Rural Municipality of Gilbert Plains
January 8, 2008 Regular Meeting Minutes

On Tuesday, January 8, 2008, the Council of the Rural Municipality of Gilbert Plains met at 9:00 a.m. in the Council Chambers of the Rural Municipality of Gilbert Plains municipal office.
Present: Reeve Larry Malowski
Councillor Bryan Bassett
Councillor Glen Bates
Councillor Ron Basaraba
Councillor James Michaluk
Councillor Lawrence Safronetz
CAO Susan Boyachek

1} Call meeting to order
Resolution #01-08 Bassett/Basaraba
Be it resolved that Reeve Malowski calls this meeting to order at 9:04 a.m. Carried.

2} Additions to/Adoption of Agenda.
Resolution #02-08 Bates/Michaluk
Be it resolved that Council adopts the agenda of this meeting as circulated. Carried.

Councillor Rehirchuk arrived at 9:07 a.m.

3} Adopt Minutes
Resolution #03-08 Michaluk/Safronetz
Be it resolved that Council adopts the minutes of the regular meeting held on December 11, 2007 as presented. Carried.

4} Business arising from minutes
At the December 11th meeting, Council reviewed correspondence received from Jason Tomski, Manitoba Water Stewardship, regarding unauthorized water control works at NE25-26-21W and directed CAO to obtain further information. Councillor Safronetz advised Council that a meeting has been arranged with Jason Tomski for January 11, 2008 to review this matter.

5} Delegations
9:15 am Laureen Duncan, EMO Coordinator attended the meeting to present Council with the Town/RM of Gilbert Plains Pandemic Plan. She further advised that a Registration Seminar will be held on January 19, 2008 providing information on how a person should register during a disaster situation. Laureen also advised that a meeting is being planned to have EMO staff from the Elie area provide an overview of their experience during last year’s tornado event.

10:00 am Minish Construction Group attended the meeting to present Council with the keys to the new office building. The moving period has been set for January 14-17, 2008. A grand opening will be planned for June.

6} Committee Reports
Protective Services
Councillor Michaluk advised Council that the EMS Board will be hosting the Volunteer Recruitment and Retention Seminar on January 9, 2008.

Transportation Services
Council reviewed Public Works monthly work by ward allocations, Public Works banked time schedule, December sale of service invoicing list and gravel usage as of December 31, 2007.

Dauphin Veterinary Services
Councillor Basaraba provided a verbal report on his attendance at the Board meeting held on December 12, 2007. Council directed Councillor Basaraba to bring forward the matter that the Vet. Board must review the participants of the Form 1 Agreement to ensure equitable distribution and collection from all users of the Clinic. In support of this position, Council agreed to withhold payment of the first half levy until the Board addresses this matter.

Councillor Bassett advised Council the Airport Commission held their Annual Meeting on January 2, 2008 and have provided a 2008 budget proposal requiring a $3,000 contribution from both the Town and R.M.

IMCD
Councillor Michaluk reported that the Annual Meeting and Banquet will be held on January 15, 2008 in Ethelbert.

Resolution #04-08 Michaluk/Bates
Be it resolved that Council hereby adjourns until 1:15 p.m. Carried.

7} Accounts & Finance
Resolution #05-08 Michaluk/Bates
Whereas Section 163 of the Municipal Act requires each municipality to adopt an interim operating budget for the lawful purposes of the municipality; Therefore be it resolved that Council hereby adopts the following estimates for 2008: General Government Services $35,000; Protective Services $8,000; Transportation Services $140,000; Health and Welfare Services $5,000; Fiscal Services $72,000; Economic Services $8,000; and Recreation Services $12,000; Total $280,000. Carried.

Resolution #06-08 Safronetz/Basaraba
Be it resolved that Council approve the expenditures in the following amounts, as per the list of accounts:
General Operating $122,957.20 for cheques #2440 to #2508
Utility $5,666.77 for cheques #754 to #771. Carried.

8} By-laws
Resolution #07-08 Michaluk/Rehirchuk
Be it resolved that Council give first reading to By-law #2008-01, being a by-law to authorize temporary borrowing. Carried.

Resolution #08-08 Basaraba/Bassett
Be it resolved that Council give second reading to By-law #2008-01, being a by-law to authorize temporary borrowing. Carried.

Resolution #09-08 Michaluk/Rehirchuk
Be it resolved that Council give first reading to By-law #2008-02, being a by-law to provide for the remuneration of members of Council. Carried.

Resolution #10-08 Bassett/Safronetz
Be it resolved that Council give second reading to By-law #2008-02, being a by-law to provide for the remuneration of members of Council. Carried.

Resolution #11-08 Bates/Michaluk
Be it resolved that Council give first reading to By-law #2008-03, being a by-law to set terms of employment for administrative staff. Carried.

Resolution #12-08 Bassett/Basaraba
Be it resolved that Council give second reading to By-law #2008-03, being a by-law to set terms of employment for administrative staff. Carried.

9} General Business
Council reviewed the RCMP Occurrence Stats (All Violations) for the period January 1, 2007 up to November 30, 2007.

Resolution #13-08 Michaluk/Rehirchuk
Be it resolved that Council authorizes a team to attend the Parklands Municipal Bonspiel being held in Grandview, February 7, 2008. Carried.

Council reviewed the invoice provided by Parks Route Inc for the 2008 membership fees and agreed that the R.M. would not consider membership for this year.

Council reviewed the letter received from Janice Lagoski, Secretary Treasurer of the Gilbert Plains Personal Care Home Residents Funds Inc regarding municipal representation on the Board and directed the CAO to respond indicating that the R.M. believes that Board composition should be re-examined and at this time, consideration should be given to a privately run venture.

Resolution #14-08 Safronetz/Bassett
Be it resolved that Council authorize an increase of $1.00 per hour for the Waste Disposal Grounds Operator contract effective January 1, 2008. Carried.

Resolution #15-08 Rehirchuk/Bassett
Be it resolved that Council authorize a grant in the amount of $100.00 to the Grand Plains Minor Hockey Association in support of the Squirts Tournament being held in Gilbert Plains January 16 & 17, 2008. Carried.

Rural Water Business
Council reviewed correspondence received from Dick Mennon, MWSB in response to the RM’s conditions set out in Resolution #274-07, the following reply was received:

Resolution #274-07: Be it resolved that Council agree to enter into an agreement with the Manitoba Water Services Board, the Town of Gilbert Plains and the Town of Grandview to form a Water Co-op for the construction and operation of a water treatment plant conditional upon the following criteria being met:
1) Payment of $400,000 for existing water treatment plant infrastructure to be paid prior to the commencement of expansion construction.
MWSB: the MWSB will reimburse the R.M. of Gilbert Plains $290,000 when the expanded system has been commissioned…
2) Expanded water treatment plant must contain state of the art technology and capacity and must include a secondary well, backup generator system, enclosed office space, indoor washroom facility, individual membrane cleaning vessel, 3 phase power and continued use of reverse osmosis filtration system.
MSWB: the expanded water treatment will include all of the items indicated in the second item of the resolution subject to appropriateness…
3) RM of Dauphin becomes an equal member of the Co-op to provide water to the western portion of the RM of Dauphin municipality.
MWSB: R.M. of Dauphin is welcome to join the Water Co-op for providing water to the Keld area…membership will only be considered at such time as they are connected to the R.M. of Gilbert Plains’ pipeline system and consuming water…The R.M. of Dauphin will also be required to negotiate water purchase agreements with both the City of Dauphin and the R.M. of Gilbert Plains prior to extending waterlines from the R.M. of Gilbert Plains. MWSB will not consider constructing watermains in the R.M. of Dauphin until both water purchase agreements are executed…
4) All repairs made to the existing water treatment plant as of January 1, 2008 be charged to the MWSB and come payable by the Co-op.
MWSB: MWSB will only take over the responsibility for the Regional system when the expansion is substantially complete not on January 1, 2008…
5) Provision of 50-50 cost sharing funding between the RM of Gilbert Plains and the MWSB for the inclusion of 15 rural water connections as submitted to the MWSB dated May 16, 2007. Connections to be completed in 2008.

MWSB: MWSB’s grant toward rural waterlines is 33 1/3%. MWSB is not able to cost share rural lines on a 50-50 basis. MWSB has not budgeted for any rural waterlines in 2008-09 fiscal year due to the fact that PFRA does not have matching funding.

Councillor Bates left the meeting at 4:30 pm for personal reasons.

Councillor Michaluk left the meeting at 5:30 pm for personal reasons.

Ward Business
CAO advised Council of a request for a culvert extension by Alan Gara. Ward Councillors would further investigate request and provide information for the next Council meeting.

CAO advised Council that a complaint had been received regarding garbage dumped on municipal road #149N. Following investigation, Council directed the CAO to turn this matter over to Manitoba Conservation for enforcement action under the Clean Environment Act.

10} Adjournment
Resolution #16-08 Bassett/Rehirchuk
Be it resolved that Council adjourns from this meeting at 5:55 p.m. Carried.