same and in April 2008 a resolution was passed stating Whereas Council had requested the Dauphin Veterinarian District Board conduct a formal review of the client base and determine the current use of the facility; large animal verses small and rural verses urban; And whereas the Board has not done due diligence in sourcing funds from other municipalities that use the service; Therefore be it resolved that Council hereby serve notice of withdrawal from the Form 1 Agreement until such time as the Board presents a current and justifiable cost sharing agreement between all municipalities represented in the client base. Whereas the Provincial Veterinarian Commission has been notified of these issues and the RM has received verbal support, Council directed the CAO to arrange a meeting with representatives of the Veterinarian Commission and the Dauphin Vet Board in an attempt to resolve this matter to the benefit of all ratepayers within the District.

Airport Commission
Councillor Bassett submitted minutes of the Annual Board meeting held on March 2, 2009 along with the 2008 financial statement and 2009 budget.

Community Foundation
Councillor Basaraba reported on the Board meeting held on March 2, 2009 in which the Board reviewed the results of the first annual fundraising event. The evening was a success with revenues totaling approximately $20,000.

Museum
Councillor Safronetz provided Council with a verbal report on the meeting held on February 25, 2009.

Recreation Commission
Councillor Rehirchuk presented an overview of the proposed 2009 budget (April 1 to March 31) as determined at the Board meeting held on March 9, 2009.

Resolution #58-09 Bates/Bassett
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried

Councillor Glen Bates left the Council meeting at 1:15 p.m. for personal reasons.

7} Accounts & Finance
Resolution #59-09 Michaluk/Rehirchuk
Be it resolved that Council authorize payment of the following grants/ membership dues for 2009:
Hope Club of Gilbert Plains $50.00
Gilbert Plains/Grandview Ag. Society Rodeo sponsor $300.00
Gilbert Plains Collegiate Yearbook Committee $65.00 Carried.

Resolution #60-09 Bassett/Basaraba
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $17,748.27 for cheques #3434 to #3453
Utility $1,086.90 for cheques #1048 to #1052. Carried.

Resolution #61-09 Michaluk/Rehirchuk
Be it resolved that Council adopt the financial statement for the month of December, 2008. Carried.

Council held budget discussions for general operating revenues and expenditures and proposed capital projects and equipment purchases.

8} By-laws
Resolution #62-09 Michaluk/Bassett
Be it resolved that Council give third and final reading to By-law #2009-03, being a by-law to authorize temporary borrowing for current expenses. Carried.
For Against Defeated
Reeve Larry Malowski
Councillor Dennis Rehirchuk
Councillor Bryan Bassett
Councillor Ron Basaraba
Councillor Jim Michaluk
Councillor Lawrence Safronetz

ROW by-law review and/or amendment was tabled to the next meeting.

9} General Business
Council agreed Reeve Malowski and Deputy Reeve Safronetz will act as spokesmen for the RM to provide updates to CKDM on items of interest to the ratepayers.

Resolution #56-09 Bates/Michaluk
Be it resolved that Council authorizes Councillors Michaluk, Bates, Safronetz, Basaraba and Reeve Malowski to attend the Municipal Officials Seminar being held in Brandon on April 15 & 16, 2009. Carried.

Resolution #63-09 Rehirchuk/Michaluk
Be it resolved that Council authorize the CAO to proceed with the setup of Telpay and debit card payment services. Carried.

Ward Business
Prior to any discussion on the next business item, Reeve Malowski declared a conflict of interest as it relates to his personal property, remained in the council chambers but did not participate in any discussion.

As part of the Provincial review, CAO advised Council of the receipt of drainage license application for NW03-25-21W (Malowski). Council directed CAO to respond providing Municipal support conditional that all work is completed on private property, not municipal ROW and in accordance with the site assessment completed by Jason Tomski, Manitoba Water Stewardship.

All of Council continued with the order of business.

Councillor Lawrence Safronetz and Councillor Ron Basaraba left the Council Meeting at 4:45 p.m. for personal reasons.

10} Adjournment
Resolution #65-09 Bassett/Rehirchuk
Be it resolved that Council adjourns from the meeting at 5:00 pm. Carried.